Imaging Team Dan Dunbar Server Support Sue Krings Project Manager Technical Support

ImageNow: What Is It? Enterprise Content Management System  Secure electronic document storage  Electronic workflow  Document sharing

What Is ImageNow Doing For Us? Convert paper documents to electronic Print , Word and Excel documents Web Forms Faster Retrieval of Documents Regain Office Space Sharing of Documents Across Campus No Lost Documents No Paper Needed

Security ImageNow Server Security. Drawer Security. Document Type Security. Group Permissions.

WebNow Login at the University of Wisconsin Stout Home Page Internal & Business WebNow

Logging Into WebNow If the WebNow Login screen doesn’t appear Java will need to be updated: Use your full username and password to log in.

Off Campus Access Turn on VPN Click on the Wireless icon on lower right of screen. UW-Stout VPN SSTP should be listed Double click to login and turn on. VPN Login Screen

Available Information  Accounting Documents – Invoices, Travel Docs  Curriculum Documents – Courses, Minutes, Program  Instructional Recourses – Books for Courses  Purchase Orders  Declaration of Authority  Fleet Vehicle Reservation  Registration & Records Curriculum Changes  Senate Information

ImageNow Annotations Text

Using Annotations Right Click on the Annotation for more options. Stamp Options Text Options Highlighter Options Sticky Note Options

WebNow Views

Searching for Student Information

What is Workflow? Workflow Queue Electronic In Basket

Alarm ImageNow Client Click Here. WebNow Click Here

WebNow When Logging in with the URL Link from the alarm No other options here

ImageNow When Logging in with the Message Link from the alarm ImageNow Toolbar

Routing Documents

Routing Options Route Forward Route Anywhere Route Up

What is 1Forms Complete? Workflow queue with Automated Routing Rules Setup When you are the last signer Route based on Document Type Route to the processing department Route Forward or Route Anywhere

Grants and Contracts Created by Research Services Research Services routes the folder for approval Folders are routed with the Transmittal form inside the folder

Grants and Contracts Folders are listed differently than the documents.

Open the Folder The open folder shows the document(s) inside.

This is the Open Document Inside Folder Stamp the document for approval. Notice who needs to sign next. No routing options here. Close the document for routing.

Grant Folder Routing Option Location Closed document reveals the Folder The location of the routing options are at the top of the folder.

Substitution or Waiver Forms Where to find them? Provost Forms Website – Forms and Applicaions

Substitution or Waiver Forms Search for submitted Form Receive an With-in 15 minutes

Curriculum Information

Deleting Documents Route documents to “L_Forms Items to be Deleted”

Who’s Using ImageNow?

University of Wisconsin Stout University of Wisconsin River Falls

Helpful Information University of Wisconsin – Stout Homepage Technology HelpDesk UW-Stout Knowledgebase Search All Topics Enterprise content management ImageNow Webnow Create a HelpDesk Ticket Call the Technology questions to:

Questions