Running a Successful Program Abroad Presented by Grace Schneider Director of Education Abroad The Center for Global Education - CUAbroad The Catholic University of America

Running a Successful Program Abroad We will discuss: Program Director Responsibilities Pre-departure Preparations On-site Considerations Post-Program Procedures

Program Director Responsibilities Prior to departure: Pre-departure orientation Contract, if necessary Travel advance, if necessary Insurance roster (non-credit) Student participation forms (non-credit)

Pre-departure Orientation General program schedule & travel arrangements Arrival, itinerary, free time, jetlag Academic expectations & university policies Credit, attendance, grading, behavior Withdrawal or dismissal from the program Health & Safety Insurance, immunizations, prescription medication Emergency protocol, important contact information General safety advice (pickpocketing, food, staying together, etc.) Accommodations Location, access to public transportation Access to laundry or kitchen facilities Shared rooms, linens & towels Topics to Address:

Pre-departure Orientation Cell phones Packing Appropriate clothing for weather, activities, or level of formality Any required books, gear, etc. Culture & culture shock Money matters Obtaining foreign currency Credit & debit cards, foreign transaction fees, affiliated banks Tipping Student Information Phone number while abroad Passport copy Medical information Insurance cards (give to students) Topics to Address:

Program Director Responsibilities While abroad: Teach, lead, or direct program activities! Resolve any incidents or emergencies with CUA or on-site help, if needed. Maintain financial records.

On-site Considerations Academics Course registration & changes Disability accommodations Health & Safety Sexual harassment and assault Health issues, physical or mental Using Frontier MEDEX insuranceFrontier MEDEX Crisis management protocol Conduct and Behavior Absence from program site Behavioral disruptions Incident report

Documents to Bring Folder or binder with: Important contacts Student phone numbers Itinerary Passport copies Insurance cards and information Student medical information Folder or envelope for receipts

Upon Return: Submit grades File expense report Review program evaluations Final report and budget review Recommended: Re-entry workshop or event Submit proposal for next year! Program Director Responsibilities

CUAbroad Contact Information Webpages: CUAbroad Home Page CUAbroad Program Director Page Grace Schneider: Mario Ortiz: Phone: CUAbroad: (202)