2 Presentation will cover The significance of the Corporate Manslaughter and Corporate Homicide Act in fleet managementEstablishing your business’s current level of complianceReducing the risk and understanding the cost of road accidentsMethods to reduce and control maintenance costsRisks associated with ‘Grey Fleet’ issuesBuilding a robust audit trailSolutions available
3 The factsIt has been estimated that up to a third of all road traffic accidents involve somebody who is at work at the time.This may account for over 20* fatalities and 250* serious injuries every week.* Department for Transport figures
4 Review your Work Related Road Risks The consequences of an investigation into a serious accident under the Corporate Manslaughter Act can be catastrophicCases can take several years to come to courtNegative publicityFinancial lossesMajor impact on all staffPersonal trauma for those specifically involvedExtreme stress and anxiety for senior managementDon’t ignore your corporate responsibilities…Review your Work Related Road Risks
5 Police VisitsThe Metropolitan Police is one of several forces who are seriously investigating the safety of driving in company vehicles. They are carrying out more and more follow-up investigations with companies after collisions to ensure that work-related road safety is embedded within company policy.
6 Legislation affecting Fleet Management The Corporate Manslaughter & Corporate Homicide Act 2007Health & Safety at Work Act 1974The Road Traffic Act 2006The Road Vehicle (Construction and Use) Regulations 1986Management of Health and Safety at Work Regulations 1999
7 The total cost of an accident Average direct cost: £700* per vehicleTotal £2,800* when considering lost output, salaries, administration, legal fees and business interruptionInsurance premiums can be significantly reduced by demonstrating an effective risk reduction program*Institute of Advanced Motorists study
8 PolicyDo your existing health and safety policies cover work-related road safety?ResponsibilityCompany needs to commit to work-related road safety at senior management level first and effectively communicate to your driversPolicies and ProceduresCarry out a review of your current policies, procedures and documentationAdequate system to ensure your vehicles are regularly inspected and serviced in accordance with manufacturers recommendationsSystemsCollect sufficient information to allow you to make effective decisions about existing policy and the need for changeMonitoring
9 Risk AssessmentFailure to properly manage work-related road safety is more likely to endanger other people than a failure to manage risks in the workplaceIdentify the risks – carry out driver risk profileDecide who might be harmed - who is at most riskEvaluate the risk - consider how likely and what is acceptableRecord your findings - evidence that a correct check was made; you consulted theses who might be affected; you dealt with all the obvious hazardsReview your assessment and revise if required - details of incidents, driver details and vehicle history and review from time to time
10 Staff using their own car for work - are you at risk?If an employee drives for business purposes, the legal Duty of Care regarding the driver’s welfare falls to the Employer – regardless of vehicle ownershipA recent survey showed that…More than 33%* fail to check that grey fleet drivers have a driving licenceOver 50%* do not check if their grey fleet vehicles have adequate business insuranceOver 75%* do not ask to see valid MOT certificates for grey fleet vehiclesOver 80%* fail to check whether grey fleet vehicles are regularly serviced‘A Health and Safety time bomb’*Arval report 2007
11 The DriverCompetency - are you satisfied that your drivers are competentand capable of doing their work in a way that is safe for them and othersTraining – are you satisfied that your drivers are properly trained in allareas of responsibilityFitness and Health - are you satisfied that you drivers are sufficientlyfit and healthy to drive safely and not put themselves or others at riskDrivers handbook - effectively communicate company policies andensure complete understandingLicence inspections – complete and document regular licenceinspections for all drivers
12 Drivers’ licence inspections There are approximately 472,000 unlicenced drivers on the UK’s roadsOf this total 17,200 drivers have been banned under the points system, but continue to drive without a valid licence.(Source: DfT Research into unlicenced driving – final report road safety research report 48).
13 Driver FatigueIt is estimated that driver fatigue accounts for up to 20% of fatal and serious crashes on motorways in the UK.Companies which turn a blind eye to driver fatigue are at risk. Policies governing how long staff are allowed to work, which includes time spent behind the wheel, and how many miles they are allowed to drive should be put in placeIdentify the drivers that create the risk for your organisation
14 Legislation ChangesIt is an offence to smoke or to permit smoking in enclosed public spaces and workplaces in England.This law includes vehicles used for work purposesThe penalties for non-compliance are severe. Make sure your vehicles become (and remain) smoke free.
