USAG HESSEN Environmental Management System (EMS) Environmental Compliance Officers EMS Awareness Training USAG Wiesbaden October 2005

USAG WIESBADEN October 2005 ECO EMS Awareness Training Purpose Basic understanding of Environmental Management System (EMS) Why an EMS is necessary Benefits of EMS EMS process and EMS Model Garrison‘s Environmental Policy Garrison‘s significant environmental aspects Mission activities, environmental aspects and impacts Roles and responsibilities in EMS Procedure for non-conformities with EMS requirements Personnel contribution to environmental protection

USAG WIESBADEN October 2005 ECO EMS Awareness Training What is an Environmental Management System? An organizational approach to environmental management Provides a structured framework specifically designed to achieve continual environmental improvement Environmental Management without EMS Environmental Management with EMS

USAG WIESBADEN October 2005 ECO EMS Awareness Training Why EMS? EO April 22, “Greening the Government Through Leadership in Environmental Management” –Implementation of an EMS by 31 Dec 05 July 13, Army Environmental System Action Memorandum from the Deputy Assistant Secretary of the Army –Army installations must adopt ISO as a goal –Full conformance with ISO NLT FY 09 June 25, 2004 – Memorandum, AEADC, HQ USAREUR/7A, subject: Environmental Stewardship –Co-signed by Deputy Commanding General/Chief of Staff and Director IMA-E December 28, 2004 – Memorandum, AETV-CG, HQ V Corps, subject: V Corps Tactical Environmental Policy –Support development and implementation of an EMS

USAG WIESBADEN October 2005 ECO EMS Awareness Training Benefits of EMS Improved environmental awareness, involvement and competency Better communication of environmental issues Positive effect on compliance and performance More efficiency, reduced costs, greater consistency in environmental program Identification of risk and prevention of problems outside of regulatory requirements - e.g., aging infrastructure Continual improvement aspect (flexibility, better chance to correct imperfections) Better relationships with regulator

USAG WIESBADEN October 2005 ECO EMS Awareness Training EMS Process: Plan Do Check Act (PDCA) Continual Improvement Environmental Policy Planning & Preparation Execution: Implementation & Operation Management Review (AAR) Checking & Corrective Action

USAG WIESBADEN October 2005 ECO EMS Awareness Training Environmental Policy Policy is available at the DPW Environmental Management Office: (DPW EMO, WAAF, Bldg 1057, DSN ). In the policy the Garrison commits itself to: –ensure that all base activities are in compliance with environmental policies, laws, regulations and other requirements. –fully integrate the relevant environmental requirements into its mission procedures and work practices. –identify and address pollution prevention opportunities to meet Army goals. –communicate and reinforce this policy throughout the Garrison.

USAG WIESBADEN October 2005 ECO EMS Awareness Training Environmental Aspects Garrison assess the environmental aspects. An environmental aspect is the part of an activity, product, or service that interacts with the environment. (per ISO 14001) Garrison determines how its activities, products and services (could) impact the environment. An environmental impact is any change to the environment that is caused by an environmental aspect. Garrison determines its significant aspects. A significant environmental aspect is any environmental aspect that has or can have a significant environmental impact. Garrison takes the significant aspects into account when establishing its environmental objectives and targets.

USAG WIESBADEN October 2005 ECO EMS Awareness Training Example: Activity – Aspect – Impact Relationships Activity/ProcessAspect ExamplesImpact Examples Vehicle Maintenance Hazardous and solid waste generation Water, electricity and fossil fuel consumption Noise generation Wastewater generation Air emissions (volatiles) Reduced landfill space Loss of natural resources Increased noise levels Contamination of soil, groundwater or surface water Reduced air quality Office WorkWater and electricity consumption Wastewater generation Solid waste generation Air emissions (ozone depleting substances in air cooling units) Loss of natural resources Contamination of soil, groundwater or surface water Reduced landfill space Reduced air quality

USAG WIESBADEN October 2005 ECO EMS Awareness Training Significant Aspects Determined by scoring the following criteria for each aspect: –Regulatory Compliance (Weighted) –Environmental Risk (Severity + Frequency) –Mission Impact –Community Concern Aspects ranked from high to low. Top 3 considered as Significant Aspects.

