1 PROVINCIAL MANAGER: LIMPOPO FLORAH N MOTSITSI 01 SEPTEMBER 2015 PRESENTED BY DHA Portfolio Committee Presentation

Table of Contents SLIDE NO AND CONTENT &  4 - Introduction & Background  5 - Provincial Demographics – LP  6-16 Limpopo Home Affairs- Footprint  Provincial Targets- Business Plan  HR- Staff Profile, Provincial Capacity, Filling of Posts and PMDS  45 Summary of Budget  46 Revenue collection per Municipality  47 Fleet Management  Asset Management and SCM functions  50 Employee Relation Cases  51 Counter Corruption and Security Services  Staff Engagement, Staff Development and Management of leave  55 Cash in transit  Projects  Achievements and Challenges 2

PROVINCIAL OVERVIEW & FOOTPRINT

NTRODUCTION & BACKGROUND INTRODUCTION & BACKGROUND Limpopo is the northernmost Province of South Africa. The Province shares international borders with three countries namely: Botswana to the west, Zimbabwe to the north and Mozambique to the east. Limpopo is the gateway to the rest of Africa and the shared borders make it favourably situated for economic cooperation with other parts of Southern Africa Area = square kilometres (10% of RSA land area) The capital city is Polokwane which lies right in the middle of the Province Population = (2011) – 97% Black and 2,5% White Languages spoken: Sepedi = 52.9%, Xitsonga = 17.0%, Tshivenda = 16.7%, Afrikaans = 2.6%, Other= 10.8% The Province has 5 District Municipalities and 25 Local Municipalities- 1. Capricorn (5 Local Municipalities – Polokwane, Blouberg, Lepelle-Nkumpi, Molemole and Aganang) 2. Mopani (5 Local Municipalities- Ba-Phalaborwa, Greater Giyani, Greater Letaba, Greater Tzaneen and Maruleng) 3. Sekhukhuni (5 Local Municipalities- Elias Motsoaledi, Fetakgomo, Greater Marble Hall, Greater Tubatse and Makhuduthamaga) 4. Waterberg (6 Local Municipalities- Belabela, Lephalale, Modimolle, Mogalakwena, Mookgophong and Thabazimbi) 5. Vhembe (4 Local Municipalities- Makhado, Musina, Mutale and Thulamela) DHA Offices in Limpopo are aligned to the 5 District Municipalities and 25 Local Municipalities All 25 Local and 5 District Municipal Stakeholder fora were formed and they are all chaired by the Speaker of the particular Municipality and the Provincial Stakeholder Forum is chaired by the Executive Mayor of Capricorn. 4

PROVINCIAL DEMOGRAPHICS - LP Population Statistics: 2011% Population Distribution: 2011 CAPRICORN % MOPANI % SEKHUKHUNE % VHEMBE % WATERBERG % TOTAL: % TOTAL LIMPOPO POPULATION IN 2014, AS PER STATISTICAL RELEASE P0302 IS (10.4%). BREAKDOWN PER DISTRICT IS NOT AVAILABLE

LIMPOPO HOME AFFAIRS FOOTPRINT (DOs & POE Only) LOL Mokopane LOL Jane Furse LOL Thohoyandou LOL Giyani LOL Polokwane POE Stockpoort Gateway IA POE Giriyondo POE Pafuri POE Beitbridge POE Pontdrift POE Platjan POE Zanzibar POE Groblersbridge 6

PROVINCIAL MANAGEMENT AND DERMACATION – NEW OPERATING MODEL PROVINCIAL MANAGER NTHORISENG MOTSITSI CAPRICORN DISTRICT DMO: MS E MHLANGA 10 OFFICES & 1 PORT OF ENTRY MOPANI DISTRICT DMO: MS S D NTUKWANA 8 OFFICES & 1 PORT OF ENTRY SEKHUKHUNE DISTRICT DMO: MS M SERAKI 6 OFFICES VHEMBE DISTRICT VACANT 13 OFFICES ( REFUGEE CENTRE 3 PORTS OF ENTRY) WATERBURG DISTRICT DMO: MS J MACHABA 6 OFFICES 4 PORTS OF ENTRY DIRECTOR: FINANCE & SUPPORT MR T MATSHAYA PROVINCIAL COORDINATOR 1 PROVINCIALOFFICE 7

