Data Pipeline to Date Use 2013 CCOSA Summer Conference Norman, OK June 6, 2013 John Kraman, Executive Director Office of Student Information (SDE)

The “Wave” (July 2011) 2

SDE’s Vision and Goals Repair the Data Pipeline & Improve Support Improve Data Quality via Accountability Certification Make Data Available via Dashboards & Reports Support Data Use with Professional Development 3

Data Pipeline to Date Use The SDE has been working with districts to strengthen the data pipeline and improve data quality in order to support local data use: Progress Process Goals 4

Repairing the Data Pipeline 5

2012 Data Pipeline Survey 6 Recommendations based on district responses: Better processes and documentation Better communication: specifically about changes to data requirements, new tools, and upcoming plans Fewer last minute changes to collections Better prioritization and better pacing More transparency and engagement Clearer definition of roles and responsibilities

SLDS Advisory Committee and New Data Workgroups 7 SLDS Advisory Committee Accountability Data Workgroup Data Use Workgroup Data Governance Workgroup

Accountability Data Workgroup Formed in spring 2013 Several virtual meetings already regarding data certification projects Will resume meetings to discuss federal reporting and next round of data certification projects 8

Accountability Data Certification ReportsOpenCloseStatus Adjust. Cohort Grad Rate May 2 nd June 21 st 70% Started A-F Advanced Coursework May 31 st June 30 th 34% Started SMART ReportMay 31 st June 30 th 27% Started Assessment Post-Code June 10 th July 10 th n/a 9

Accountability Data Support “Live Call” Webinars – May 9 th, June 5 th, 12 th, 14 th, 19 th, 26 th and additional dates as needed SDE Service Desk: and Training videos and other resources posted at New Twitter 10

Next Steps for Accountability Data Workgroup A-F Report Card Data Application with student- level and other data for fall review Review of federal reports that SDE can generate using certified student-level data Fall 2013 Certification Projects: October 1, Exit, Drop-out and ACE Cumulative Spring 2014 Certification Projects: TLE Roster Verification, Cohort Grad Rate, A-F Adv. Coursework, SMART and Assessment Post-Code 11

A-F Report Card Data Tool 12

A-F Report Card Data Tool 13

Data Use Workgroup Scheduled to launch in July 2013 Phase I Goal is to develop dashboard and reports for five pilot Ed-Fi projects by end of 2013: – Community, Tech Center, Tribal and Rural – State Resources for all common aspects – Resources from project sponsors/partners for any unique costs Phase II and beyond: new pilots, new districts, new dashboards – all towards statewide use 14

Oklahoma’s Early Warning Indicator System 15

Ed-Fi Offers a Significant Usability Upgrade 16

Ed-Fi Linked to the PM Village Intervention Clearinghouse 17 Module 1 Indicator/ Metric View Based on system of leading & lagging indicators, Module 1 allows users to review lagging results, view leading indicators, analyze data and determine area(s) to target. Module 2 Intervention Clearinghouse Module 2 allows users to browse database of researched interventions, read user and research reviews and select intervention to address area(s) of need. Module 3 Intervention Implementation Planning & Monitoring Users create and monitor an implementation plan in Module 3 by selecting students to receive the intervention, identifying parameters and monitoring frequently to determine intervention effectiveness.

Data Governance Workgroup “Student Data Accessibility, Transparency and Accountability Act of 2013” (HB1989) SDE staff hired and consultant contract awarded State Support Team technical assistance site visit postponed Workgroup to form late summer/early fall

Student D.A.T.A. Act 19 Limits the student data available from school districts to the State Department of Education to include only the data necessary for the SDE to carry out its responsibilities.

Student D.A.T.A. Act 20 Access to student data will be tightly restricted to those at the State Department of Education who require such access to perform their duties.

Student D.A.T.A. Act 21 Student data can only leave the state in very narrow circumstances as defined by the law, including when a… – Student transfers out-of-state – Student applies to college out-of-state – Student registers for/takes a national or multi- state assessment – Student is considered a “migrant” for federal reporting purposes

Student D.A.T.A. Act 22 The State Department of Education must work with the Information Services Division (ISD) of OMES to develop and implement a detailed data security plan.

Questions? 23 “Live Call” Webinars – May 9 th, June 5 th, 12 th, 14 th, 19 th, 26 th and additional dates as needed SDE Service Desk: and Training videos and other resources posted at New Twitter

Direct Contact Info John Kraman SDE Executive Director for Student Information Autumn Daves Technical Project Coordinator, Student Information 24