Leadership Council Retreat August 21, 2014 New Mentor Orientation Anchoring Our Work with DATA

SAILING DOWN THE LINE TO DATA 101 AGENDA REPORTING DATA QUARTERLY REPORTS ANNUAL ACCOUNTABILITY PLANS AND REPORTS

FY’10 PARENT PARTNERSHIP Quarterly Contacts Summary Report COMMENTS/NOTES: ’S NAME – DISTRICT - PHONEQUARTER CALLS PARENT MEETINGS COMMUNITY MEETINGS PARENT TRAININGS COLLABORATIONS HOME VISITS OTHER TOTAL # OF TEACHER/ ADMINISTRATOR TRAININGS # OF TEACHERS/ ADMINISTRATORS TRAINED TOTAL July/August/Sept (due 10/15) Oct/Nov/Dec (due 1/15) Jan/Feb/March (due 4/15) April/May/June (due 7/15 or before You leave school) TOTALS FOR THE YR QUARTERLY REPORTS QUARTERLY CONTACTS SUMMARY REPORT FORM

THE QUARTERLY CONTACTS SUMMARY REPORT FORM IS A WAY FOR THE PARENT MENTOR TO KEEP TRACK OF THE DAILY CONTACTS FOR EACH MONTH BASED ON CATEGORIES. COMPILES THE DATA EVERY THREE MONTHS SUBMITS FORM TO REGIONAL REPRESENTATIVE VIA USING GOOGLE DOCS. DUE DATES OCTOBER 15 JANUARY 15 APRIL 15 JULY 15

ANNUAL ACCOUNTABILITY PLAN AND REPORT ANNUAL ACCOUNTABILTIY PLAN DUE DATE FOR NEW MENTORS SEPTEMBER 30, ANNUAL ACCOUNTABILITY REPORT DUE DATE: MAY 30, WHAT WILL BE IN THE PLAN?

NEW MENTORS ARE REQUIRED TO DO A PLAN FOR INDICATOR 8 Increase the percentage of parents of children receiving special education services who report that schools encouraged parent involvement to improve results for students with disabilities. INDICATOR 8

INDICATOR 8 IS THE IDEA SPECIAL EDUCATION PARENT SURVEY REPORT FOCUS: LOW RANKED DISTRICT QUESTIONS

PLAN MUST HAVE SMART GOALS VITAL BEHAVIORS BENCHMARKS FAMILY ENGAGEMENT ACTIVTIES

SMART GOALS Goals must be SMART! Specific Measurable Attainable Realistic & Results-oriented Timely

SMART GOAL FOR INDICATOR 8 The percentage of parents of children receiving special education services who respond positively to the State Parent Survey Question [insert low ranked question here for district here] at [insert school being surveyed here] will increase from the baseline parent satisfaction rate of [insert percentage for question here] to [insert Georgia’s parent satisfaction rate here] or more by the distribution and return of the survey by May 31, (Positively agree, strongly agree, very strongly agree) BASELINE DATA: 2013 IDEA PARENT SURVEY STATE: insert hereDISTRICT: insert here

SMART GOAL EXAMPLE The percentage of parents of children receiving special education services who respond positively to the State Parent Survey Question 7 “ I was given information about organizations that offer support for parents of students with disabilities” at Minnie Mouse Elementary School will increase the parent satisfaction rate from 38% to 40% or more by the distribution and return of the survey by May 31, BASELINE DATA: 2013 IDEA PARENT SURVEY STATE: 40%DISTRICT: 38%

SPECIFIC - TO INCREASE PARENT SATISFACTION RATE MEASURABLE –DISTRICT PARENT SATISFACTION RATE NUMBER PERCENT TO NUMERIC GEORGIA’S PARENT SATISFACTION RATE NUMBER PERCENT OR MORE ATTAINABLE – THROUGH DISTRIBUTION OF SURVEYS TO PARENTS AND RETURN OF SURVEYS FROM PARENTS REALISTIC AND RESULTS ORIENTED– INCREASE PARENT SATISFACTION RATE AT LEAST BY 1 PERCENTAGE POINT TIMELY – BY MAY 31, 2015.

VITAL BEHAVIORS BEHAVIORS OR ACTIONS THAT PARENTS WILL BE TRAINED TO DO ON A ROUTINE AND ONGOING BASIS

EXAMPLE 1 PARENTS WILL REQUEST INFORMATION ON AT LEAST ONE (1) ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES ONCE PER GRADING PERIOD. DATA COLLECTION TOOL CHART FOR PARENTS TO INDICATE HOW MANY ORGANIZATIONS HOW OFTEN REQUESTED

EXAMPLE 2 PARENTS WILL CONTACT OR VISIT ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD. DATA COLLECTION TOOL CHART FOR PARENTS TO INDICATE HOW MANY CONTACTS OR VISITS TO ORGANIZATIONS

BENCHMARKS DATA BENCHMARKS VITAL BEHAVIOR + DATES TO CHECK + CRITERIA FOR SUCCESS = BENCHMARK CRITERIA FOR SUCCESS – MEETING A CERTAIN TARGET 3 DATA BENCHMARKS ARE REQUIRED