DHA FOOTPRINT – CONVENTIONAL OFFICES DistrictLocal MunicipalitiesDHA Presence Capricon Aganang,Blouberg, Lepele- Nkumpi, Molemole, Polokwane Offices (10): Polokwane LO, Bochum MO, Lebowakgomo MO, Molemole MO, Mankweng MO, Seshego MO, Soekmekaar SO, Mogwadi SO, Moletjie SO and Eldorado SO. Ports of Entry (1): Gateway International Airport Provincial Office (1) Waterberg Bela Bela, Lephalale, Modimolle, Mogalakwena, Mookgophong, Thabizimbi Offices (6): Mokopane LO, Lephalale MO, Modimolle MO, Thabazimbi MO, Belabela SO and Mookgophong SO. Ports of Entry (4): Groblersburg, Stockpoort, Zanzibar and Platjan Sekhukhune: 5 Elias Motsoaledi, Fetakgomo, Emphraim Mogale, Greater Tubatsi, Makhuduthamaga Offices (6): Jane Furse LO, Groblersdal MO, Nebo MO, Praktiseer SO, Sekhukhune SO, Fetakgomo SO. Ports of entry (0) 8

DHA FOOTPRINT – CONVENTIONAL OFFICES District Local MunicipalityDHA Presence Mopani Ba-Phalaborwa, Greater Giyani, Greater Letaba, Greater Tzaneen, Maruleng Offices (8): Giyani LO, Tzaneen MO, Modjadjiskloof MO, Phalaborwa MO, Maruleng MO, Naphuno SO, Hlaneki SO, Senwamokgope SO. Ports of entry (1): Giriyondo Vhembe Makhado, Musina, Mutale, Thulamela Offices (13) Thohoyandou LO, Dzanani MO, Makhado MO, Malamulele MO, Musina MO, Mutale MO, Vuwani MO, Tshakuma SO, Tshikombani SO, Masisi SO, Phiphidi SO, Makuya SO and Bungeni SO. RCC (1) Musina RCC. Ports of Entry (3): Beitbridge, Pafuri and Pontdrift TOTAL 25 Offices: 43 Provincial Office: 1 Ports of entry: 9 Refugee Reception Centre: 1 TOTAL – 54 9

DISTRICT SERVICE POINT NAME REPORTING OFFICESTATUS Capricorn (10) Helene Franz HospitalPolokwane / Bochum Permanent HF staff, DOH network Seshego HospitalPolokwane/ Seshego Permanent HF staff, 3G connection Willem F Knobel HospitalPolokwane / Seshego Permanent HF staff, DOH network Botlokwa HospitalMolemole No permanent HF staff, DOH network Mankweng HospitalPolokwane / Mankweng Permanent HF staff, DOH network Limpopo Private Medi ClinicPolokwane Vacant funded, DOH network Pietersburg (Polokwane) HospitalPolokwane No permanent HF staff, DOH network Lebowakgomo HospitalLebowakgomo No permanent HF staff, DOH network Blouberg CHCBochum No permanent HF staff, DOH network Zebediela HospitalLebowakgomo No permanent HF staff, DOH network Waterberg (10) Thabazimbi HospitalLephalale/ Thabazimibi No permanent HF staff, DOH network Witpoort (Seleka) Hospital Lephalale No permanent HF staff, DOH network Ellisras (Lephalale) HospitalLephalale No permanent HF staff, DOH network Warmbaths (Bela Bela) HospitalModimolle No permanent HF staff, 3G connection FOOTPRINT - HOSPITALS: LP 10

