Cardiff Fleet Driver Solutions Phil Goodall Chris Dennington www.cardiff-fleet-driver-solutions.co.uk Bespoke driving solutions tailored to your needs Good morning ladies and gents, for the next 30 to 40 minutes we will be talking to you about occupational road risk and a common sense approach to managing it. We do not want to scare people into changing whole systems at work, but more to complement what you are doing already.

Management of Occupational Road Risk

The Big Question What is occupational road risk? Is there a need to manage it? Yes! The reason is…….. Question What is occupational road risk? Is there a need to manage it? The problem is that we all know about the H&S at work act applying to the work place, but do we all recognise the car or van as a work place?

The Reason The Health and Safety at Work Act 1974 requires you to ensure, so far as is reasonably practicable, the health and safety of all employees while at work. You also have a responsibility to ensure that others are not put at risk by your work related driving activities. (Self-employed people have similar a responsibility to that of employers.)

The Problem 12 fatalities and 250 serious injuries every week 33% of all road traffic accidents involve someone at work at the time This equates to: 12 fatalities and 250 serious injuries every week People who drive 25000 plus miles annually are more at risk than those in the construction and farming industry There are some truly shocking figures about casualties on the road especially those driving for work or whilst at work. Its just that sometimes we don’t realise how dangerous driving is or we have lost that feeling through experience. When you throw in the work pressures that we find ourselves under it is easy to see how lapses of concentration can occur.

How serious is it? All casualties 208648 Seriously injured (2011) 22660 Deaths (2011) 1901 The average cost to the economy after all crashes on the road are approx £50,000. Deaths cost approx 1.7 million Serious Injury cost approx 190,000 Source DfT

Company Drivers All casualties 69000 Serious injuries 7500 Deaths 633 (12 per week) The average cost to UK business from all casualties on the road last year was £3.4 billion. Most obvious costs are damage and insurance, however what about the loss of key people in key places, customers going else where when they cant deal with the person they have built up a working relationship with or even business reputation post incident……

Where does it go wrong Injury Collisions Motorways 5% Rural 25% Urban 70% Expand this section as in SAC

The Problem Company Belief: It is enough to ensure the safety of their employees by doing the following? Driving Licence checks Tax MOT Certificate Previously the feeling was that if someone had a driving licence then they have been tested and their driving is fine. This train of thought is now becoming out of date. Although driver training and risk assessment is not a legal requirement, if there was a situation then training records are normally requested…….

Grey Fleet Employers who use their own vehicle for business purposes 33% of employer’s do not check whether “grey fleet” drivers have the correct business insurance 43% of employer’s do not check whether “grey fleet” have valid MOT’s 75% of company vehicles are checked in regards road worthiness Only 37% of “grey fleet” vehicles are checked for road worthiness Licence checks are carried out for 75% of company drivers. Licence checks are therefore not carried out for 25% of company drivers Source: Consult Capital What is the “grey fleet” Expand as necessary

Health and Safety Applies to on the road work activities Road risks should be effectively managed within a health and safety management system. Many incidents happen due to in attention and distraction, as well as failure to observe the highway code. Why does occupational road risk seem so far down the H&S scale. You mention H&S visit to any company and quite often it will fill them with dread, the vehicle is becoming recognised however there is still a long way to go.

How to manage work related road safety The main areas that need addressing are Policy Responsibility Organisation and structure Systems Monitoring Work related safety can only be managed if it is integrated into your arrangements for managing H&S at work. A very simple method can be used to manage work related road safety, EXPAND

Policy Does your health and safety policy statement cover work related road safety? Your policy should be written down if you employ five or more people Ask yourself the above questions

Responsibility Is there top level commitment to work related road safety in your organisation? Is responsibility clearly defined? Does the person who is responsible for it have sufficient authority to exert influence? Does everyone understand what is expected of them? Are the decision makers in the organisation on board with the issue Do these people know exactly what is expected from them? Do the line managers have enough authority to manage upwards

Organisation and Structure In larger organisations, the aim is to ensure that you have an integrated organisational structure that allows cooperation across departments with different responsibilities for work related road safety. In smaller organisations, the aim is to ensure you consider the links between driving activities. Do all departments cooperate with each other on the issue.

