Virginia Radioactive Materials Program (RMP) Agreement State Transition Meetings

Introduction Welcome Welcome Purpose of meeting Purpose of meeting Facilities Facilities Completed by 12 pm? Completed by 12 pm?

Who is the RMP? The RMP is part of the Division of Radiological Health, which is part of the Office of Epidemiology. The RMP is part of the Division of Radiological Health, which is part of the Office of Epidemiology. The RMP consists of 4 radiation safety specialists, one administrative assistant and one director. The RMP consists of 4 radiation safety specialists, one administrative assistant and one director. Currently two specialists (Charles Coleman and VACANT) and the director (Mike Welling) work in the Richmond office, one specialist works out of home in Yorktown (Beth Schilke) and one specialist works out of home in Bristol (Kim Gilliam). Currently two specialists (Charles Coleman and VACANT) and the director (Mike Welling) work in the Richmond office, one specialist works out of home in Yorktown (Beth Schilke) and one specialist works out of home in Bristol (Kim Gilliam).

Contact Information Main line: , toll free: Main line: , toll free: Fax: Fax: Mike Welling: Mike Welling: Charles Coleman: Charles Coleman: Beth Schilke: Beth Schilke: Kim Gilliam: Kim Gilliam: Website: ogicalhealth/index.htm Website: ogicalhealth/index.htm ogicalhealth/index.htm ogicalhealth/index.htm Emergency (VEOC) Emergency (VEOC) ,

Status of Agreement State Application 12VAC5-481 finalized on 9/20/06 12VAC5-481 finalized on 9/20/06 12VAC5-481 revisions finalized on 6/12/08 12VAC5-481 revisions finalized on 6/12/08 The final application was delivered to the NRC on 6/16/08. The final application was delivered to the NRC on 6/16/08. 12VAC (IC and Fingerprinting) finalized on 10/3/08 12VAC (IC and Fingerprinting) finalized on 10/3/08 12VAC5-490 (Licensing fees) finalized on 3/4/09 12VAC5-490 (Licensing fees) finalized on 3/4/09 Completed documents: Completed documents: Regulatory Guides (VAREGs) Regulatory Guides (VAREGs) Applications Applications Licenses Licenses Procedures Procedures Forms Forms Agreement date is set for March 31, Agreement date is set for March 31, 2009.

12VAC5-481 Virginia Radiation Regulation Part I (General Provisions): Sections Part I (General Provisions): Sections Part III (Licensing): Sections Part III (Licensing): Sections Part IV (Standards for Protection Against Radiation): Sections Part IV (Standards for Protection Against Radiation): Sections Part V (Radiation Safety Requirements for Industrial Radiographic Operations): Sections Part V (Radiation Safety Requirements for Industrial Radiographic Operations): Sections Part VII (Use of Radionuclides in the Healing Arts): Sections Part VII (Use of Radionuclides in the Healing Arts): Sections

12VAC5-481 Virginia Radiation Regulation (cont) Part X (Notices, Instructions and Reports to Workers: Inspections): Sections Part X (Notices, Instructions and Reports to Workers: Inspections): Sections Part XII (Licensing and Radiation Safety Requirements for Irradiators): Sections Part XII (Licensing and Radiation Safety Requirements for Irradiators): Sections Part XIII (Transportation): Sections Part XIII (Transportation): Sections Part XIV (Well-Logging): Sections Part XIV (Well-Logging): Sections Part XVII (Schedules): Sections Part XVII (Schedules): Sections

VA Regs vs. NRC Regs There is virtually no difference between 12VAC and 10 CFR. Our regulations are written against a compatibility standard which the NRC reviews and comments on. There is virtually no difference between 12VAC and 10 CFR. Our regulations are written against a compatibility standard which the NRC reviews and comments on. Certain portions of 12VAC5-481 incorporate 10 CFR by reference, which means 10 CFR is the regulation licensed and inspected against. Certain portions of 12VAC5-481 incorporate 10 CFR by reference, which means 10 CFR is the regulation licensed and inspected against. IR Sections: IR Sections: Part III (Licensing) Part III (Licensing) Part IV (Standards) Part IV (Standards) Part VII (Medical) Part VII (Medical) Part XII (Irradiators) Part XII (Irradiators)

VA Regs vs. NRC Regs (cont) Agreement states have 3 years from a 10 CFR amendment to include into state regulations. Agreement states have 3 years from a 10 CFR amendment to include into state regulations. In 2011 we plan to amend 12VAC5-481 and replace the 10 CFR references with actual verbiage. In 2011 we plan to amend 12VAC5-481 and replace the 10 CFR references with actual verbiage. This revision will go through a public comment period. This revision will go through a public comment period. All revisions are on the Virginia Town Hall website at: m?BoardID=58 All revisions are on the Virginia Town Hall website at: m?BoardID=58 m?BoardID=58 m?BoardID=58

VA Regs vs. NRC Regs (cont) One major difference is with Increased Controls and Fingerprinting. Virginia has become the first state to put these requirements into their regulations instead of using a license condition or order. They can be found in 12VAC One major difference is with Increased Controls and Fingerprinting. Virginia has become the first state to put these requirements into their regulations instead of using a license condition or order. They can be found in 12VAC The NRC order and documents are no longer applicable. The NRC order and documents are no longer applicable.

