Arkansas Tech University Emergency Preparedness Program

February 23, 2005ATU Emergency Preparedness Program 2 Agenda Background of the Emergency Administration and Management Academy (EAMA) Grant Introduction of Task Force Participants Purpose of the Task Force Overview of the Emergency Operations Center (EOC) Evaluating our Risks Developing an Emergency Operations Plan Setting a Schedule Next Steps

February 23, 2005ATU Emergency Preparedness Program 3 Emergency Administration and Management Academy (EAMA) Establishes the first wireless Emergency Operations Center (EOC) designed as a simulations laboratory where EAM majors receive training and hands-on experience using current and emerging technologies; Improves effectiveness of emergency personnel at the county, municipal, state, regional, and national levels in planning, mitigation, and response efforts by utilizing the EOC to provide both training and support services; Utilizes the resources of the Academy to provide specialized research, training, and public education related to bioterrorism, weapons of mass destruction, and other Homeland Security issues affecting national security and preparedness; Develops and implements an Emergency Operations Plan (EOP) for ATU that utilizes the capabilities of the EOC to prepare for and respond to emergencies on-campus; Pursues collaborative projects with government and industry utilizing Arkansas Tech University campus as an emergency incident command center in the event of a major catastrophe. $500K/3 year Congressional Grant to ATU to establish an Emergency Administration and Management Academy that: Note: The Emergency Preparedness Task Force has been established to guide development of the ATU Emergency Operations Plan

February 23, 2005ATU Emergency Preparedness Program 4 Emergency Preparedness Task Force Members Task Force Coordinator Council RepresentativeDr. Mary Ann Rollans and Dean’s Council Representative Associate Vice President of Academic Affairs Dr. David Underwood Director of Computer Services Mr. Merrell Shoptaw Director of the Technology Center Mr. Ken Wester Continuity Coordinator Mr. Bill Harmon Vice President for Administration and Finance Mr. David Moseley Director of the Physical Plant Mr. Herman Luebker University Police Chief Mr. Gary Dennis Dean of Students Mr. Phillip Covington Director, Testing and Disability Services Dr. Carolyn Crawford Associate Dean of Students, Residence Life Mr. Marty Sabolo Director of Health Services Ms. Rita Woolf Vice President of Development Ms. Jayne Jones Assistant to the President for University Relations Ms. Susie Nicholson Department Head, Agriculture Dr. Willy Hoefler Museum Director Ms. Judith Stewart-Abernathy Mechanical Engineering & Energy StudiesMr. Stanton Apple Mechanical Engineering & Energy StudiesDr. Robert Frasier Physical ScienceMr. Stephen Gann EOC Manager Mr. Dan Pearson EAM Faculty Mr. Rick Ihde EAM Faculty Mr. Ed Leachman

February 23, 2005ATU Emergency Preparedness Program 5 Emergency Preparedness Task Force Purpose The purpose of the Emergency Preparedness Task Force is to guide identification and establishment of policies, procedures, activities, facilities and the organizational structure to prepare for and direct the university community in the event of an emergency situation The outcome is an All Hazard campus Emergency Operations Plan (EOP) that utilizes the resources of the wireless Emergency Operations Center (EOC) established under the EAMA grant

February 23, 2005ATU Emergency Preparedness Program 6 Emergency Preparedness Goals Protect life, health, and safety Secure and protect facilities, property and equipment from loss Maintain essential academic and business services and operations Provide for restoration of services, functions, and facilities as timely as possible Continuously assess the effectiveness of the policies, procedures, activities, and organizational structure and provide feedback for improvements

February 23, 2005ATU Emergency Preparedness Program 7 The Emergency Operations Center

February 23, 2005ATU Emergency Preparedness Program 8 All Hazards Approach to Emergency Preparedness Mitigation PreparednessRecovery Response Hazard Analysis Risk Assessment

February 23, 2005ATU Emergency Preparedness Program 9 Task Force Activities Hazard Analysis Risk Assessment Develop Mitigation Strategy Develop Emergency Operations Plan Task Force Initial Areas of Concentration

February 23, 2005ATU Emergency Preparedness Program 10 Potential Hazards to ATU Fixed Nuclear Facility Tornado Fire Terrorism (WMD) –Bioterrorism –Agroterrorism –Cyber terrorism –Nuclear and radiological terrorism –Threat of chemical weapons Computer related Incident –Technological –Man-made Hazardous Materials Utility Failure Flood Severe Winter Weather Earthquake Hurricane Disease Outbreak

February 23, 2005ATU Emergency Preparedness Program 11 Arkansas Tech University Hazard Profile Hazard Profile Worksheet Hazard: Potential magnitude (Percentage of the University that can be affected): 1.Catastrophic: More than 50% 2.Critical: 25 to 50% 3.Limited: 10 to 25% 4.Negligible: Less than 10% Frequency of Occurrence:  Highly likely: Near 100% probability in next year.  Likely: Between 10 and 100% probability in next year, or at least one chance in next 10 years.  Possible: Between 1 and 10% probability in next year, or at least one chance in next 100 years.  Unlikely: Less than 1% probability in next 100 years. Seasonal Pattern: Areas Likely to be Affected Most: Probable Duration: Potential Speed of Onset (Probable amount of warning time):  Minimal (or no) warning.  6 to 12 hours warning.  12 to 24 hours warning.  More than 24 hours warning. Existing Warning Systems: Does a Vulnerability Analysis Exist? 1.Yes  2.No  Note that some hazards may pose such a limited threat to the University that additional analysis is not necessary.

