1 EPA’s Financial Data Warehouse (FDW) is accessed through EPA’s Intranet, and provides a convenient way to check the status of certain fiscal details of Task Orders. At the current time, EPA’s Financial Data Warehouse is undergoing a transition to a new name: Administrative Data Warehouse. Accordingly, these two names may be used interchangeably here and in other materials: Financial Data Warehouse Administrative Data Warehouse Welcome!

2 Overview The objectives of this tutorial are to: –Introduce the steps to access the FDW. –Explain the steps to display the name of the Task Order Manager (TOM) of record (and co-TOM, if applicable) for a Task Order –Explain the steps to display the DCN’s which have money obligated to a Task Order –Explain the steps to display a list of invoices paid against a Task Order

3 Getting Started!! Before you can get started you must know the: 1.Contract Number 2.Task Order Number Below is a list of the Contract Numbers associated with each company participating in the Multiple- Award National Watershed Protection Program Contract: –TetraTech – 68-C –Cadmus – 68-C –RTI International – 68-C –Parsons Engineering – 68-C

4 Getting Started! If you can’t remember your Task Order Number or the Contract Number, you can find both of these items on the original Task Order.

5 The Financial Data Warehouse may be accessed through the link in the “Financial” category of the EPA’s Intranet Homepage, or the URL may be typed directly into the web browser.

6 Using the Financial Data Warehouse The link displayed on the previous page will bring you to the Financial Data Warehouse homepage (pictured below)

7 Using the Financial Data Warehouse On the right side of the page you will see a column of links. Click on the fifth link, “CPS Contract Data”

8 Contract Data Inquiry The link on the previous page leads to the “Contract Data Inquiry” page (pictured below). 1.Enter the Contract number (without spaces or hyphens) 2.Enter the Task Order Number 3.Click “Submit”.

9 After clicking “Submit” the results of the inquiry will be displayed in the format shown below. Please note the following 2 sections: IFMS Document – Provides a link to fiscal information concerning a Task Order Project Officer – Lists the Task Order Manager (TOM) (and co-TOM, if applicable).

10 IFMS Document This is the “IFMS Document” page, accessible through the link in the IFMS Document section of the previous page. 1.Document Summary – Provides information regarding the Task Order and its fiscal status 2.Document Details – Line-item description of each DCN obligated to the Task Order

11 Document Details Here is an enlarged image from the “Document Details” section. –Each line corresponds to a DCN with funds obligated towards your Task Order –Here are several items of particular interest Line Amt ($$ Obligated ) Paid Amt. Available Amt. Comments (DCN #) * * The “Comments” category contains the DCN # in a unique format. The first two characters correspond to the “year of the money”, the next two characters correspond to the organization where the money originated, and the final six characters are the actual DCN #.

12 Document Activity Scrolling further down this page will display the “Document Activity” section which details the transactions (i.e. invoice payments, Procurement Requests) of this Task Order Reference Amount - $$ value associated with a transaction Related Document – provides a link to the DCN or invoice associated with a transaction Direction – “Back” = money being added (i.e. PR) “Forward” = money being deducted (i.e. invoice payment)

13 Conclusion This concludes the FDW tutorial. The objective of this tutorial is to introduce some of the basic functions of the FDW and to explain how these can help Task Order Managers monitor the fiscal status of their Task Orders. If you have any questions regarding this tutorial please contact Eric Powell, For all other questions please contact the appropriate FDW