Participants will gain knowledge of priority of service

Background of the Regulations Background of the Regulations  History  Key Definitions Implementing Priority of Service Implementing Priority of Service  State and Local Planning  Identifying and Informing Covered Persons  Priority Defined  Priority in Action  Monitoring of Compliance Reporting on Priority of Service Reporting on Priority of Service

 Jobs for Veterans Act – November 7, 2002  TEGL – September 16, 2003  P.L – December 22, 2006  Proposed regulations – August 15, 2008  Final rule:  Published – December 19, 2008  Effective – January 19, 2009  VPL 07-09/TEGL – November 10, 2009  Implementation

Priority of service that a covered person shall be given priority over nonveterans for the receipt of employment, training, and placement services `Priority of service' means, with respect to any qualified job training program, that a covered person shall be given priority over nonveterans for the receipt of employment, training, and placement services provided under that program. (Chapter 42, section 4215) 20 CFR

Qualified job training program `Qualified job training program' is any workforce preparation, development, or delivery program or service that is directly funded, in whole or in part, by the Department of Labor. (Chapter 42, section 4215) 20 CFR

20 DOL- Funded workforce programs are covered by section 4215: o WIA Adult and Dislocated Worker o Wagner-Peyser Employment Services o Trade Act programs o National Emergency Grants o Senior Community Service Employment Program (SCSEP) o Migrant and Seasonal Farmworker program o Indian and Native American program o Job Corps o WIA Demonstration Projects o Labor Market Information Grants o Career One-Stop Electronic Tools o Other Internet-based self-service tools operated by DOL programs

covered person A covered person is entitled to priority of service under any qualified job training program if the person otherwise meets the eligibility requirements for participation in such program. 20 CFR

Veteran [38 USC 101(2)]  Active military service  Discharged under “other than dishonorable” conditions (regulations) 20 CFR This definition differs from the Wagner-Peyser definition that appears at 38 U.S.C. 4211(4)(A) and includes a “180 day” criterion

Eligible Spouse  Eligibility derived from a living veteran  Service member is missing in action, captured or forcibly detained  Veteran has total service-connected disability, per VA evaluation  Eligibility derived from a deceased veteran  Veteran died of a service-connected disability  Veteran died while a total service-connected disability, per VA evaluation, was in existence 20 CFR

Covered Entrant  A Veteran or an Eligible Spouse who is;  At the “point of entry” to the workforce system or a qualified job training program (i.e., at the initial point of contact, prior to receipt of any services; e.g., an applicant, not a participant) 20 CFR

Covered Entrant Covered Entrant  A covered person becomes a covered entrant upon initial contact with the workforce system:  In a physical location or via electronic access  Prior to receipt of a service  Adds a new customer classification – in addition to the existing participant classification Entry Date – The date of initial contact Entry Date – The date of initial contact Entry Period – Begins on the entry date and ends 45 days later Entry Period – Begins on the entry date and ends 45 days later

§ (b)(2) of the Rule states: The processes for identifying covered persons are not required to verify the status of an individual as a veteran or eligible spouse at the point of entry unless they immediately undergo eligibility determination and enrollment in a program. (emphasis added)

Priority of service is to be addressed in: Priority of service is to be addressed in:  States’ Strategic Plans  Local Workforce Boards’ Strategic Plans Policies apply to: Policies apply to:  State Workforce Agencies  Local Workforce Investment Boards  One-Stop Career Centers

Identifying covered persons at point of entry Identifying covered persons at point of entry Implementing processes to ensure covered persons are made aware of: Implementing processes to ensure covered persons are made aware of:  Entitlement to priority of service  Other employment, training and placement services available  Eligibility requirements for those programs or services 20 CFR

The right to take precedence over non-covered persons – Depending on the type of service or resource being provided, taking precedence may mean: The right to take precedence over non-covered persons – Depending on the type of service or resource being provided, taking precedence may mean:  Covered person gains access to service or resource earlier than the non-covered persons  Covered person receives service or resource instead of a non-covered person when resources are limited 20 CFR

Universal Access Programs Universal Access Programs  Do not target specific groups  Covered persons receive priority Discretionary Targeting Programs Discretionary Targeting Programs  Focus on special groups, but not mandated  Covered persons receive highest priority Statutory Targeting Programs Statutory Targeting Programs  Mandatory priority or focus for certain groups  Covered persons who also meet the mandatory priority receive highest priority 20 CFR

