Designing & Delivering Effective Presentations

Powerful Introductions 2 Don’t be typical My name is …. is boring Start with a relevant POW! – Story – Anecdote – Example – Visual – Interesting fact or statistic

3 Powerful openings Feeling comfortable in front of any audience Preparation Visual Aids, Handouts and Leave Behinds Interacting with Your Audience Closing a Presentation Agenda

Practice the three second rule –Get present –Create a connection –Build rapport Prepare Practice 4 Being Present In Front of Any Group

Designing Presentations Linear, clear and focused –What do I want my audience to know and do when I’m finished speaking? An age old and reliable model: Tell them what you’re going to tell them Tell them Tell them what you told them 5

Designing Presentations Powerful opening Introduce all speakers Agenda Transition Data Story, interesting fact, statistic, or visual demonstration Transition Repeat the process until you’re out of data Summarize 6

PowerPoint Guidelines You are the presentation, not your PP slides! Put small amounts of information on slides Don’t read your slides Use 24-point font or larger Spell check Ask another person to proofread 7

PowerPoint & Flip Charts Simple Avoid distractions Things flying onto screens Noise Busy 5 – 7 lines per screen/page Four colors Big enough for everyone in the room to easily read 8

Creating and Using Handouts When to use a handout: You have a lot of data/complex data Dates, figures, tables Want people to know something about the topic before you speak? –Send materials before the presentation 9

Handout Management State your desires regarding printed materials If you give people something in print, they’ll read it –People can’t listen and read at the same time –Only give materials out before or during presentations that you will reference during the presentation Leave behinds 10

Interacting with Your Audience Managing Q&A Options: Answer questions throughout the presentation. Save 15 minutes for questions. –Never end a presentation with a Q&A. Controlling the conversation. –Only go where you want and need to go. Avoid unnecessary, technical details. 11

Challenging Questions Use questions as a chance to reinforce key points and sell ideas Managing questions you can’t answer –If you don’t know, say you don’t know Tell the person you will get back to him/her and be sure to do so Have a plan for passing questions to other presenters 12

Ending Your Presentation Close your presentation with a POW! Do a powerful summary Never end with Q&A Thank participants for the opportunity Re-state the purpose of the presentation What you want the audience to remember and/or do 13