1 Confidential Material IT Finance Sony Pictures Entertainment Information Technology May Financials June 14, 2013.

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Presentation transcript:

1 Confidential Material IT Finance Sony Pictures Entertainment Information Technology May Financials June 14, 2013

2Confidential Material IT Finance Agenda May Financial Reviews –Overhead expense –Headcount Project Update –2013 & 2014 Project Spending –Projects started and potential upcoming projects for Greenlight FY14 Q1 Forecast –Financials Budget Challenges –$6.4M included in FY14 Budget Appendix

3Confidential Material IT Finance IT Finance Organization Dean Dunaier IT Finance Zahara Ramji SAP & Corporate Special Projects Liza Almeida TCS Contract Gaspar Vasquez ADM, EIS & ITPS Operating Expense Yuka Okada Infrastructure Jodi Flaherty MPG, HE & TV Labor/PPM Charles Yam External Labor Shirley Wright OCIO & RCIO’s Capital Charmagne Tellis International Transactions Elizabeth Weintraub IT Finance & Facilities

4Confidential Material IT Finance 2014 IT Finance Initiatives Rolling Forecast for Operating Expense  Active monthly re-forecast at cost center level BPC Integrated Planning  Incorporate current processes into BPC, train and implement Total Cost of Ownership  POC – Apptio and Digital Fuel (VMware)  Cost of IT Services and IT Showback Headcount & Labor Analysis  Deeper analytics regarding labor consumption  Internal and External resource reviews Timely capitalization of multiple release projects Plan Projects by month and effort (Cap/Exp)  Increase planning efficiency and Cash Flow forecasting accuracy  Requires more detail review of project spend Ariba and PPM Automation Benefits Realization Portfolio

5Confidential Material IT Finance April 2013 – Unfavorable $0.4M by Effort

6Confidential Material IT Finance April 2013 – Unfavorable $0.4M by Account

7Confidential Material IT Finance Headcount 32 vacant positions 7.9% vacancy rate Planned vacancy credit of $100k/mo * Eliminated 10 positions from FY14 as follows: 1.RPM 5 2.MP Arch 1 3.GPMS 4

8Confidential Material IT Finance Project Spend by DCIO and Type

9Confidential Material IT Finance IT FY14 Projects Greenlight over $500k

10Confidential Material IT Finance Potential FY14 Greenlight Projects

11Confidential Material IT Finance IT FY14 Budgeted Challenges $6.4M

12Confidential Material IT Finance IT FY14 Budgeted Challenges $6.4M Challenge Status Salary & Wages – Eliminated 2 HE positions; no plans to re-hire positions Telecom – Negotiating Level 3 and global providers – savings may occur in BU’s Data Center – fixed costs primarily with Digital Realty and SCA T&E – Stretch goal; may see increase in project T&E M&R – Infrastructure accessing M&R agreements not to renew – increase risks and potential repair costs Outside Services – Achieve with fewer projects, increase internal labor efforts on projects, limit project spend

13Confidential Material IT Finance Sony Japan IT Savings Initiatives Five taskforce teams created that include staff from Pictures, Music, Games, Mobile and Electronics to collaborate on infrastructure savings opportunities. Below are the 5 teams including the taskforce leader and the SPE lead contact name. The steering committee of 5 Divisional CIO’s reports directly to Sakai. 1.Global Helpdesk - Brian Yeoh & Jamie Peterson 2.Network Carrier – Tom Curran & Paul Ashurst 3. Cloud – Allen Wadsworth & Tom Curran 4.Datacenter Optimization – Ray Schwab & Ken Lee 5.Opportunity Discovery – Mark Delorenzo & Ferd Fattorini

14Confidential Material IT Finance Appendix

15Confidential Material IT Finance Single Source Certification Form Guidelines The following types of contracts, exceeding $100K, would not require Single/Sole Source Certification Form approval: Exhibit A work orders for individual IT Consultants (and extension of such contracts) recruited through IT Recruitment in IT Sourcing Management Office. Their bill rates are reviewed and negotiated by IT Recruitment at the time of consultant selection and are within the acceptable range. Project SOWs which go through the competitively bid RFP process with IT Sourcing Management Office and IT Procurement. Subsequently, the projects can require extensions (Change Orders) but those are not re-bid as the RFP was already conducted. SOWs for maintenance and support after projects go-live. These vendors have already been competitively bid during the Project phase with the RFP process. Software or Hardware Licenses that have been competitively bid and negotiated through Procurement.

16Confidential Material IT Finance Corporate & SAP Approved Projects

17Confidential Material IT Finance FY13 Actuals Vs Budget – Unfavorable $1.0M by Effort

18Confidential Material IT Finance FY13 Actuals Vs Budget – Unfavorable $1.0M by Account