Opening Access to Research or what the institutional repository can do for you Bill Hubbard SHERPA Manager University of Nottingham

Open Access Budapest Open Access Initiative An old tradition and a new technology have converged to make possible an unprecedented public good...

Open Access Repositories Part of wider open access movement –open access journals, pictures, catalogues, collections... Complementary to current practice –works with journals, with peer review World-wide support –programmes in India, China, Australia, Netherlands, Germany, Nordic countries, USA SHERPA, RSP and DRIVER

Institutional repositories Digital collections that preserve and provide access to the intellectual output of an institution.* Encouraging wider use of open access information assets May contain a variety of digital objects –e-prints, –theses, –e-learning objects, –datasets * Raym Crow The case for institutional repositories: a SPARC position paper

Why institutional? The OAI-PMH allows a single gateway to search and access many repositories –subject-based portals or views –subject-based classification and search –institutional storage and support Practical reasons –use institutional infrastructure –integration into work-flows and systems –support is close to academic users and contributors

Putting stuff in, getting stuff out Deposit –create a description of the eprint –attach a copy –put into a Sussex Research Online –takes about 10 minutes Discovery –use search engines –subject-based portals –find similar material within your subject

Open Access for the researcher Wide dissemination –papers more visible –cited more Rapid dissemination Ease of access Cross-searchable Value added services –hit counts on papers –personalised publications lists –citation analyses

publication & deposition Author writes paper Submits to journal Paper refereed Revised by author Author submits final version Published in journal Deposits in e-print repository pre-print post-print published version

Other benefits For the institution –facilitates use and re-use of the information assets –raises profile and prestige of institution –manages institutional information assets - RAE –long-term cost savings For the research community –frees up the communication process –avoids unnecessary duplication

Benefits for society in general Publicly-funded research publicly available Public understanding of science Knowledge transfer Health and social services Culture

Repository content Preprints Postprints Datasets Learning objects Videos Sound files linkage between these objects Theses Dissertations Royalty publications Conference papers Technical reports Grey literature

Repository use Access to material Citation analysis Overlay journals Review projects Evidence based work Data-mining Cross-institutional research group virtual research environments... Services built on top RAE-like submissions, activities and management Archival storage Shop-windows Facilitate industrial links Career-long personalised work spaces

Russell & 1994 Groups University of Bath Birkbeck University of Birmingham University of Bristol University of Cambridge Cardiff University University of Durham University of East Anglia University of Edinburgh University of Essex University of Exeter University of Glasgow Goldsmiths University of Reading Royal Holloway University of St Andrews University of Sheffield SOAS University of Southampton University of Surrey University of Sussex University of Warwick UCL University of York Imperial College King's College London Lancaster University University of Leeds University of Leicester University of Liverpool Loughborough University LSE University of Manchester University of Newcastle University of Nottingham University of Oxford Queen Mary

Services RoMEO – JULIET – OpenDOAR – and BASE –digital.ub.uni-bielefeld.de/index.php

Issues Copyright restrictions –approx.. 93% (of Nottinghams) journals allow their authors to archive Embargoes –defines relationship of publisher to research Cultural change –like Deposition policies from funders

Academic concerns Subject base more natural ? –institutional infrastructure, view by subject Quality control ? –peer-review clearly labelled Plagiarism –old problem - and easier to detect I already have my papers on my website... –unstructured for RAE, access, search, preservation Threat to journals? –evidence shows co-existence possible - but in the future... ?

Future themes Journals - what is happening now and what will develop in the future? –subscriptions, commercial pressures, staffing... Academics & IT - what will people expect from IT? –access, speed, integration... Research funding and processes - how is research changing? –what stakeholders are involved and what do they want?... How will this effect current publishing models? How will this effect open access and repositories?

Repositories are spreading because... Give easy access Give rapid access Give long-term access Increase readership and use of material They offer advantages to academics They offer advantages to institutions They offer advantages to research funders They offer new ways for information to be linked and used