Systems Do you have adequate systems to allow you to manage work related road safety effectively? Are you confident that your vehicles are regularly inspected and serviced in accordance with manufacturers’ recommendations? Are you set up to manage work related safety? How are your vehicles looked after?

Monitoring Do you monitor performance to ensure that your work-related road safety is effective? Are your employees encouraged to report all work related road incidents without fear of punitive action being taken against them? Do you collect sufficient information to allow you to make informed decisions about the effectiveness of existing policy and the need for changes? You can have the best system in place already, but unless it is monitored it is useless.

Cost The true costs of accidents or incidents to organisations are nearly always higher than just the costs of repairs and insurance claims The benefits to you from managing work related road safety can be considerable, no matter the size of the company. A smaller company will be affected proportionately greater than a larger company

Cost to the company Fuel consumption Vehicle damage Vehicle wear and tear High insurance premiums (individual) Higher business insurance and excess Legal fees Claims from employees Corporate manslaughter Employees off work Missed appointments and deliveries

Costs Brakes: Clutch: Tyres: Average lifespan of front brakes is 30,000 miles. Advanced driving techniques can extend life to upward of 60,000. Bad driving habits can result in less than 20,000. Clutch: Average life up to 90,000 miles. Bad driving habits can reduce to less than 30,000. Tyres: Wear and tear on tyres resulting from harsh or late braking, acceleration, cornering.

Typical Van Costs (Based on new Ford Transit) Tyres £200 - £400 Brakes £300 - £350 Clutch £1000

5 Steps to Risk Assessment Look for the hazards that may result in harm when driving on the public roads. Decide who might be harmed. Evaluate the risk and decide whether existing precautions are adequate or more should be done. Record your findings Review your assessment and revise if necessary.

Benefits from managing risk Fewer days lost due to injury Fewer days lost due to attending police diversionary courses Reduced risk of work related ill health Less lost time due to work rescheduling Less missed appointments / orders / deliveries

Benefits from managing risk Reduced running costs through better driving standards Maintaining good will with customers Lower fuel costs Less risk of accidents and vehicle damage Lower repair costs Lower business insurance premiums

What can the company do? Examine work schedules A driver who arrives at a meeting after a stressful drive is less productive than a stress free driver. Have a strict mobile phone policy, and stick to it. Discourage use of mobile devices. Encourage the use of other forms of transport Is it always cost effective to drive. (Opportunity on a train to do a lot of work, utilise travel time). Driving can be dead time.

What can the company do? Introduce an overnight policy if journeys above a certain length. Introduce driver training and assessments. Offer coaching and advise to drivers. Incorporate in company Health and Safety Policy.

What do we provide? We can provide sessions on the following. Developing defensive driving. (Eco Driving) Speed Awareness and Recognition Post Collision Coaching Driver Risk Assessments Licence Checking and Verification Follow up Training Sessions (Driver Development) Advanced Driver Training (ROSPA Standard) Driver awareness in relation to drink, drugs, fatigue, attitude, vehicle safety features

Speed Limits/Highway Code Questions What does this sign mean? On a dual carriageway with streetlights and no other signs, what is the speed limit? What is the maximum speed limit for a car on a dual carriageway? How do you know you are on a dual carriageway? What is the maximum length of time that we should drive before taking a break. (Recommended in highway code)

Cardiff Fleet Driver Solutions Advanced Driver Training. (ROSPA Gold Standard) Driver Risk Assessments Road Safety Presentations Managing Occupational Road Risk www.cardiff-fleet-driver-solutions.co.uk Phil Goodall:07712446279 Chris Dennington: 07903393284 Bespoke training solutions to meet your needs