DISTRICT SERVICE POINT NAME REPORTING OFFICESTATUS George Masebe HospitalMokoapane/PSP Bakenberg No permanent HF staff, DOH network Mokopane HospitalMokopane No permanent HF staff, DOH network Voortrekker Memorial (Potgietersrus) HospitalMokopane No permanent HF staff, DOH network Mosesetjane CHCMokopane No permanent HF staff, DOH network Lephalale Medi- ClinicLephalale No permanent HF staff, DOH network Mookgophong CHCMookgophong No permanent HF staff, DOH network Sekhukhune (9) Matlala HospitalJane Furse Permanent HF staff, DOH network Groblersdal HospitalGroblersdal Permanent HG staff, DOH network Jane Furse HospitalJane Furse Permanent HF staff, DOH network St Ritas Hospital Jane Furse / Nebo Permanent HF staff, DOH network Philadelphia HospitalGroblersdal No permanent HF staff, DOH network Dilokong HospitalJane Furse Vacant funded, DOH network Mecklenburg HospitalJane Furse No permanent HF staff, DOH network Mohlaletse ClinicJane Furse No permanent HF staff, DOH network Manotoane Clinic Atok No permanent HF staff, DOH network FOOTPRINT - HOSPITALS: LP 11

DISTRICTSERVICE POINT NAME REPORTING OFFICE STATUS Mopani (9) Nkhensani HospitalGiyani No permanent HF staff, DOH network Kgapane Hospital Tzaneen / Modjadjiskloof No permanent HF staff, 3G connection Dr CN Phatudi HospitalTzaneen No permanent HF staff, DOH network Van Velden Memorial (Tzaneen) HospitalTzaneen No permanent HF staff, DOH network Tzaneen Medi ClinicTzaneen No permanent HF staff, clinic network Letaba HospitalTzaneen No permanent HF staff, DOH network Phalaborwa HospitalPhalaborwa No permanent HF staff, DOH network Maphutha-malatji HospitalPhalaborwa No permanent HF staff, 3G connection Sekororo HospitalTzaneen / Sekororo No permanent HF staff, DOH network FOOTPRINT - HOSPITALS: LP 12

DISTRICT SERVICE POINT NAME REPORTING OFFICE POST STATUS Vhembe (8) Elim HospitalElim No permanent HF staff, DOH network Malamulele HospitalMalamulele No permanent HF staff, DOH network Tshilidzini HospitalThohoyandou No permanent HF staff, DOH network Donald Fraser HospitalThohoyandou No permanent HF staff, DOH network Louis Trichardt HospitalMakhado No permanent HF staff, DOH network Siloam HospitalDzanani No permanent HF staff, DOH network Musina HospitalMusina No permanent HF staff, DOH network Mutale HospitalMutale No permanent HF staff, DOH network FOOTPRINT - HOSPITALS: LP URBAN= 25 RURAL = 21 PERMANENT HF STAFF = 8 FILLED, 2 VACANT (10) 13

FOOTPRINT - MOBILE OFFICE - LP DISTRICTMOBILE OFFICELOCATIONMOBILE OFFICE MANAGERCOMMENT Capricon VGM587GP- GNH021L BochumMs J Manthata New Satellite dish installed, dish broken VJC105GP- GNH015L LebowakgomoMr S Masipa New Satellite dish installed, restore the dish VGM549-GNH025LMolemolevacant New Satellite dish installed, Fully Functional VGN215GP- GNH004L PolokwaneMr G Maphanga New Satellite dish installed, fully functional Waterberg VHH006GP- GNH013L MokopaneMs M Shonisani New Satellite dish installed, to be configured VGM535GP- GNH033L LephalaleMr C Mashisa New Satellite dish installed, Fully Functional Sekhukhuni VGN184GP- GNH022L RO Jane FurseMr M Moabelo New Satellite dish installed, fully functional TYS930GP- GNH050L RO PraktiseerMr M Phago New Satellite dish installed, Fully Functional VGJ715GP- GNH020L GroblersdalMr L Moleba New Satellite dish installed, restore the dish

