1 Project Kick Off Briefing Cost Data Integrity Project August 30, 2007

2 Agenda Project Purpose & Scope Project Team & Timeline Project Organization Project Approach Project Deliverables Project Status Next Steps

3 Project Purpose and Scope Address broken process with Project Management System – Capturing Actual Costs Critical Project per CIO Data Capturing and Reporting Issues Different Data Streams: –Timesheets –Vendor Invoices –Employee Expenses Scope of Project = IT Developmental Projects

4 Project Team and Timeline Four full time SME – Subject Matter Experts –Project Management System –Process Improvement / Six Sigma –System Administrative Support = 1 Person Budgeted Four Month Duration Three Important Sponsors: –Chief Information Officer (CIO) –Project Management Office –CIO Governance Council

5 Project Organization Process Improvement Team Director, Project Management Office Chief Information Officer Secretary of Agency Works directly with other Project Managers Meets weekly with PMO Staff Main project sponsor Directly supports the project Champion the project results Critical to getting solutions implemented Final authority Sets overall agency policy

6 Project Approach Six Sigma DMAIC Approach –Design: Identify key inputs critical to the process –Measure: Collect data and measure defects –Analyze: Root causes of the problem –Improve: Solutions to solve the problem –Control: Reach higher sigma levels Include Milestone Reviews for Quality Control Training and SOP Documents probably will be required

7 Project Deliverables SIPOC Diagram = Map the Process Gantt Chart = Main Impacts on Costs Critical to Quality = Key Process Inputs Performance Standards = What to measure performance against Attribute MSA = Reliability of Data Hypothesis Testing = What will work Control Charts = Visually monitor progress

8 Project Status Team in place Preliminary Work –Interviewing Targeted Projects –Collecting and Reviewing System Data –High Level Process Mapping (SIPOC) –Project Selection Analysis –Thought Process Map

9 Next Steps Approval of Project Charter Finalize Project Plan and Schedule Initial Data Capture and Analysis Identification of Critical to Quality and Operating Definitions Establish Baseline Performance Levels Solutions > Improve > Control

10 Questions and Comments