15 Mobile Phone DangerDrivers who use a hand-held or hands-free mobile phone whilst driving are four times more likely to crash – injuring or killing themselves and/or other people.(RoSPA report 2007 )Now a 3-Point Penalty
16 Government Funding for SAFED for Vans has been extended Driver TrainingSafer driving means:Less injuries and fatalities on our roadsLess accident damage to vehiclesLess unproductive downtime for vehicle repairThe potential for reduced insurance premiumsFuel efficiency means:Lower costsIncreased profitsReduced emissionsImproved environmental impactGovernment Funding for SAFED for Vans has been extended
17 VehicleVehicleCondition – ensure your vehicles are correctly maintained and effectively managed, build a robust audit trailInspections – carry out regular routine vehicle inspections and record findingsRecommendations – ensure garage and drivers recommendations are actionedSafety – consideration to factory fitted safety features and NCAP ratingSuitability - are you satisfied that vehicles are fit for the purpose for which they are used
18 Tyres ManagementRegular, scheduled tyre inspections are a fundamental health and safety requirementAccording to a report from Hertfordshire police, defective tyres are one of the top five causes of death and injury on Hertfordshire roads*12% of cars and vans on the road have at least one defective tyre, a further 12% of cars and vans have a tyres just legal.*TyreSafe
19 MOT inspections are not a guarantee of safety Effective MaintenanceExtended service intervals!Reduced safety inspections during servicingMOT inspections are not a guarantee of safetyIt is essential that regular vehicle checks are completed, recorded and filed
20 Garage Recommendations Failing to act on garages’ advisory repairs within the specified time/mileage can be highly dangerous and costlyDON’T WAIT UNTIL IT’S TOO LATEOn average, the cost of the repair will increase by three timesMore importantly, your oversight could cause accidents and cost lives
21 Vehicle maintenance Vehicle maintenance It is essential that… Scheduled maintenance is carried out within correct date and mileageMOT inspections are completed in timeRecommendations from garages are actioned when specifiedRegular safety inspections are completed between services‘Grey fleet’ vehicles are subject to the same rulesDrivers are educated regarding their responsibilitiesTime and budget is allocated to make it happen
22 The JourneyScheduling - are work schedules realistic - are you satisfied thatsufficient time is allowed to complete journeys safelyTime – The highway code recommends a 15 minute break after twohours of driving are your drivers aware of your policyDistance - are you satisfied that drivers will not be put at risk fromfatigue caused by excessive distances without breaksWeather - is sufficient consideration given to travelling inadverse weather conditionsRoutes - do you plan routes thoroughly
23 Vehicle TelematicsProductivity - where the vehicle is, how long on site, directions to nextjob, how long parked, route taken.Health & Safety – vehicle speed, length of time driving, when last break was taken, time of day of journeyInvestigation – previous location vehicle, valid mileage claims,visits to unauthorised locations.Crash Investigation – time and location of crash, vehicle speed, how long driving prior to impact.Discipline – unauthorised journeys or breaks, instance of speeding,driving without a break.
24 FleetCheck working with you FleetCheck are currently working with Housing AssociationsFleet review, identifying potential cost savingsOngoing development of FleetCheck software to meet your needsReview of Grey Fleet issues and communication with driversEstablishing a clear understanding of fleet management concerns specific to DLO’sCreating a bespoke risk management report
25 How FleetCheck can help you ‘Risk Assist’A detailed questionnaire to help you establish your current level of legal complianceA bespoke compliance action plan with online support servicesA generic drivers’ handbook and driving assessment questionnaire‘My Fleetcheck’ softwareUnique online vehicle management software designed for even the smallest fleet
27 How FleetCheck can help you ‘Risk Assist’A detailed questionnaire to help you establish your current level of legal complianceA bespoke compliance action plan with online support servicesA generic drivers’ handbook and driving assessment questionnaire‘My Fleetcheck’ softwareUnique online vehicle management software designed for even the smallest fleetVisual alerts & ’s to remind you in advance of key tasks and renewalsFunctionality to help you control and analyse costsOnline drivers’ licence inspectionsA robust method of ensuring licences are valid and of appropriate type, and monitoring penaltiesOnline driver risk assessmentsIdentify drivers presenting your Company with risks, and act accordingly
28 FleetCheck will work with you to… ConclusionFleetCheck will work with you to…Enable you to effectively control and monitor your costsProvide you with a Robust Audit TrailReduce your risk and claim potential Insurance savingsReduce your legal exposureSave you valuable time and reduce vehicle down timeAlert you to changes in legislation and road safety issuesGive you peace of mind
29 Constructor’s Testimonial “I have been aware of the mounting changes to driver and vehicle legislation for some time, but like many others who have busy and varied roles, could not find the time to address the issues. FleetCheck arrived at the right time for me, enabling me to manage the fleet and the Duty of Care responsibilities more effectively with robust and simple to use software. In addition the professional advice received and the technical support available means that I am saving money and have more time to spend in other areas.” Neil Golding – Finance Director, RJ Leighfield Ltd.