2. August 2015 DATA: Quarterly Contacts Reporting

3. SAILING DOWN THE LINE TO DATA 101 AGENDA WALKING THROUGH THE QUARTERLY CONTACTS REPORTING PROCESS USING GOOGLE DOCS

4. WALKING THROUGH THE QUARTERLY CONTACTS REPORTING PROCESS

5. THE QUARTERLY CONTACTS SUMMARY REPORT

6. The Quarterly Contacts Summary Report is a summary of the contacts tracked for each quarter based on the following categories: Calls/Emails Home Visits IEP Meetings Mass Emails/Bulk Mail/Newsletters Parent Meetings # of Parent Trainings # of Parents Trained # of Parent Trainings Using a P2P Presenter # of Teachers/Administrators Trainings # of Teachers/Administrators Trained # of Other Events # of Attendees at Other Events

7. Contacts Tracking Explanations Calls/ Emails These are calls to and from a parent. Each call you take or make is counted. Each email you send and receive is counted. Each text you send and receive is counted. Home Visits Each home visit is counted as one. IEP Meetings Each IEP Meeting is counted as one. Mass Emails / Bulk Mail/ Newsletter Insert the number of mass emails or bulk mail sent out during that month. Example 1: If you send out a mass email to 150 recipients, put down 150. Same for newsletters (# you sent out) Example 2: If you send out 2 mass emails to 150 recipients, put down 300. Parent Meetings These are one-on-one meetings/consultations with parents.

8. Contacts Tracking Explanations Continued # of Parent Trainings Here you will count the number of trainings you have hosted or presented (your own and with another organization) # of Parent Trained Here you will include the # of parents who attended the trainings (including your own and with any other organization) # of Parent Trainings using a P2P Presenter Here you will include the number of parent trainings that you hosted using P2P. # of Teacher/Administrator Trainings Here you include the # of presentations done at Department, school, or county office level meetings.

9. Contacts Tracking Explanations Continued # of Teachers/ Administrators Trained Here you will include the number of teachers or administrators present at the presentation. # of Other Events Any other event or meeting where you wore your "Parent Mentor Hat“. # of Attendees at Other Here you include the number of people who attended the other events. Example: 3 events with 5 people at each =15

10. Each quarter consists of three months : 1 st Quarter: July/August/September 2 nd Quarter: October/November/December 3 rd Quarter: January/February/March 4 th Quarter: April/May/June

11. Quarterly contacts are due on the 15 th of the month following the quarter that is being reported on. 1 st Quarter: report due on October 15 2 nd Quarter: report due January 15 3 rd Quarter: report due on April 15 4 th Quarter: report due on 7/15 or before you leave school

12. Quarterly Contacts are to be submitted into Google Docs using a Google Docs link. Report your quarterly contacts at the link that will be sent to you by your Regional Rep via email. Or log in to the Learning Curve. To log in use the following: User id: partnership Password: mentor Then click on Accountability – Annual Reports (first link on the right), scroll down to ”Your Region Name” Link to Quarterly Contact Reporting. Click on Your Region Name.

13. You will need to submit the totals for each category for the three months of the quarter that you are reporting data on.

14. 1 ST QUARTER QUARTERLY CONTACTS REPORT

15. For the 1 st Quarter Report: July/August/September You will be submitting the totals for each category for these 3 months

16. You will need to submit the 1 st Quarter Quarterly Contacts Report by Thursday, October 15, 2015

17. INSTRUCTIONS

18. STEP 1: ADD the totals for each category for the months of July 2015, August 2015 and September 2015 Example: Calls/Emails July - 10; August - 5; September – 8 Total Calls/Emails: 10 + 5 + 8 = 23

19. STEP 2: ENTER the data into the appropriate boxes in the Google Docs Link. Example: Calls and individual emails * Each call to and from a parent is counted. Each email you send or receive is counted. This is a required question 23

20. EXAMPLE: WHAT YOU SHOULD SEE INSIDE THE GOOGLE DOCS LINK FY15 - Middle Georgia Contact Reporting Please enter the quarterly contacts onto the form below. If there is anything that you need to explain, use the last question to do so. Enter a "0" for any category that you do not have numbers (ex. if you don't do home visits, enter 0) Hopefully this will make contact reporting MUCH easier to report contact ON TIME. If you have any questions, contact your regional rep before the due dates: Oct 15th, Jan 15th, April 15th and July 15th (or before you leave for the summer) Allison Stevenson

21. * Required Top of Form District, County or School System * Your Name * Quarter * 1st = July to September 2nd = October - December 3rd = January to March 4th = April to June This is a required question Calls and individual emails * Each call to and from a parent is counted. Each email you send or receive is counted. EXAMPLE: WHAT YOU SHOULD SEE INSIDE THE GOOGLE DOCS LINK

22. Home visits * Each home visit is counted as one IEP meetings * Each IEP Meeting that you attend is counted as one. Parent Meetings * These are one-on-one meetings/consultations with parents. Mass Emails / Bulk Mail / Newsletter * If you send out one mass email to 150 recipients, put down 150. If you send out 2 mass emails to 150 recipients, then put down 300. Same for newsletters (# you sent out) # of Parent Trainings * Here you will count the number of trainings you have hosted or presented (your own and with another organization) EXAMPLE: WHAT YOU SHOULD SEE INSIDE THE GOOGLE DOCS LINK

23. # of Parents Trained * # of parents who attended the trainings (including your own and with any other organization) # of Parent Trainings using a Parent to Parent presenter * the number of parent trainings that you hosted using P2P. # of Teacher/Adminstrator Trainings * # of presentations done at Department, school, or county office level meetings # of teachers or adminstrators trained the number of teachers or adminstrators present at the presentation EXAMPLE: WHAT YOU SHOULD SEE INSIDE THE GOOGLE DOCS LINK

24. # of OTHER Events* any other event or meeting where you wore your "Parent Mentor Hat“ # of attendees at OTHER Events* 3 events with 5 people at each = 15 any explanation or information you wish to share about your contacts* (example: Regional Transition council meeting) EXAMPLE: WHAT YOU SHOULD SEE INSIDE THE GOOGLE DOCS LINK

25. STEP 3: HIT the SUBMIT Button SUBMIT

26. You'll see a Thank You message on screen when successfully submitted.

27. In the event that you experience technical difficulty, or the submit button is not working, please contact your regional representative before the October 15 th due date for an alternative submission method so that you will receive credit for turning in your report by the designated due date.

28. REGIONAL REPRESENTATIVES Metro Region Edith Abakare Atlanta Public Schools eabakare@atlanta.k12.ga.us Middle Region Terri Goodridge Bibb County Teresa.Goodridge@bcsdk12.net Northeast Region Northwest Region Teresa Bruce Renee Davis Franklin County Douglas County tbruce@franklin.k12.ga.us Rhonda.r.davis@douglas.k12.ga.usRhonda.r.davis@douglas.k12.ga.us Southeast Region Southwest Region Lori Bonds Joseph Randall Emmanuel County Decatur County lbonds@emanuel.k12.ga.us jrandall@dcboe.comlbonds@emanuel.k12.ga.usjrandall@dcboe.com

29. QUESTIONS OR ASSISTANCE CONTACT CYNTHIA CRISS DATA COACH ccriss@pulaski.k12.ga.us 478 783-7487 office 229 313-2538 cell