February 23, 2005ATU Emergency Preparedness Program 12 Emergency Operations Plan (EOP) A document that: –Assigns responsibility for actions required in an emergency that are outside the normal capability of an individual department Other than their normal Standard Operating Procedures (SOPs) –Defines organizational relationships, lines of authority, and coordination strategies –Describes how people and property will be protected in emergency situations –Identifies resources available for use during response and recovery –Identifies steps to address mitigation during response and recovery The operating manual for the Emergency Operations Center (EOC)

February 23, 2005ATU Emergency Preparedness Program 13 EOP Development Approach Establish Task Force Conduct Hazard Analysis Inventory Resources & Procedures Develop EOP Framework Initial Responsibility Allocation Develop & Activate EOP Exercises & Validation Conforms to Federal and State standards for Emergency Operations Plans Leverages best practices from other Universities and government agencies

February 23, 2005ATU Emergency Preparedness Program 14 Proposed EOP Structure Basic Plan Emergency Support Functional Annexes Incident Specific Annexes Appendices Concept of Operations, Coordinating Structures, Roles and Responsibilities, Definitions Groups capabilities & resources into functions that are most likely needed during an incident (e.g., Transportation, Firefighting, Mass Care, etc.) Outlines core procedures, roles and responsibilities for specific contingencies (e.g., Bio, Radiological, Cyber, HAZMAT Spills) Glossary, Acronyms, Authorities, Operating Procedures and other supporting materials

February 23, 2005ATU Emergency Preparedness Program 15 Recommended Table of Contents for the ATU EOP Message from the President Foreword Record of Changes Distribution List Table of Contents Basic Emergency Operations Plan I.Introduction II.Situation and Assumptions III.Concept of Operations IV.Responsibilities V.Succession of Command VI.Logistics and Administration VII.Plan Development and Maintenance VIII.Authorities and References Emergency Support Functional Annexes 1.Direction and Control 2.Warning and Notification 3.Fire and Rescue 4.Continuity of University Operations 5.Evacuation and Transportation 6.Communications 7.Public Works and Utilities 8.Law Enforcement 9.Mass Care and Shelter 10.Animal Care 11.Resource Management 12.Health and Medical services 13.Public Information 14.Finance 15.Damage Assessment and Recovery 16.Training and Education Incident Specific Annexes IA1Nuclear Power Plant IA2Tornado IA3Fire IA4Terrorism (WMD) IA5Cyber-related Incident IA6Hazardous Materials IA7Utility Failure IA8Flood IA9Severe Winter Weather IA10Earthquake IA11Hurricane IA12Disease Outbreak

February 23, 2005ATU Emergency Preparedness Program 16 EOP Functional Allocation EOC SectionLead Responsibility Basic PlanUniversity President (EAM Staff) Functional Annexes Direction and ControlUniversity President (EAM Staff) Warning and NotificationUniversity Police Fire and RescueUniversity Police Continuity of University OperationsContinuity Coordinator Evacuation and TransportationUniversity Police CommunicationsEOC Manager Public Works & UtilitiesDirector of Physical Plant Law EnforcementUniversity Police Mass Care and ShelterDean of Students Animal CareDepartment Head, Agriculture Resource ManagementVice President for Finance/Administration Health and Medical ServicesDirector of Health Services Public InformationAsst to the President for University Relations FinanceVice President for Finance/Administration Damage Assessment and RecoveryDirector of Physical Plant Training and EducationEAM Staff

February 23, 2005ATU Emergency Preparedness Program 17 Next Steps Establish Task Force Meeting Schedule Review hazards, identify additional hazards and draft Hazard Profiles –Complete and submit hazard profile forms Review proposed EOP structure, EOP Basic Plan and Functional Annexes and examples from other Universities –Submit comments and suggested revisions/additions to the organization and structure of the EOP –Submit suggestions for organizations that should have a supporting role in each Functional annex development

February 23, 2005ATU Emergency Preparedness Program 18 Directions for Follow-Up 1.Submit (1) completed hazard profile forms, (2) suggested revisions/additions to the organization and structure of the EOP, and (3) suggestions for supporting roles in each functional annex by COB on March They may be submitted either by or fax to: - fax ( the Community Education Office Fax) 3.The Task Force Web page will be available as a hotlink at by Monday, February 28 th. You will be able to view task force materials, forms, and reference documentation on that web site. 4.For questions on any of the above please contact Ed Leachman at or at the address above.