Joint monitoring of Priority of Service by:  The Veterans’ Employment and Training Service (VETS)  The DOL agency responsible for the program’s administration and oversight If monitoring identifies a failure to comply:  To be handled in accord with the program’s established compliance review processes  A corrective action plan also may be required 20 CFR

Recipients must collect information in accordance with DOL instructions Recipients must collect information in accordance with DOL instructions Each qualified job training program is required to apply to its existing reporting the definitions in the regulations for veterans and eligible spouses Each qualified job training program is required to apply to its existing reporting the definitions in the regulations for veterans and eligible spouses The six programs serving the most veterans are required to add reporting on covered entrants The six programs serving the most veterans are required to add reporting on covered entrants 20 CFR

Those programs that have served 1,000 or more covered persons per year for the three most recent years of program operation, currently:  Wagner-Peyser State Grants  WIA Adult  WIA Dislocated Worker  National Emergency Grants  Trade Adjustment Assistance  Senior Community Service Employment Program (SCSEP) 20 CFR

Aggregate quarterly reports Number of covered entrants who:  Reach the end of the 45 day entry period  Received any service  Received a staff-assisted service Individual records for covered entrants  Unique identifier  Entry date  Covered person category (Veteran or Eligible Spouse)  Demographic characteristics required for EEO (mandatory to request; voluntary to provide)

Gain understanding of program measurements

Entered Employment Rate (EER) Employment Retention Rate (ERR) Average Earnings (AE)

 Focus on the core purposes of the workforce system: employment for adults  Help break down barriers to integration resulting from different definitions, different data, and different reports for each workforce program  Help resolve questions raised by oversight agencies such as GAO regarding the validity and reliability of data  Help reduce confusion among customers and stakeholders who want to know/understand workforce results

DVOP AJC LVER

VETERAN and DISABLED VETERAN Entered Employment Rate Entered Employment Rate Employment Retention Rate Employment Retention Rate Six-month Average Earnings Six-month Average Earnings Rate of veterans served by DVOP to those who receive I.S. JVSG Performance Measures (DVOP) JVSG Grants-Based Measures The following measures will be negotiated for Program Year 2013:  DVOP only – (VETS-200A Report):  Veterans’ Entered Employment Rate (VEER Weighted);  Veterans’ Employment Retention Rate (VERR);  Six-month Average Earnings 1 (VAE);  Disabled Veterans’ Entered Employment Rate (DVEER; Not Weighted);  Disabled Veterans’ Employment Retention Rate (DVERR);  Six-month Average Earnings 1 (DVAE); and, new for PY  (New!) The proportion of total individual veterans (participants) served by DVOP specialists (VETS 200A, Line 8, Column C - denominator) who received Intensive Services (Source: VETS-200A, line 11, Column C - numerator). The following reported items will be reviewed but will not be negotiated for Program Year 2013:  DVOP: - Median Earnings for Veterans and Eligible Persons and Disabled Veterans (Source: VETS-200A)  LVER – Business Relations (Source: Managers’ Reports Compilation) o Individual Employers/Businesses Contacted (Includes Individual Associations to be addressed and Job Fairs attended.) o Number of Individual veterans receiving Intensive Services from DVOP specialists for whom businesses will be contacted by LVER staff for job development. Statewide Labor Exchange Measures Source: ETA-9002D The following measures will be negotiated for Program Year 2013:  All Veterans and Eligible Persons (ETA-9002D, Column 4 ) o Entered Employment Rate (VEER) o Employment Retention Rate (VERR) o Average Earnings (in Dollars) (VAE)  Disabled Veterans (ETA-9002D, Column 7) o Entered Employment Rate (DVEER) o Employment Retention Rate (DVERR) o Average Earnings (in Dollars) (DVAE) The following reported items will be reviewed but will not be negotiated:  Median Earnings for Veterans and Eligible Persons and Disabled Veterans (Source: ETA-9002D)  Comparison of VEERs to a Uniform National Threshold Entered Employment Rate or UNTEER. o Individuals Receiving IS services from DVOP staff (Source: VETS-200A, Line 11) compared with the Total Veterans and Eligible Persons receiving IS (Source: ETA-9002 B, Line 14, Column 4 minus Column 5)

