1 Agenda – 9/23/2013/ Monday Howard J Rattliff, Jr. – Principles of Technology - Course #

Legend: Instructor Class Individuals Assignment/ Discussions SME = Subject Matter Expert Unit 13 Agenda,, Rm On Campus Dress: Business Casual StartEnd Topic/Discussion Teacher / Instructor Duratio n Time Elapse Time Counter 1:251:30 Meeting Final Checks (and Dial in - Not Applicable) Howard Rattliff 0:050:00 1:301:35 > -- Welcome - Introductions of any /Guests? Howard Rattliff 0:05 1:351:40 Class Roster (1st 10 minutes of Class) Howard Rattliff 0:050:10 1:401:45 Unit Agenda for Today & Logistics Howard Rattliff 0:050:15 1:451:50 Review of Last Class - Key Notes or Learning Objectives / CLASS QUESTIONS?? Howard Rattliff 0:050:20 1:502:05 Default Settings CLASS DISCUSSION 0:150:35 2:052:25 Lab Exercise : Defining Butttons and Layouts in Excel CLASS EXERCISE0:200:55 2:252:30 Next steps and assignments (Unit 14) Assignments Reminder / Next Class Look-Ahead Howard Rattliff 0:051:00 Assignment Use UME instructor website to view /access lecture notes; 2) lecture notes assignment due Wed Sept 25 – 1st Graded Assignment. See Rubric for grading criteria..

Review Notes from Previous Lecture and Feedback: STEM – Science Technology Engineering and Math 1st Graded Assignment is due Wed Sept 25 at beginning of class On Wed you will be assigned a class exercise on the computer (an Excel Project) to work while I go around and ask each student one by one for their notes Students should work on the assigned project or practice exercises during the entire session. Knowing Your Setting / Selecting and Saving the standard work environment settings: Menubar Notation Used > FILE/options/save as >> Default Setting and Save as Template Command

4 Class Exercise !! 1.Excel Default settings and Standard Setting for this Class Environment

5 Exercise 1 –  Exercise – Default Setting in Excel

Excel Default Settings (similar settings including Powerpoint and Word)  Viewing Setting and Configuration?  MAIN MENU BAR in Office 2010 EXCEL  FILE/HOME/INSERT/PAGE LAYOUT/FORMULAS/DATA/REVIEW/VIEW  Menubar --- FILE/options/general >>  Applies to particular doc (Excel uses the term “workbook “ but else where in other technology tools, other terms might be used such as (workspace / a project )  Menubar --- FILE/options/formula >>  Menubar --- FILE/options/save >>  Menubar --- FILE/options/advanced>>  Commonly used Settings  Saving Settings address the things we do most often in the applications environment ( using the applications and development (programming) etc)  Worksheet Settings  The Tool bar  Programming

Excel Default Settings (similar settings including Powerpoint and Word)  Saving Settings  Save As: worksheet template in H:drive  Use the create “new folder ( ** Use right click button on mouse “New command “ ) to creat a new folder called “ My_Templates”

Excel Default Settings (similar settings including Powerpoint and Word) EXERCISE RESULTS: Saving Settings address the things we do most often in the applications environment ( using the applications and development (programming) etc)  Worksheet Settings  The Tool bar  Programming

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10 Exercise 2 –  Exercise – Developers Mode and Simple Programming Macros in Excel 1.Workbook.XLSX file extension is default workbook format (filename.xlsx) used in Excel Workbooks that contain a saved Macro must use a different SAVE As command called Macro- Enabled workbook. A workbook may contain many command macros or scripts (active computer programs). 3.Excel has many other Save AS formats that can and are used in industry. This exercise will expose the students to the Program Developers Mode in Excel. The Record Macro button is a feature used to record simple steps and actions that are used to manipulate data and record the steps in a program. The actions can be replicated again and again using a Call to the Macro name or the short cut keystroke that is assigned. The macro or script is wise to use when there are several common step that you repeat on a Certain file.

11 Key Steps: 1.Open new worksheet or select and empty worksheet in your existing workbook. 2.Enter test numeric data in a workarea of 4x4 (column x rows) eg, 100, 40, 4, 20 etc. 3.Select the Record Marco Developer button to Turn on Record Marco Button and give macro a name and description. Hit Okay to begin recording steps. RESULTS: Every step to cursor movement will be record in a Visual Basic macro worksheet. 4.Once populated with values sum the totals in the 1 st column with data by using the sum formula =sum(A2:A6) for equivalent statement based upon where your data is located. Result: the data totals is displayed. 5.Select the 1 st Sum cell and extent to the end of the data range. FILL RIGHT (CNTR +R keystroke to fill the row with the Sum formula. Result: other Columns have totals calculated as well. 6.Select the Stop Record Macro. Results: Stops recording steps. 7.Clear the cells with totals from the worksheet using the clear data command (select cells then right click mouse and select clear ). Place cursor back in bottom cell of 1 st row where 1 st formula was once entered. Command the Macro short cut or hit the play Marco button and select Run Macro (your named macro) to run the commands automatically. Results formula and sum totals for each column should be visible. 8.Macro errors may occur if the step are not followed exactly.

12 Exercise 2 – Learning Results:  Exercise – Developers Mode and Simple Programming Macros in Excel 1.Workbook.XLSX file extension is default workbook format (filename.xlsx) used in Excel Workbooks that contain a saved Macro must use a different SAVE As command called Macro- Enabled workbook. A workbook may contain many command macros or scripts (active computer programs). Students will learn to record and then run their 1 st Macro Learn how to create a command short cut of their own. Similar to CNTR + R keystroke to fill right etc or CNTR +D keystroke to Fill Down. Learn how to save the Macro-enabled file using a different SAVE AS format called Macro-enabled workbook. Note: Students previously learned how to save as a Workbook and then as a Template in previous exercises.

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