Year-end Planning Calendar Key Information Roles/Responsibilities Next Steps 1

2 Creighton University VP of Finance FY 14 Closing Timeline 04/29/14 Person ResponsibleFinance DirectorsTarget Begin planning meetings with Finance DirectorsAllFinance Directors19-May Petty Cash Confirmation Memos sent (confirm 5/31 balances)LeishaFinance Directors23-May Inventory and Cash Wash reminders sent - We will confirm inventory as of June 20, NOT June 30LeishaFinance Directors28-May Preliminary audit work (through ) including SFA AuditAllFinance Directors02-Jun Pcard cycle closes - Any transacitons posting after June 24 will be paid using FY 15 budgetJerrodFinance Directors24-Jun Retrofits/TERs to Business Service Center - Assume 2 days mail time - Anything after this will be accruedA/PFinance Directors25-Jun P-Card Receipts to BSC (final day)Jerrod MFinance Directors26-Jun P-Card Approvals doneAllFinance Directors30-Jun All Receiving for June Completed in CUBuyplusAllFinance Directors02-Jul Journal entries to Accounting Services- by noonMichonFinance Directors03-Jul Accrual entries from BSC - Items In CUBuyplusKatie/LindaFinance Directors07-Jul Accrual entries from departments - end of dayLeishaFinance Directors08-Jul Close Period 12MichonFinance Directors09-Jul Run Preliminary reportsAllFinance Directors09-Jul Material journal entries (except FPC entry from Ray) to Michon by EOD - will post to period 14MichonFinance Directors16-Jul Close period 14MichonFinance Directors24-Jul Start final audit work (through 9-TBD-14) Finance Directors25-Aug

Blanket Orders (CBxxxxxx) – batch close process will run on June 30 Accounts Payable will close June 30 Retrofits (DPRs), TERs, and PO Invoices – in BSC by June 25 Allow 2 days for intercampus mail Receiving in CUBuyplus® completed by July 2 Receiving date in CUBuyplus® must reflect actual date goods received on campus or services were performed Key Information 3

4 Journal Entries To Accounting Services by noon on July 3 Expense accruals by end of day July 8 Key date communication Banner Finance listserv and CUBuyplus® active users Accounting Services web site Key Information

Roles/Responsibilities Departments Invoices Ongoing - send timely to BSC Year-end - invoices/TERs to BSC by June 25 Receiving Ongoing - complete receiving in a timely manner Year-end - receiving should be completed by July 2 Submit an accrual for items Delivered to campus by June 30 and not received in CUBuyplus® by July 2 When invoice has not been sent to BSC When service has been provided and not yet invoiced 5

Roles/Responsibilities Business Service Center Goal to have retrofits entered into CUBuyplus® by June 30 TERs entered into Banner by June 30 Invoices received by BSC and not entered into CUBuyplus® will be accrued Accounting Services Process accrual journal entries 6

Next Steps Meeting with Finance Liaisons mid-May Communicate with your departments Key year-end dates Importance of timely receiving Importance of turning P-Card receipts in timely Ongoing Encourage ordering versus retrofits Encourage timely receiving 7