EXAMPLES VITAL BEHAVIOR PARENTS WILL REQUEST INFORMATION ON AT LEAST ONE (1) ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES ONCE PER GRADING PERIOD. DATES TO CHECK FEBRUARY 6, 2015MARCH 9, 2015 APRIL 15, 2015 CRITERIA FOR SUCCESS 10% AT 1 ST CHECK 15% AT 2 ND CHECK 20% AT 3 RD CHECK

DATA BENCHMARK EXAMPLE VITAL BEHAVIOR PARENTS WILL REQUEST INFORMATION ON AT LEAST ONE (1) ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES ONCE PER GRADING PERIOD. FEBRUARY 6, 2015 – 10% OF PARENTS REQUESTED INFORMATION ON AT LEAST ONE ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS WITH DISABILITIES ONCE PER GRADING PERIOD MARCH 9, % OF PARENTS REQUESTED INFORMATION ON AT LEAST ONE ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS WITH DISABILITIES ONCE PER GRADING PERIOD APRIL 15, % OF PARENTS REQUESTED INFORMATION ON AT LEAST ONE ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS WITH DISABILITIES ONCE PER GRADING PERIOD

PARENTS WILL CONTACT OR VISIT ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD. EXAMPLES VITAL BEHAVIOR DATES TO CHECK FEBRUARY 6, 2015MARCH 9, 2015 APRIL 15, 2015 CRITERIA FOR SUCCESS 15% AT 1 ST CHECK 20% AT 2 ND CHECK 25% AT 3 RD CHECK

DATA BENCHMARK EXAMPLE VITAL BEHAVIOR PARENTS WILL CONTACT OR VISIT ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD. FEBRUARY 6, 2015 – 15% OF PARENTS CONTACTED OR VISITED ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD. MARCH 9, % OF PARENTS CONTACTED OR VISITED ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD. APRIL 15, % OF PARENTS CONTACTED OR VISITED ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD.

DEADLINE BENCHMARK EXAMPLE SCHEDULE DATES FOR THE PARENT SURVEY TRAINING WITH PRACTICE SESSIONS AT MINNIE MOUSE ELEMENTARY SCHOOL WITH THE PRINCIPAL AT A CENTRAL MEETING SITE BY NOVEMBER 3, 2014.

FAMILY ENGAGEMENT ACTIVITIES ONGOING ACTIVITIES DIRECTLY TIED TO PARENTS RESPONDING POSITIVELY TO SURVEY QUESTION EXAMPLE THREE (3) PARENT SURVEY TRAININGS WILL BE HELD FOR PARENTS OF STUDENTS WITH IEPS AT THE [INSERT SCHOOL BEING SURVEYED HERE]. [INSERT COLLABORATIVE PARTNERS HERE] WILL BE INVITED TO COLLABORATE WITH THE PARENT MENTOR AND SPECIAL EDUCATION DEPARTMENT TO ADMINISTER THE DISTRIBUTION OF THE STATE SURVEYS. PARENTS WILL BE INVITED TO ATTEND AND THE PRINCIPAL WILL BE ASKED TO HOST THE TRAININGS AT A CENTRAL MEETING SITE. THE PARENT MENTOR WILL OBTAIN INFORMATION ABOUT ORGANIZATIONS THAT OFFER SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES AND CREATE AN ORGANIZATIONS THAT OFFER SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES PACKAGE SO THAT THE PARENT CAN REQUEST INFORMATION ON AT LEAST TWO ORGANIZATIONS ONCE PER GRADING PERIOD. THE PARENT MENTOR WILL COLLABORATE WITH [INSERT COLLABORATIVE PARTNER HERE] TO CREATE “THE IDEA PARENT SURVEY TOOLKIT” WALKTHTOUGH DEMONSTRATION.

THREE (3) PARENT SURVEY TRAININGS WILL BE HELD FOR PARENTS OF STUDENTS WITH IEPS AT THE MINNIE MOUSE ELEMENTARY SCHOOL. THE PARENT INVOLVEMENT COORDINATOR (PIC) WILL BE INVITED TO COLLABORATE WITH THE PARENT MENTOR AND SPECIAL EDUCATION DEPARTMENT TO ADMINISTER THE DISTRIBUTION OF THE STATE SURVEYS. PARENTS WILL BE INVITED TO ATTEND AND THE PRINCIPAL WILL BE ASKED TO HOST THE TRAININGS AT A CENTRAL MEETING SITE. THE PARENT MENTOR WILL OBTAIN INFORMATION ABOUT ORGANIZATIONS THAT OFFER SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES AND CREATE AN ORGANIZATIONS THAT OFFER SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES PACKAGE SO THAT THE PARENT CAN REQUEST INFORMATION ON AT LEAST TWO ORGANIZATIONS ONCE PER GRADING PERIOD. THE PARENT MENTOR WILL COLLABORATE WITH THE PARENT INVOLVEMENT COORDINATOR TO CREATE “THE IDEA PARENT SURVEY TOOLKIT” WALKTHTOUGH DEMONSTRATION. FAMILY ENGAGEMENT ACTIVITIES EXAMPLE

THANK YOU CYNTHIA CRISS DATA COACH office cell