Business Documents with Word Module 1 Business Documents with Word Block Letters Memos Multiple-Page Documents Tables Unbound Reports with Track Changes Leftbound Reports with Cover Pages Documents with Graphics Reports with Sections Reports with Citations Customize Document Themes Merge Documents

Module 1 Overview Businesses and organizations use Microsoft Word to create and format a variety of business documents You can create documents from scratch or by using one of Word’s templates Word comes with many tools for formatting and enhancing the appearance of documents Module 1 Business Documents with Word

Block letters Lesson 1 Create business letters using block format Review and apply Word commands Develop job knowledge and skills Module 1 Business Documents with Word

Block Letter Format Lesson 1 2″ Date Letter address Salutation Complimentary close Salutation Writer’s name and title Letter address 2″ Reference initials Date Use open punctuation with block letters: no colon after salutation or comma after complimentary close. Module 1 Business Documents with Word

Memos Lesson 2 Create memos Use a memo template Save Quick Parts Learn and apply Word commands Module 1 Business Documents with Word

Memo Format Lesson 2 For heading, tap enter after each line Distribution list Body spacing is 1.15 lines by default Reference initials For heading, tap enter after each line Module 1 Business Documents with Word

Quick Parts Use Quick Parts to insert content quickly and easily Lesson 2 Quick Parts Use Quick Parts to insert content quickly and easily Save any selection to Quick Part gallery Click Insert/Quick Parts and select from gallery Use the Building Blocks Organizer to delete or edit a Quick Part. Module 1 Business Documents with Word

Multiple-Page Documents Lesson 3 Multiple-Page Documents Create multiple-page letters Create multiple-page memos Create second-page headers Learn and apply Word commands Module 1 Business Documents with Word

Lesson 3 Second-Page Headings All pages after the first should have a second-page header Header should contain name of recipient, page number, and date Header should be presented on three lines and positioned at left margin If the document’s letterhead is stored in the header on the first page, you must create different headers for the first and second pages of the document. Module 1 Business Documents with Word

Tables Lesson 4 Create and format tables Use table tools for design and layout Learn and apply Word commands Module 1 Business Documents with Word

Lesson 4 Insert Tables Use Insert/Tables/Table and drag over the desired columns and rows Tables consist of columns and rows; cells are points where columns and rows intersect Column A1 B1 C1 A2 B2 C2 A3 B3 C3 Row Cell Module 1 Business Documents with Word

Change Table Layout Use tools on the Table Tools Layout tab to: Lesson 4 Change Table Layout Use tools on the Table Tools Layout tab to: Insert new rows and columns Merge and split cells Adjust column widths using AutoFit Adjust alignment or row height Module 1 Business Documents with Word

Change Table Design Apply a table style to improve table appearance Lesson 4 Change Table Design Apply a table style to improve table appearance Select different table style options to adjust table styles Table Tools Design/Table Style Options Module 1 Business Documents with Word

Unbound reports with track changes Lesson 5 Unbound reports with track changes Format unbound reports Apply document themes and styles Work with comments and tracked changes Learn and apply Word commands Module 1 Business Documents with Word

Unbound Report Format Lesson 5 Title style Subtitle style Heading 1 style Heading 2 style Module 1 Business Documents with Word

Document Themes and Styles Lesson 5 Document Themes and Styles Document themes consist of coordinated colors, heading and body fonts, and effects All Office 2007 applications offer same themes Preformatted styles from Styles gallery make formatting easy Module 1 Business Documents with Word

Comments and Track Changes Lesson 5 Comments and Track Changes Use tools in the Comments group to insert, delete, and navigate comments Select Track Changes to turn on tracking Use tools in Changes group to accept or reject changes Off On Module 1 Business Documents with Word

Leftbound reports with cover pages Lesson 6 Leftbound reports with cover pages Format leftbound reports Create cover pages Learn and apply Word commands Module 1 Business Documents with Word

Leftbound Report Format Lesson 6 Leftbound Report Format Bound at left edge Requires additional spacing at the left margin for binding Title is about 2″ from top of page Module 1 Business Documents with Word

