Training & Promotion for Digital Archives Project － Taiwan Experience － Ming-der Wu, Wan-jung Chiu National Taiwan University Training & Promotion Division, National Digital Archives Program Office

Training & Promotion Division, NDAP Operated since August, 1998 – Digital Museum Project Renamed or reorganized in 2002 – NDAP Personnel - Coordinator (1) - Associate coordinator (1) - Assistant (6 full time, 3 part-time)

Objectives To organize workshops for NDAP participants To facilitate the experiences sharing among NDAP participants To publicize the outcomes of NDAP To assist school teachers to utilize the products of NDAP in their classroom teaching

Activities Training programs for NDAP participants Workshops for school teachers Instructional design contest Taipei International Book Exhibition Promotion activities on mass media

Training Program - Outcomes 20+ sessions; seven sessions per year 2500 participants; 150 participants per session 20+ courses

Training Course Design Needs assessment Course objectives Course contents Support services Evaluation

Needs Assessment Analysis of participant’s backgrounds Participant’s prerequisite skills Participant’s expectation of training courses Fulfillment of Objectives of the NDAP

Information Gathering for Needs Assessment We analyze the required skills for archive digitization We use questionnaires to survey participants’ opinions about the current and future courses We interviewed participants Suggestions from project meetings New technology developed by R&D Division, NDAP

Backgrounds of Participants Participants with their backgrounds in the fields of library science, computer science, and content domains. One- thirds each. Ideally, we should arrange different training courses for participants with different backgrounds

Backgrounds of Participants Archive digitization is an interdisciplinary work Participants like to know what others are doing Training courses are designed for all participants

Backgrounds of Participants Variety of participants background made it difficult for instructors to prepare their teaching materials We gather information about participants background, e.g. their institutions, and titles List of participants is available to instructors

Backgrounds of Participants We ask participant to write down their questions in advance, and we forward those questions to instructors Course outlines are available on the Division’s website. Participants can decide whether they like to attend or not

Backgrounds of Participants Most participants are part-time members of the NDAP Training courses should not interfere with participants full-time jobs

Backgrounds of Participants Training courses should not exceed two days Some training course are offer twice, therefore, participants can choose the most appropriate time for them

Objectives of Training Courses After taking the training courses, participants will have the knowledge of General concepts of archive digitization Information Organization for digital archives Technology concerning database creation Management and promotion of digital archives Instructional Web page design

Topics of Training Courses Introduction Information organization for digital archives Information technology Management and promotion Instructional Web page design

Introduction Introduction to Digital Archives Writing Request for Proposal Process of Digitization

Information Organization Metadata: basic and case studies Standards for digitization Information retrieval XML OAI

Information Technology Digitizing audio, video, and image Watermark technology Database management Virtual reality GIS Cross-language information retrieval Information extraction

Management and Promotion Project management Intellectual property right Digital museum user study

Instructional Web Page Design Web page design Design of learning activities on the Web

Support Services Create a file of instructors Forward information about participants’ backgrounds to instructors Handouts are given to all participants Teaching materials are available on the Division’s website

Training Program Course schedule and course outline are available on website in advance

Training Program course materials are available on the website afterwards

Training Program Two Kinds of Courses lectureshands-on practices

Evaluation Formative evaluation - get feedback from instructor before a course was designed in order to make necessary revisions on topic and content Summative evaluation - questionnaires are used to gather information about comments on course content, instructional materials, instructor’s performance, etc.

Workshops for School Teachers To achieve the objective of assisting school teachers to utilize the products of NDAP in their classroom teaching Six workshops were conducted at 5 different places around the island in this year

Workshops for School Teachers Six-hour, one-day workshop Ca. 100 participants per workshop Co-sponsored by local teachers’ college Workshop were approved by district education authority Participants obtained certificate for their in-service learning passports

Workshops Topics Introduction of NDAP products, i.e. websites of digital museums, or, digital archives Internet searching skills Integration of digital museum contents with classroom teaching Sharing of teaching experience by instructional contest winners

Workshops for School Teachers Course schedule and course materials are available on the website

Workshops for School Teachers Course schedule and course materials are available on the website

Evaluation Questionnaires are used to gather information about comments on course content, instructional materials, instructor’s performance, etc.