FOOTPRINT - MOBILE OFFICE - LP DISTRICTMOBILE OFFICELOCATIONMOBILE OFFICE MANAGERCOMMENT Mopani VJK731GP- GNH014L GiyaniMr Billy Mabasa New Satellite dish installed, restore the dish. VJK733GP- GNH003L PhalaborwaMr. Pheto Malebe New Satellite dish installed, Fully functionality VGN212GP- GNH039L TzaneenMr Joseph Mavasa New Satellite dish installed, restore the dish Vhembe VJC117GP- GNH028L ThohoyandouMr Musa Mabyalane New Satellite dish installed, Fully Functionality. VGN181GP- GNH034L MusinaMs Sana Manie New Satellite dish installed, Fully Functionality VGM544GP- GNH027L MalamuleleMr. Magezi Bila New Satellite dish installed, Fully Functionality VGN199GP- GNH024L MakhadoMr. Nthupheni Magonda New Satellite dish installed, re installation of modern TOTAL 16

Smart Card Offices: Footprint DistrictOffice No of FLO applicationsNo of FLO collections Quarter 1: Target Q1 Performance Capricon Polokwane Lebowakgomo Waterberg Mokopane Lephalale Sekhukhune Jane Furse Groblersdal Mopani Giyani Tzaneen Phalaborwa Modjadjiskloof Vhembe Thohoyandou Makhado Musina Vuwani Dzanani TOTALS

17 TARGETS AS PER PROVINCIAL BUSINESS PLAN

18 DHA Annual Target: Birth: New born children registered within 30 calender days of the birth BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province (as per birth tool) Q1 PROGRESS: STATISTICS Province: HQ: ANALYSIS Achieved REMARKS Of birth registered at Province, 9433 were registered at health facilities Registration of birth for category of years remains a challenge for the Province. In Q births were registered after 31 days and 649 births were registered after 15 years.

19 DHA Annual Target: ID Smart Card: Number of Smart ID cards applications captured for citizens 16 years and above BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province (as per BP) (Revised) Q1 PROGRESS: STATISTICS (applications processed) (cards issued) ANALYSIS Achieved REMARKS Low collection rate by senior citizens.

20 DHA Annual Target: Outreach Campaigns: Number of outreach campaigns conducted in support of LRB mop up campaign BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 5 1 Outreach conducted (144 Areas visited in that outreach) 1 Outreach programme per Province Q1 PROGRESS: Achieved STATISTICS 1(144 Areas visited) LRB Mop up campaign was conducted from 8-20 June 2015 ANALYSIS Achieved REMARKS: There is no sufficient budget allocated for outreach programmes

21 DHA Annual Target: Front office toolkit: Implementation of front office toolkit at small medium and large offices BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province Target was implemented from 2015/16 100% Q1 PROGRESS: STATISTICS 100% ANALYSIS Achieved CHALLENGES: N/A

22 DHA Annual Target: Service standards for resolution of complaints: 95% of complaints addressed within specific timeframe BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 90%95% Q1 PROGRESS: STATISTICS: 64% Received: 248 Addressed: 158 ANALYSIS Not achieved CHALLENGES:

23 DHA Annual Target: SA Learners: South African learners, 16 years and above, issued with IDs in province (applications collected {taken in at schools} and delivered) BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 100% Q1 PROGRESS: STATISTICS Smart ID Card issued : 9263 Green Barcoded issued: 1305 ANALYSIS Achieved REMARKS: Learners are no longer interested in applying for green id books during school visitations. Learners apply for Smart ID Card on Saturdays and during school holidays.

