1. Let’s take “Control” of Year-End
Notes from the Controller’s Desk

2. Please be aware!!!
SACS Reaffirmation is this year!! Timeliness and accuracy are essential
Student Financial Services closes on June 29 (no exceptions); deposits received afterward are posted in FY19
Please review and clear the P-card default account code,
Payroll for FY18 will close on July 5
EVERYTHING MUST BE SUBMITTED AND APPROVED BY JULY 6
(Direct Pays, Journal Entries, J09’s, P-card, and Travel)
We will record travel accruals

3. Please be mindful of the dates below!
MONDAY, JUNE 25, 2018
In order to ensure that P-Card purchases are charged to FY18, the P-Card may be used through June 25th.
If these charges hit Concur and the Expense report is submitted and approved by July 6 and has transaction dates of June 30th or earlier, they will be charged to FY18. General Accounting will change the dates of the reports to June 30 and all the transactions will post in FY18. Therefore, reports created between July 1 and July 6 should only include FY18 transactions.
Concur reports for both Travel and Purchasing Policy for any charges incurred in July (FY19) should not be created until July 13th or after.
Charges incurred between June 25 and June 30 can impact current FY18 or FY19 depending on when the charges hit Concur and the Expense report is submitted and approved.
A Travel Accrual will be recorded by General Accounting for Travel that crosses both fiscal years. We will accrue expenses with transaction dates of June 30 or before. If you need us to accrue any expenses that have not posted by July 11, please

4. Please be mindful of the dates below!
FRIDAY, JUNE 29, 2018
Final day to deposit refunds collected for reimbursement of current year’s expenditures, including Foundation. Last day to submit Foundation check requisition is June 27.
Departmental deposits MUST be submitted for approval by 3 PM
Departments MUST have their deposits and transmittals/backup on the Q:Drive by 2 PM
All inventories should be completed and documentation should be sent to the Controller’s Office

5. Last day to submit late timesheets for processing in FY18
MORE DATES, Yeah!!!
TUESDAY , JULY 3, 2018
Final day for Business Services and Physical Facilities to submit inter-departmental recharges for duplicating, convenience copying, postage, building service, etc. Contact that department for questions
THURSDAY, July 5, 2018
Last day to submit late timesheets for processing in FY18
FRIDAY, JULY 6, 2018
Last day to submit direct pay requests for FY18. All supporting documentation must also be received in the Controller’s Office by 5 PM.
Direct Pay requests submitted after the deadline may be charged against the FY19 budget.
Any correcting Journal Transfers MUST be submitted to General Accounting by 5 PM.
Note
Please submit request with supporting documentation to Controller’s Office at
Final day to process J09’s; please change the default date to June 30, General Accounting cannot reverse entries keyed with the incorrect date!!

6. Year-end and Concur

7. A message from the Controller, Valerie Stevenson

8. Dates to Concur with Year-End FY18 and Beginning of the Year FY19
Travel Requests for FY19 can currently be submitted
All Expense Reports (both Travel and P-Card) must be submitted and approved by July 6th
All transactions should post to the ledger by July 12th
FY18 travel accruals will be recorded for trips that cross fiscal years (FY18 portion only) and trips that end after June 22. Please note the travel expense reports must be submitted within 10 business days after the completion of the trip. For questions regarding the accrual process, please

9. Notes to Concur
The Travel Request is required as outlined in FS (11) (a). This is not NEW 
The P-card audit process is being updated-Stay Tuned!
Reporting within Concur-Stay Tuned!
regarding Approval changes
DO NOT book travel from the Trip Search on Home Page
Please wait until the actual P-card transaction has hit your profile to code that transaction on your expense report
P-card transactions will either go on a p-card or travel expense report. NEVER BOTH!!

10. Tips to Concur How to attach an Agenda Important Profile Information
Verify UNF alias and
Add Delegates and give permissions
Update Travel Arranger/Travel Assistant
receipts to
itineraries to
Self-Booked in Concur – Only list segment expense types that will be booked through Concur.
No Booking Required – Blanket/Vicinity or Day Trips

11. All Labs are held in the Library - 12/4301
Concur Hands-On Labs
Tuesday
May 22nd
2-4 pm
Wednesday
May 30th
10-12 noon
June 6th
Thursday
June 14th
June 20th
June 28th
1-3 pm
All Labs are held in the Library - 12/4301
**Please note: These labs are NOT training classes for Concur. These labs are meant to be utilized for specific questions after the Concur Training Class has been taken.**

12. We are ALWAYS willing to assist!
Controller’s Office:
General Accounting
Payroll
Accounts Payable/Travel
P-Card
Property
Banner Finance

13. Concur Live Demo Profile Information Expense Reports
Adding and Verifying Addresses P-Card and Travel
Adding or Deleting Delegates P-Card Icon
Adding Travel Arrangers/Assistants Office Manager P-Card
Preferences Attaching Agenda
Home Page Reports
Trip Search – DO NOT BOOK Report Library
Company Notes Approval Queries
Acting As User
Request Header
How are you booking this trip?
Default Funding/Allocate Expenses
Close/Inactivate a Request