1. Travel Fair 2014 International Travel Mitigating Risk and Illness 1 October 14, 2014

2. Types of Travel Risk  Weather or natural disaster  Civil Unrest  Acts of Terrorism  Exposure to disease or medical emergency  Technology or widespread utility failures  Lost or stolen documents  Delayed or cancelled flights  Oversold or unavailable accommodations 2

3. Mitigation Steps  Register your international travel with ORM  Consider supplemental travel insurance  Have pre-defined departmental procedures in place  Engage your travelers in pre-trip safety planning  Provide pre-departure information and risk assessments 3

4. Mitigation Steps  Know available resources  Have a Plan B  Know where ALL your travelers are at any given time –Ability to locate and alert –Obtain traveler’s emergency contact details prior to departure 4

5. Trip Registration Process  http://orm.uoregon.edu/content/international-travel http://orm.uoregon.edu/content/international-travel 5

6. Enroll in STEP (Smart Traveler Enrollment Program) STEP is a service of the Bureau of Consular Affairs, US Department of State  It is FREE  Provides information about safety conditions in your destination country 6

7. Trip Preparation  Valid passport  Visa entrance requirements  Vaccine requirements (UO Health Center)  Copies of passport  Airline/travel contact information  Confirmation numbers  Read security bulletins for your destination  Register with US embassy or consulate 7

8. Travel Insurance Options Standard Insurance Coverages –http://benefits.uoregon.edu/travelinfo.htmlhttp://benefits.uoregon.edu/travelinfo.html –MedEx Travel Assist: Eligible if you are enrolled in basic life insurance through UO/PEBB. If you or a dependent becomes ill while traveling 100 or more miles from home. –Does not cover security evacuation (war/political unrest or natural disaster) 8

9. UO Supplemental International Travel Insurance When “study abroad insurance” is highly recommended: –Traveling with students –Concerns about destination (natural disaster, security) –Medical concerns/expenses (expenses may be paid up front by this insurer)  Economical ($1.91 per day/1 week minimum) 9

10. Considerations for international travel with students  Strongly recommend supplemental insurance  Have a plan  Have a contact  Have a release of liability/waiver http://orm.uoregon.edu/content/waivers http://orm.uoregon.edu/content/waivers  Recommend United Educators resources 10

11. Resources – United Educators  https://www.edurisklearning.org (this will be the same username and password used for the Workplace Harassment training) https://www.edurisklearning.org  Launch Short Term International Programs 11

12. Resources – United Educators In addition to the online training, there are written resources available to download. 12

13. Resources  UO Travel website http://ba.uoregon.edu/staff/travelhttp://ba.uoregon.edu/staff/travel  ORM website: http://orm.uoregon.edu/content/international-travelhttp://orm.uoregon.edu/content/international-travel  State Department website http://travel.state.gov/content/passports/english/country.html http://travel.state.gov/content/passports/english/country.html  TSA http://www.tsa.gov/traveler-informationhttp://www.tsa.gov/traveler-information  UO Contract Travel Agencies: –Entrance visa and passport –Print ticket – int’l carrier –While traveling 24 hour emergency number –Global Contacts 13

14. Contacts – Office of Risk Management Risk Management riskmanagement@uoregon.edu 541-346-8316 14