24 DHA Annual Target: Schools visited: Secondary schools visited in province* to collect ID applications from learners of 16 years and above NOTE: EXCLUDING SCHOOLS IN VICINITY OF A SMART CARD OFFICE BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 100% (100%) Sekhukhune: 372 Capricon: /226 (100%) Q1 PROGRESS: STATISTICS 100% ANALYSIS Achieved CHALLENGES: N/A

25 DHA Annual Target: Undocumented foreigners deported within 30 calendar days (direct deportations) BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 7110/7110 (100%)100% Q1 PROGRESS: STATISTICS 679/ 679 (100%) ANALYSIS Achieved CHALLENGES: N/A

26 DHA Annual Target: Undocumented foreigners transferred to Lindela within 20 calendar days BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 747/ 841 (89%) 100% Q1 PROGRESS: STATISTICS 20/ 20 (100%) ANALYSIS Achieved CHALLENGES: N/A

27 DHA Annual Target: Number of employers charged in provinces in terms of Section 38 (4) (a) of the Immigration Act BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province Q1 PROGRESS: STATISTICS 12 ANALYSIS Not achieved CHALLENGES: Most workplaces are always locked denying inspectorate access, especially farms

28 DHA Annual Target: Transgressors charged in terms of Immigration Act BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province Q1 PROGRESS: STATISTICS 1013 ANALYSIS Achieved CHALLENGES: N/A

29 DHA Annual Target: Fraudulent marriage & marriages of convenience cases finalized BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 40100% Q1 PROGRESS: STATISTICS 1/1 (100) ANALYSIS Achieved CHALLENGES Target is dependent on fraudulent marriages/marriages of convenience being reported to the Department, on instances where citizens report incorrect status.

30 DHA Annual Target: 75% of First instance status determinations finalized within 3 months in province BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 14773/14773 (100%)100%100% Q1 PROGRESS: STATISTICS 2630/ 2630 (100%) ANALYSIS Achieved CHALLENGES: N/A

31 DHA Annual Target: General inspection of businesses: Number of inspections of businesses BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 100% (Target now measured in numbers) Q1 PROGRESS: STATISTICS 266 ANALYSIS Not achieved CHALLENGES:

32 DHA Annual Target: Hotel Inspections: Number of inspections of registers in hotels, lodges and hostels to ensure status of residents is legal BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 100% (Target now measured in numbers)38688 Q1 PROGRESS: STATISTICS 77 ANALYSIS Not achieved CHALLENGES:

33 DHA Annual Target: General inspections of Schools: Number of general inspections BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province New Target Q1 PROGRESS: STATISTICS 2 ANALYSIS Not achieved CHALLENGES:

34 DHA Annual Target: Valid invoices settled within 30 days of certification of invoices BASELINE for Province (14/15) ANNUAL TARGET for Province (15/16) QUARTER 1 TARGET for Province 98%100% Q1 PROGRESS: STATISTICS 100% ANALYSIS Achieved CHALLENGES:

35 DUPLICATE CASES: ONE PERSON MULTIPLE ID NUMBERS : QUARTER 1 District Cases ReceivedCases Finalised Capricon642 Waterberg330 Sekhukhune00 Mopani930 Vhembe470 TOTALS2372

36 DUPLICATE CASES: MULTIPLE PERSONS SHARING SAME ID NUMBER: QUARTER 1 District Cases ReceivedCases Finalised Capricon170 Waterberg00 Sekhukhune00 Mopani220 Vhembe 3 0 TOTALS420

37 OPERATION FIELA: MAY TO 17 AUGUST 2015 DISTRICT NO.OF OPERATIO NSUNDOCUMENTED FOREIGNERS DEPORTED FEMALESMALESMINORSTOTAL Capricorn Waterberg Sekhukhune Mopani Vhembe TOTAL

FINANCE AND SUPPORT SERVICES

STAFF PROFILE LEVELMALEDISABILITYFEMALEDISABILITYTOTAL

40 PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS Offices Total EstablishmentTotal Filled Vacant Funded PM’s office33294 Capricorn Mopani Sekhukhune93849 Waterberg Vhembe Capacity Rate94%6%