Cover Pages Select a cover page from Cover Page gallery Lesson 6 Cover Pages Select a cover page from Cover Page gallery Customize with company name, title, subtitle, and date Use section breaks to number parts of report with different styles Module 1 Business Documents with Word

Documents with graphics Lesson 7 Documents with graphics Format documents with pictures, shapes, SmartArt, drop caps, clip art, and WordArt Format documents with equal-size columns Learn and apply Word commands Develop job knowledge and skills Module 1 Business Documents with Word

SmartArt Graphics SmartArt is new in Office 2007 Lesson 7 SmartArt Graphics SmartArt is new in Office 2007 Select a SmartArt graphic layout and key text to create the graphic Module 1 Business Documents with Word

Pictures Add pictures to a document from clip art or from a file Lesson 7 Pictures Add pictures to a document from clip art or from a file Use any content placeholder or Insert tab to insert clip art or picture from file Use tools on Picture Tools Format tab to modify picture Module 1 Business Documents with Word

Other Graphic Options Use WordArt to emphasize a heading Lesson 7 Other Graphic Options Use WordArt to emphasize a heading Add a drop cap to a paragraph Set text in equal- width columns Insert a text box to display a pull quote Module 1 Business Documents with Word

Reports with sections Lesson 8 Format reports with sections and a table of contents Update a table of contents Paste an Excel chart in a report Learn and apply Word commands Develop job knowledge and skill Module 1 Business Documents with Word

Report Sections Reports may have the following sections: Cover page Lesson 8 Report Sections Reports may have the following sections: Cover page Preliminary pages (such as table of contents) Body of the report Module 1 Business Documents with Word

Table of Contents Generate a TOC automatically by using heading styles Lesson 8 Table of Contents Generate a TOC automatically by using heading styles Select desired TOC format from Table of Contents gallery Module 1 Business Documents with Word

Lesson 8 Link an Excel Chart After pasting a copied chart, click Paste Options button to verify the link option Click Keep Source Formatting to maintain original theme formats; click Use Destination Theme to apply formats of destination document. Module 1 Business Documents with Word

Reports with Citations Lesson 9 Reports with Citations Format reports with citations Format reports with bibliography Learn and apply Word commands Develop job knowledge and skills Module 1 Business Documents with Word

Create and Insert a Citation Lesson 9 Create and Insert a Citation Select citation style in Citations & Bibliography group Click Insert Citation and choose to add a new source Complete Create Source dialog box to insert citation at insertion point Click Show All Bibliography Fields checkbox to see additional fields for bibliography information. Module 1 Business Documents with Word

Lesson 9 Create Bibliography Position insertion point where bibliography will be inserted Select Bibliography style Apply Title style to heading if desired Use Add Text command to add bibliography title to a table of contents. Module 1 Business Documents with Word

Customize document themes Lesson 10 Customize document themes Create custom themes Apply customized document themes Learn and apply Word commands Develop job knowledge and skills Module 1 Business Documents with Word

Create New Theme Colors Lesson 10 Create New Theme Colors Use Create New Theme Colors to change theme colors Save new color scheme to use in any Office 2007 program Module 1 Business Documents with Word

Lesson 10 Save a New Theme First customize theme colors, create new theme fonts, and select effects Select Save Current Theme to make theme available in all Office 2007 programs Module 1 Business Documents with Word

Merge documents Lesson 11 Merge form letters Learn and apply Word commands Module 1 Business Documents with Word

Lesson 11 Mail Merge Documents Use a data source and a main document to create merged documents Module 1 Business Documents with Word

Create Merged Letters Lesson 11 Step 1: Select document type Step 2: Select starting document Step 3: Select recipients Module 1 Business Documents with Word

Create Merged Letters, cont. Lesson 11 Create Merged Letters, cont. Step 4: Write the letter Select fields from Mailings tab or Mail Merge Wizard task pane Module 1 Business Documents with Word

Create Merged Letters, cont. Lesson 11 Create Merged Letters, cont. Step 5: Preview the letters Step 6: Complete the merge Module 1 Business Documents with Word