USAG WIESBADEN October 2005 ECO EMS Awareness Training Results of the 2004 aspect assessment –Solid waste generation (domestic) –Spills and leaks (POL) –Segregation of solid waste

USAG WIESBADEN October 2005 ECO EMS Awareness Training Roles and responsibilities in EMS (1/5) Are documented in EMS Manual (available from EMO). Amongst others, the roles and responsibilities for the following positions are defined there: –Environmental Compliance Officers (ECOs) –Unit Commanders/Directors –Unit/Organization Personnel –DoD Dependents Primary responsibility: Conform to environmental policy and EMS procedures (contained in the EMS Manual) and to know one‘s role and responsibilities in EMS

USAG WIESBADEN October 2005 ECO EMS Awareness Training Roles and responsibilities in EMS (2/5) Environmental Compliance Officers (ECOs): –are a unit’s primary POCs for EMS –disseminate EMS information to unit personnel –provide EMS awareness training and operation specific training to unit personnel –influence significant environmental aspects with their work –are aware of the benefits of improved personal performance –give feedback to EMO on EMS –maintain documents and records relevant for EMS –report EMS non-conformities to the CFT/EMO –know consequences for not conforming to EMS requirements

USAG WIESBADEN October 2005 ECO EMS Awareness Training Roles and responsibilities in EMS (3/5) Directors/Unit Commanders: –regularly attend EQCC meetings –instruct personnel under their command in EMS and incorporate it into the day-to-day functions –meet with the EMSMR as needed to facilitate implementing and maintaining the EMS and to resolve non-conformities –appoint a member of their organization to the CFT/EMS workgroups, if required –provide resources if required to implement and maintain EMS

USAG WIESBADEN October 2005 ECO EMS Awareness Training Roles and responsibilities in EMS (4/5) Unit/Organization personnel: –are aware of significant environmental aspects that they may influence with their work –are aware of the benefits of improved personal performance –report EMS non-conformities to the CFT/EMO –know consequences for not conforming to EMS requirements

USAG WIESBADEN October 2005 ECO EMS Awareness Training Roles and responsibilities in EMS (5/5) DoD Dependents: –are aware of significant environmental aspects that they may influence –report EMS non-conformities to the CFT/EMO –know consequences for not conforming to EMS requirements

USAG WIESBADEN October 2005 ECO EMS Awareness Training Procedure for eliminating non- conformities Is required by ISO As soon as an EMS non-conformity is identified the Preventive/Corrective Action Request (PCAR) process for implementing corrective/preventive action has to be started. Steps include: –Identify non-conformity –Develop corrective/preventive action(s) –Implement corrective/preventive action(s) –Check corrective/preventive action(s)

USAG WIESBADEN October 2005 ECO EMS Awareness Training PCAR Process (Preventive/Corrective Action Request Process)(1/2) Originator* Submits PCAR CFT Reviews PCAR Valid Request? Owner** Notified Owner Responds (Root Cause, Corr/Prev Action, Proposed Imp Date) Response Adequate? CFT Reviews PCAR CFT/EMSMR Requests Additional Information PCAR Deleted Originator Notified Yes No *Originator = person who identifies non-conformity **Owner = person responsible/ accountable for implementing corrective/ preventive action No

USAG WIESBADEN October 2005 ECO EMS Awareness Training PCAR Process (Preventive/Corrective Action Request Process)(2/2) Owner Implements Corr/Prev Action Owner Notifies EMSMR of Completion Date Owner Commander or Director Approves Corr/Prev Action*** Quality Assurance (QA) Representative Verifies Implementation Implementa- tion Effective? PCAR ClosedOriginator Notified EMSMR Contacts Owner resp. Owner Commander or Director and Coordinates Additional Actions Yes No ***This step only applies for tenant organizations !

USAG WIESBADEN October 2005 ECO EMS Awareness Training How Can You Support? Be aware of EMS and its status at the USAG Wiesbaden. Help implementing EMS by following the EMS manual and propagating environmental awareness. Integrate the EMS principles into your daily work. Be aware of the environmental regulations and guidance applicable to your job. Consider and minimize your job’s impacts on the environment. Hand in PCARs where you see a need for improvement. Attend EMS training and workshops when offered. Use the web sources provided under to deepen your understanding of EMS. Cooperate with the DPW EMO.

USAG WIESBADEN October 2005 ECO EMS Awareness Training To achieve this: Regularly communicate with the DPW EMO. Request assistance of the DPW EMO, when needed. DSN How Can You Support?

USAG WIESBADEN October 2005 ECO EMS Awareness Training Thank you Further questions?