41 Filling of Vacancies: Nr of Posts AdvertisementClosing date of advertisement Deadline for filling Nr of posts advertised Nr of posts shortlisted end of April Nr of posts interviewed end April 2015 Nr of staff assuming duty w.e.f April HRMC 6/15/8F06/02/201530/04/ HRMC 75/14/1512/12/201430/04/ HRMC 45/14/15C23/06/201530/06/ HRMC 45/14/15C23/06/201530/06/ HRMC 75/14/1812/12/201430/06/ HRMC 44/14/17E13/06/201430/06/ HRMC 75/14/20C12/12/201430/06/ HRMC 30/14/17A16/05/201430/06/ HRMC 75/14/1112/12/201430/06/ HRMC 45/14/1623/06/201530/06/ HRMC 75/14/1212/12/201430/06/ HRMC 2/15/4F16/01/201530/06/ HRMC 2/15/4G16/01/201531/05/ HRMC 2/15/7A16/01/201531/05/ HRMC 75/14/8D12/12/201531//05/ HRMC 45/14/17B23/06/201430/06/ Totals00017

42 Filling of Vacancies: Breakdown of posts as per advertisement: Nr of Post AdvertisementClosing date of advertisem ent Deadline for filling Nr of posts adverti sed Nr of posts shortlisted end of May Nr of posts interviewed end May 2015 Nr of staff assuming duty w.e.f May HRMC 2/15/8B16/01/201530/04/ HRMC 30/14/201516/05/201530/04/ Filled on TransferN/A30/09/ Totals00003 Nr of Post AdvertisementClosing date of advertisem ent Deadline for filling Nr of posts adverti sed Nr of posts shortlisted end of June Nr of posts interviewed end June 2015 Nr of staff assuming duty w.e.f June HRMC 75/47/7B12/12/201431/05/ HRMC 12/15/5C23/02/201530/06/ HRMC 12/15/5D23/02/201530/06/ HRMC 12/15/5B23/02/201530/06/ HRMC 6/15/4A06/02/201530/06/ Filled on TransferN/A30/06/ Filled on TransferN/A30/08/ Totals00007

HRMCM 2/2014 HRMCM 6/2015 HRMCM 11/2015 HRMCM 12/2015 HRMCM 30/2015 HRMCM 44/2015 HRMCM 45/2015 HRMC 75/ x AC – Vuwani 1 x CAC – Bungeni 1 x CAC – Maruleng 1x IO – Giriyondo Total (4) 1 x AC – Jane furse 1 x AC – Mokopane 1 x CSS – Vuwani 1 x AC Thohoyan- dou Total (4) 1 x LOM – Mutale Total (1) 4 x AC: Lebowa- kgomo Malamulele Makhado Vuwani and Makuya Total (4) 1 x AC Hospital – Seshego 1 x IO Beitbridge Total (2) 2 x IO – Polokwane Total (2) 2 x AC – Polokwane 1 x RC – RRC Musina 1 x IO – RRC Musina Total (4) 1 x CAC – Makuya 1 x AO – Modjadjis- kloof 1 x IO – Pafuri 1 x RROM- RRC Musina 1 x CIO – Pontdrift 1 x SPP – Provincial Office Total (6) A total of 27 post were filled in first quarter were advertised, shortlisted and interviewed in 2014/15 financial year and filled in 1 st quarter 2015/16 Filling of Vacancies: Posts filled in Quarter 1

44 PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM DESCRIPTION PERFORMANCE AGREEMENTPERCENTATAGE% PMDS Conducted (2013/14)886100% PMDS Conducted (2014/15)932100% PMDS 1 st quarter (2015/2016) % A total of 130 Performance Agreements for Beitbridge Port of entry were submitted to the Chief Directorate Port Control hence they could not be captured in the province. 3 Performance agreements for Polokwane office could not be submitted due to the 3 official being on suspension.