LVER – Business Relations  Individual Employers/Businesses Contacted  Number of DVOP IS veterans whom businesses will be contacted by LVER staff for job development. JVSG Performance Measures Reviewed – but not Negotiated (LVER) JVSG Grants-Based Measures The following measures will be negotiated for Program Year 2013:  DVOP only – (VETS-200A Report):  Veterans’ Entered Employment Rate (VEER Weighted);  Veterans’ Employment Retention Rate (VERR);  Six-month Average Earnings 1 (VAE);  Disabled Veterans’ Entered Employment Rate (DVEER; Not Weighted);  Disabled Veterans’ Employment Retention Rate (DVERR);  Six-month Average Earnings 1 (DVAE); and, new for PY  (New!) The proportion of total individual veterans (participants) served by DVOP specialists (VETS 200A, Line 8, Column C - denominator) who received Intensive Services (Source: VETS-200A, line 11, Column C - numerator). The following reported items will be reviewed but will not be negotiated for Program Year 2013:  DVOP: - Median Earnings for Veterans and Eligible Persons and Disabled Veterans (Source: VETS-200A)  LVER – Business Relations (Source: Managers’ Reports Compilation) o Individual Employers/Businesses Contacted (Includes Individual Associations to be addressed and Job Fairs attended.) o Number of Individual veterans receiving Intensive Services from DVOP specialists for whom businesses will be contacted by LVER staff for job development. Statewide Labor Exchange Measures Source: ETA-9002D The following measures will be negotiated for Program Year 2013:  All Veterans and Eligible Persons (ETA-9002D, Column 4 ) o Entered Employment Rate (VEER) o Employment Retention Rate (VERR) o Average Earnings (in Dollars) (VAE)  Disabled Veterans (ETA-9002D, Column 7) o Entered Employment Rate (DVEER) o Employment Retention Rate (DVERR) o Average Earnings (in Dollars) (DVAE) The following reported items will be reviewed but will not be negotiated:  Median Earnings for Veterans and Eligible Persons and Disabled Veterans (Source: ETA-9002D)  Comparison of VEERs to a Uniform National Threshold Entered Employment Rate or UNTEER. o Individuals Receiving IS services from DVOP staff (Source: VETS-200A, Line 11) compared with the Total Veterans and Eligible Persons receiving IS (Source: ETA-9002 B, Line 14, Column 4 minus Column 5)

All Veterans, Eligible Persons and Disabled Veterans Entered Employment Rate Entered Employment Rate Employment Retention Rate Employment Retention Rate Average Earnings Average Earnings Uniform National Threshold Entered Employment Rate or UNTEER (State EER compared to “all states” -- yardstick) IS services from DVOP compared with total veterans receiving IS

The purpose of the report is “to identify any need for possible action to ensure that services are provided in accordance with applicable laws and regulations.”

Quarterly Reports for JVSG VETS monitors expenditures reported by grantees to ensure funds are spent in accordance with cost principles established for Federal awards to state government agencies as well as approved State Plans.

DVET Analysis   Planned vs. Actual Spending   Base Positions Paid   Staff Utilization Rate   Cost Per Position   Personal Services and Personnel Benefits to Total Grant Outlay

Audit The Audit tool addresses the findings that: require a CAP must be addressed in a formal, written response affect the efficient implementation or function of the program and should be addressed, but don’t require a formal response, and those items that meet the standard and no action is required.

Audit position descriptions customer flow point of entry roles & responsibilities of the DVOP and LVER staff training population of veterans served intensive services services to non-veterans priority of service proper utilization of the AJC staff in relation to serving veterans reporting half-time positions

1. Priority of Service a. Non-veterans vs. veteran referral to employment b. Non-veterans rate of staff assisted services (SAS) vs. veterans 2. Number of veterans receiving IS DVOP vs. LVER 3. Services provided to veterans by non-veterans staff vs. veteran staff 4. Percentage of VETS staff serving veterans vs. non-veterans

The reports indicate that the DVOP is providing Intensive Services to 5% of the veterans they are servicing. Is this a concern? Why/why not?

Reports indicate that the veterans in the AJC are being referred to training at a 67% rate. The non- veterans in the center are being referred at a rate of 92%. Is this an issue? Why/why not?

Reporting results show that the LVER in the office is conducting Intensive Services for 12% of the veterans. Is this an issue? Why/why not?

The LVER is providing more direct services to veterans than the DVOP in the office. Is this an issue? Why/why not?

Reports identify that the AJC/ES staff is serving approximately 39% of the veterans who come into the AJC. The JVSG staff is serving 61% of the veterans. Is this an issue? Why/why not?

This quarter the DVOP served 15% non-veterans and 85% veterans. Is this an issue? Why/why not?

USERRA 101 and 102 – USERRA 101 and 102 – JVSG Training – JVSG Training – Federal Hiring – Federal Hiring – UJS – UJS – NVTI – Training Solutions – NVTI – Training Solutions –