Instructional Design Contest To encourage school teachers to utilize NDAP products, i.e. websites of digital museums, or, digital archives Participants of this contest need to design instructional activities which demonstrate that resources in NDAP websites are integrated with their classroom teaching

Instructional Design Contest Information about the contest was delivered through various channels: the Division’s website, educational websites, newspaper, , etc. 126 works collected Review Committee consisted of professors with instructional technology background

Instructional Design Contest Winners of the Contest were invited to attend a workshop to sharing experiences about works they designed Winners’ works are available on the Division’s website

Instructional Design Contest Winners’ works are available on the website for public use

Taipei International Book Exhibition Taipei International Book Exhibition was held in February The Division attended the Exhibition to promote the outcomes of NDAP More than 5,000 people visited our booth Brochures and souvenirs about NDAP were given away to visitors

Taipei International Book Exhibition Games and quiz were designed to attract visitors to browse NDAP websites Two lectures about NDAP were delivered to the public on site

Taipei International Book Exhibition  The Division attended 2002 Book Exhibition to promote the outcomes of NDAP  Attract more than 5000 people to get to know the program

Taipei International Book Exhibition The web page for the Book Exhibition

Taipei International Book Exhibition 1.Internet Games activities were provided in the Exhibition to attract people. 2.All the Games are from the web site of the Program.

Taipei International Book Exhibition 1.Quiz was provided in the Exhibition to attract people. 2.All the quizzes are based on the information from the web site of the Program.

Promotion Activities on Mass Media To publicize the outcomes of NDAP via mass media A program entitled ‘The Adventures of Digital Archives’ was designed to attract people to visit NDAP websites The Program was co-organized with UDN Website - a famous newspaper website

Promotion Activities on Mass Media Information about the Program’s activities was announced on newspaper, Yahoo! Homepage Hundreds of prize were awarded to participants

‘The Adventures of Digital Archives’ Quiz game - participants needed to browse NDAP websites in order to answer questions Short essay contest - participants needed to write a 50-word essay to describe their thoughts of NDAP to friends - participants needed to the Program information to three friends

‘The Adventures of Digital Archives’ Home Page

‘The Adventures of Digital Archives’ Activity I Web Page Activity I: Quiz Game All the quizzes are based on the information from the web site of the Program Activity I: Quiz Game All the quizzes are based on the information from the web site of the Program

‘The Adventures of Digital Archives’ Activity II Web Page Activity II: Short Essay Contest Write a short essay of 50 words about what they think about the National Digital Archives Program Activity II: Short Essay Contest Write a short essay of 50 words about what they think about the National Digital Archives Program

‘The Adventures of Digital Archives’ Activity III Web Page Activity III: To Friends to 3 good friends about the promotion program Activity III: To Friends to 3 good friends about the promotion program

‘The Adventures of Digital Archives’ The Program lasted for three-week The Program website attracted 59,426 visitors 24,361 visitors participated the contest

The Division’s Website Introduction of the Division News Activities archive Course materials Links to other NDAP websites

The Division’s Website

The Division’s Website Introduction of the Training & Promotion Division

The Division’s Website Activities Archives All Agenda and course materials and activity web site are available on the Division’s Web site

New Activities in 2003 Web-based training courses - Course materials will be rewritten to accommodate self learning - Courses that need hands-on practice will be videotaped and made available on the Division’s website

New Activities in 2003 Evaluation of the integration of NDAP products and school classroom teaching - How school teachers utilize NDAP products in their classroom teaching? - Do school teachers find NDAP products useful in their teaching? - What difficulties school teachers encountered in using NDAP products?

New Activities in 2003 Learning Activities Design - to establish a mechanism that content experts, school teachers, and instructional designers can work together - to discover and label contents that suitable for elementary school curriculum - to design appropriate learning activities based on resources in NDAP websites

THANK YOU

Q & A