45 SUMMARY OF BUDGET 2015/2016 ClassificationVoted R’ 000 Expenditure on BAS as at 30 June 2015 R’ 000 Commitm ents pending R’000 % Spend as at end June 2015 Projected expenditure R’ 000 Comp of Employees 237,614 60, %177,377 Goods & services21,566 4,096 1,38525%14,761 Transfer & Subsidies %232 Machinery & Equipment %546 Total259,43165,1301, %192,916

46 REVENUE COLLECTION PER MUNICIPALITY MUNICIPALITY REVENUE AMOUNT Capricorn DistrictR2,158, Mopani DistrictR1,564, Sekhukhune DistrictR1,129, Waterberg DistrictR1,428, Vhembe DistrictR2,228, TOTAL R8,509,435.45

47 FLEET MANAGEMENT KEY AREANUMBERPERCENTATAGE Vehicles Number of vehicles in the Province New vehicles received 0 (1 Replacement)0 Number of Functional vehicles Number of vehicles involved in accidents30.02 Mobile offices Number of mobile offices16100 Number of dysfunctional mobile00 Number of Functional mobiles16100

48 Asset management & SCM Functions: Nr of Assets on Province FAR Additional assets not on register Leased assets F/ L Assets Not verifiedAudit information None AG asset audit concluded at: Department of Home Affairs Limpopo Provincial Office was audited on the 2014/15 assets additions. Outcomes: The Auditor-General concluded that there were no findings on the audit.

49 Asset verification is performed bi-annually to ensure the existence and completeness of the Departmental asset register. Quarterly asset verifications are performed in the Province whereby the inventory list is agreed to the assets physically on the floor to ensure accuracy of the register and to identify and report any discrepancies. Movement of assets is monitored by the utilisation of Asset Movement Forms Additions of assets are reported monthly to Head Office Asset Management Directorate. Assets identified for disposal are reported to the Provincial Office by the Districts for consolidation and implementation of the disposal process. Assets are disposed through auction. Maintenance of Asset Registers

50 EMPLOYEE RELATIONS CASES KEY AREA NUMBER OF CASES REPORTED OUTCOMES Fraud & Corruption701 dismissal 06 pending Improper Conduct401 suspension with salary 03 pending SANCTIONS Dismissals 1 Warnings 0 Suspension without salary 1

51 COUNTER CORRUPTION AND SECURITY SERVICES Corruption Unit and Security (CCSS): Cases received = 4 Hearing held = 0 Outcome = None Challenges Progress : Vetting Centralized at Head Office (No vetting officer in the Province) Current priority Functioning of Security Committee

52 STAFF ENGAGEMENTS MANAGEMENT INTERACTION WITH STAFF The Province interact with staff through the following: Youth Forum Provincial Disability Forum Men's and Women's Health days Provincial Consultative Forum Extended management meetings Provincial Exco meetings District Management meetings Monthly office staff meetings

53 STAFF DEVELOPMENT MONTH TRAINING CONDUCTED EQUITYRACE April 2015DHA induction3 male, 5 femaleBlack April 2015 Diamond release training and support 81 male, 107 female12 white, 176 black May 2015Induction1 male, 1 femaleBlack May 2015 Diamond release training and support 4 male, 4 femaleBlack May 2015DHA Modernization11 male, 17 femaleBlack TOTAL5 100 male 134 female 222 Black 12 White

54 MANAGEMENT OF LEAVE Annual targets Leave declaration certificate submitted (Y/N) Number of discrepancies found Number of discrepancies rectified 100%Yes1315Yes 12 PILLIR submitted to head Office and still waiting approval

55 CASH IN TRANSIT ARRANGEMENTS Limpopo Provincial Office arranged cash in transit for 21 offices in the Province The cash is collected 5 days a week (Monday – Friday) “Fidelity” is the service provider The person who collect the cash for the day identify him/her by means of an ID card and a copy is made of his/her ID card upon collection

PROJECTS

LATE REGISTRATION OF BIRTH (LRB) MOP UP CAMPAIGN: JUNE 2015

District zero to 30 days 31 days to 6 years 7 to 14 Years UBC LRB 15 years LRB 16 years above 1st ID 16 years 1st ID 17 and above Re -issue ID Vhembe Sekhukhune Waterberg Capricorn Mopani STATISTICS: LRB MOP UP CAMPAIGN JUNE 2015

Home Affairs officials receiving marching orders during the dry-run at Vhembe district.

Vhembe Acting DMO Mr. Zamba Maluleke and stakeholder forum members singing the national anthem during the dry-run.

