Data Specialist Meeting February 8, 2012

PLEASE SIGN IN AND REMOVE ALL PAPERWORK FROM YOU FOLDERS

Next Year School Assignment- Assignment Code Changes Next School, Grade and Assignment Code Calculated Mis-marked Retentions – MTS1138 – Potential Retentions Do not key any data into next school fields except (N999’s) or data will be overlaid Next Year

SURVEY 3 FEBRUARY FTE Eligibility Must be enrolled during Survey Week Must be enrolled during Survey Week February 13 – 17 February Must be in Attendance 1 day during the 11 day window

Survey 3 February Other Important Dates: Friday Feb 17 Last day to make Survey3 changes at your site. Mon. Feb. 20 TRMP-Production moved to SVY-3 Region - Corrections made at Service Desk (Pace Blvd) Feb. 21+ Friday Feb. 24 – After End-Of-Day-Change Form Required. Must be signed by Principal, Malinda Jones, Mr. Marcanio)

Survey 3 EDITS Demographic Immunization PK Program Participation Teacher Course (placeholders w/o SSN)

MTS8041P Attendance Verification List Use End Date of 02/17/12

FCAT MATCH Survey 2 <> Survey 3 Survey 2 <> Survey 3 Race, Grade… Race, Grade… SCHOOL GRADE Adequate Yearly Progress (AYP)

TERMS TEAM TEACHING REPORT MTS8538P PRINT CO-TEACHING AND INCLUSION REPORT Under PRT can be selected what to print on the report: C = PRINT CO-TEACHERS ONLY I = PRINT INCLUSION TEACHERS ONLY P = PRINT PARAPROFESSIONALS ONLY BLANK = PRINT ALL Under ERR can be selected whether to print all or errors only: Y = PRINT ERRORS ONLY BLANK OR N = PRINT ALL

COURSE CODE DIRECTORY In place now. In place now.

The primary instructor for the course (C17) and the Inclusion/Co-teacher(C17-back panel) CANNOT be the same teacher.

When you withdraw the student, it will withdraw ALL schedule records, even those at other schools. If the student is co-enrolled at another site (PATS, Community School, George Stone,…), you MUST contact the other school and let them know what you did. Withdrawing Co-Enrolled Students

When adding a student, do not key the FSNI. Let the system generate it from the SSN.

If you have to correct the SSN, space out the FSNI. Contact Cheri if this student has never been reported to DOE. She can change the Alias on A04. Changing the SSN

Enrolled School – N999

N999 – Co-Enrolled Private School Students –Only for students taking a few classes on your campus. –Not for Home School Students Home School Students will be enrolled in School N998 and co-enrolled in your center using C20. Enrolled School – N999

ESE Dismissal If a student is dismissed from ALL ESE services, remember to space out the entire top line of A23.

Featured Program of the Month MTS8077P – Print Mailing Labels

MTS8077 – Mailing Labels Internal / External I:DISTRICT INTERNAL USE - LABELS OF ALL THE SELECTED X: OUTSIDE DISTRICT USE - LABELS ARE NOT PRINTED IF DIRECTORY BLOCK SET TO Y

MTS8077 – Mailing Labels Sequence SCHL HMRM GRADE ZIP STDT-NAME STDT-NUMB A | | | | | X | X | B | | | | | | X | C | X | | | | X | X | D | X | | | | | X | E | X | | X | | X | X | F | X | | X | | | X | G | | | | X | X | X | H | | | | X | | X | I | X | | | X | X | X | J | X | | | X | | X | K | X | | X | X | X | X | L | X | | X | X | | X | M | X | X | | | X | X | N | X | X | X | | X | X |

MTS8077 – Mailing Labels Current School Enter your school number here to select those students who are CURRENTLY enrolled in your school. Must be blank if you specify NSCHL.

MTS8077 – Mailing Labels Current Grade Used to limit the labels based on the student’s CURRENT grade level. Must be blank if you specify Next Grade.

MTS8077 – Mailing Labels Next School Enter your school number here to select those students who WILL BE enrolled in your school NEXT YEAR. Must be blank if you specified CSCHL.

MTS8077 – Mailing Labels Next Grade Used to limit the labels based on the student’s NEXT grade level. Must be blank if you specified Current Grade.

MTS8077 – Mailing Labels Status Used to limit the labels based on the student’s NEXT grade level. A = Active I = Inactive U = Unassigned N = Select only those students who have next school present regardless of Current Status. If this option is specified, NEXT SCHOOL must be specified.

MTS8077 – Mailing Labels Sex, Race, Graduation Year, and Zip Code

MTS8077 – Mailing Labels Print Detail Prints Student Number, School #, and Grade on the Label F = Print on First Line L = Print on Last Line Blank = Don’t Print Detail Line

MTS8077 – Mailing Labels Print Parent Prints “TO THE PARENTS OF:” above the student’s name. Y = Print “TO THE PARENTS OF:” N or Blank = Don’t Print

MTS8077 – Mailing Labels # of Labels on Row Always select 3.

MTS8077 – Mailing Labels Print Address Y = Prints Mailing Address N or Blank = Does not Print Address

MTS8077 – Mailing Labels RA CD and HMRM Used to limit to students with specific Recognition / Achievement Code (A26) and / or Limit to students in a specific homeroom.

MTS8077 – Mailing Labels Label Row & Column If you are printing on a partially used sheet of labels, you can specify the starting Row & Column for this batch.

MTS8077 – Mailing Labels Print School Selects which school number should print on the detail line (specified on PRT DET). The value in this field is NOT dependent on the value you placed under CSCHL or NSCHL. C or Blank = Print Current School N = Print Next School

Begin Secondary Schools Section

Gary McCormick

1 st Year in 9 th Grade Reports

Reports in Job Submission MTS8594 – Students with Potential 4 th Period Schedule Conflicts MTS8590 – Students with Potential 5 th Period Schedule Conflicts

4 th Period Conflict CoursePDTerm 1Term Z1INTEG SCI E2CPT FOR COLG & CAR INTENSIVE MATH Z3ALGEBRA 1-B INTENSIVE MATH IINTENSIVE MATH Z5INTRO DRAMA Z5 CERAM/POT ENG Z7AMER HISTORY

4 th Period Conflict CoursePDTerm 1Term INTENSIVE MATH INTENSIVE MATH EXMSEM3-94-9EXMSEM INTENSIVE MATH A12 - Today

4 th Period Conflict CoursePDTerm 1Term INTENSIVE MATH INTENSIVE MATH EXMSEM3-94-9EXMSEM INTENSIVE MATH A12 – April 12

4 th Period Conflict CoursePDTerm 1Term INTENSIVE MATH INTENSIVE MATH EXMSEM3-94-9EXMSEM INTENSIVE MATH A12 – June 9

4 th Period Conflict Solution CoursePDTerm 1Term Z2INTENSIVE MATH INTENSIVE MATH EXMSEM3-94-9EXMSEM INTENSIVE MATH Z INTENSIVE MATH A12 – June 9

Wednesday, March 14, 2012 J. E. Hall Center, ROOM :00am--10:00am Secondary 10:30am--12:30pm Elementary Special Centers attend the most appropriate meeting. Next Data Specialist Meeting