Home Affairs official taking sets of fingerprint for a school learner

Home Affairs Mobile office arriving at the service point

Clients waiting to be served by Home Affairs officials

Client receiving a birth certificate on the spot

Client applying for Late Registration of Birth

Mobile teams from Limpopo, Nothwest, Gauteng and Mpumalanga

Clients waiting on a queue to be served at Smashblock Thabazimbi

IssueAchievementsWhat has improved Inspectorate officials Province increased a number of inspectorate officials on structure from 87 to 104 officials Improvement in achievement of Inspectorate target in Q3 Smart Identity Card Smart ID Card footprint has increased, since the rollout in 2013/14 financial year, 15 offices in the Province can issue the Smart ID Card Smart ID Cards were issued for collected in the Province in Q1 More members of the public have switched from Green ID book to Smart ID Cards Hospital optimization 6 Health facilities were optimized (Mankweng, Mokopane, Philadelphia, Kgapane, Letaba and Tshilidzini). Signages are in place, 3Gs have been allocated, IT equipments and furntiure New born babies can be registered without hindrance a Stakeholder Relations Collaboration in common projects: Department of Sports, Arts and Culture as well as Molemole Municipality-Youth day celebrations, Office of the Premier, EXCO Imbizo at Makhado Municipality, Public education on DHA services, application and collection of documents Payments of invoices 100% invoices were paid within 30 days Services providers are paid on time Achievements

IssueAchievementsWhat has improved Relocation of Offices to alternative The following offices were relocated to alternative office accommodation: Thabazimbi Medium Office Musina Medium Office Nebo Medium Office Makhado Medium Office Modimolle Medium Office More efficient service delivery Renewal of Leases The following leases for office accommodation were renewed: Thohoyandou Large Office (Lease runs until 31 st December 2018) Limpopo Provincial Office (Lease runs until 31 st January 2017) Lebowakgomo Medium Office (Lease runs until 31 st December 2018) Jane Furse Large Office (Lease runs until 31 st December 2018) Praktiseer Small Office (Lease runs until 31 st December 2016) Mokopane Large Office (Lease runs until 31 st December 2016) Achievements

IssueChallenges What needs to be been done Polokwane Large Office There is a large influx of clients to Polokwane Large office and the office space has become minimal and cannot accommodate the clients that need to be services. The Office needs to be relocated to alternative adequate and sufficient office accommodation Praktiseer Small Office The office space is minimal making it difficult to service clients and it is located next to a bottle store. The relocation process of the office has been underway and the Department of Public Works has already advertised two times for alternative accommodation with no positive results. The second bid is still going for evaluation and only one bid was received. The Office should be relocated to adequate accommodation that meets the needs of Home Affairs. FetakgomoThe office is currently operating from a Thusong Centre with no formal lease agreement The Office has not been on-lined as there is no lease agreement and Home Affairs cannot be allowed to install network equipment without the agreement. The request to relocate the office was approved and a service provider appointed by the Department of Public Works however, the process was delayed by a dispute over the ownership of the land between the service provider and the Municipality The Office should be relocated to adequate accommodation that meets the needs of Home Affairs. Challenges

IssueChallenges What needs to be been done HR RegistryLack of HR Registry Personnel Creation of HR registry posts Departmental HR Policies Implementation of unsigned Departmental HR policies e.g. Recruitment, PMDS HR policies to be signed and approved Finance Personnel structure at Provincial offices Provincial Finance and Supply Chain rely on seconded staff from offices to perform finance duties at Provincial level. Increase establishment Duplicate cases Applications take too long to be resolved, especially on cases of multiple persons sharing same ID number. Strict turn around times Responses to be within the law Collection of Green Identity Documents High volumes of green barcoded IDs books at our offices (7520) Members of the public to collect their IDs as IDs must be returned to Head Office after 6 months. IMS Deportation vehiclesDeportation vehicles have exhausted their life span Allocate budget to Procure deportation vehicles Ablution facilities for members of the Public Frequent blockages of ablution facilities Availability of budge to hire mobile toilets Challenges

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