12VAC5-490 FEES The fee schedule has been approved and will be effective on March 4, The fee schedule has been approved and will be effective on March 4, The fees are all less than NRCs, some more than others. The fees are all less than NRCs, some more than others. Billing: Billing: An initial bill will be sent out on April 1, This bill will cover the period from April 1, 2009 until the month and date of your license expiration. It will be prorated at our cost and the number of days. If you have specific questions you may contact me. An initial bill will be sent out on April 1, This bill will cover the period from April 1, 2009 until the month and date of your license expiration. It will be prorated at our cost and the number of days. If you have specific questions you may contact me. Another bill will be issued 60 days prior to the expiration month of your license. This will be your annual bill which covers the next calendar year. Another bill will be issued 60 days prior to the expiration month of your license. This will be your annual bill which covers the next calendar year. Some of you will be receiving a refund from the NRC. If you have questions on your NRC billing please contact Shirley Crutchfield at or Some of you will be receiving a refund from the NRC. If you have questions on your NRC billing please contact Shirley Crutchfield at or

12VAC5-490 FEES (cont) Examples of annual license fees Examples of annual license fees Medical $3750 Medical $3750 Industrial Radiography $3000 Industrial Radiography $3000 Portable Gauge $1000 Portable Gauge $1000 XRF $250 XRF $250 Academic $1000 Academic $1000 R&D $1500 R&D $1500 No fee for amendments $0 No fee for amendments $0

LICENSES On March 31, 2009 the NRC license and file will be delivered to the RMP. This will be approximately 380 licenses. On March 31, 2009 the NRC license and file will be delivered to the RMP. This will be approximately 380 licenses. On March 31, 2009 the NRC license and Virginia license become one license. On March 31, 2009 the NRC license and Virginia license become one license. A new license with a new license number will be issued during next amendment or renewal. The expiration date will be based upon the NRC license expiration date. A new license with a new license number will be issued during next amendment or renewal. The expiration date will be based upon the NRC license expiration date.

LICENSES (cont) NARM only licensees will also be issued a new Virginia license with a new license number. There are approximately 50 NARM only licenses. NARM only licensees will also be issued a new Virginia license with a new license number. There are approximately 50 NARM only licenses. Virginia has developed specific license type applications. Each application allows for committing to procedures in the regulatory guides. Virginia has developed specific license type applications. Each application allows for committing to procedures in the regulatory guides. A regulatory guide for each license type has been created based upon the NRC NUREGs. A regulatory guide for each license type has been created based upon the NRC NUREGs.

LICENSES (cont) Renewals will be good for 5 years. Renewals will be good for 5 years. Applications and reg guides will be available on our website. Applications and reg guides will be available on our website. The NRC has asked licensees with temporary jobsite authorization if they need to split the license and maintain an NRC and Virginia license. The NRC has asked licensees with temporary jobsite authorization if they need to split the license and maintain an NRC and Virginia license.

INSPECTIONS After March 31, 2009 inspections will be performed by RMP only. After March 31, 2009 inspections will be performed by RMP only. Inspections will follow the performance based process. Inspections will follow the performance based process. The inspection timeframe will follow the NRCs, for example 1 year for radiographers, 3 years for medical and 5 years for portable gauges. The inspection timeframe will follow the NRCs, for example 1 year for radiographers, 3 years for medical and 5 years for portable gauges.

INSPECTIONS Inspections will be unannounced for routine inspections. Inspections will be unannounced for routine inspections. Special inspections, i.e.; broad scope, incident response may be announced. Special inspections, i.e.; broad scope, incident response may be announced. There will be no inspection fees. There will be no inspection fees. The inspector may make recommendations during the inspection. The inspector may make recommendations during the inspection.

EMERGENCY RESPONSE Notifications required under 12VAC5-481 should be made to the RMP Richmond office at or during normal business hours. Notifications required under 12VAC5-481 should be made to the RMP Richmond office at or during normal business hours. Notifications after hours need to call the Virginia EOC at or Notifications after hours need to call the Virginia EOC at or Written reports shall be mailed to Radioactive Materials Program, 109 Governor Street, Room 730, Richmond, VA Written reports shall be mailed to Radioactive Materials Program, 109 Governor Street, Room 730, Richmond, VA

SOUTHEAST COMPACT COMMISSION The Southeast Compact sent out letters regarding waste disposal. The Southeast Compact sent out letters regarding waste disposal. The Southeast Compact has no jurisdiction over Virginia licensees. The Southeast Compact has no jurisdiction over Virginia licensees. The Southeast Compact has jurisdiction on how waste is disposed of in our compact. The Southeast Compact has jurisdiction on how waste is disposed of in our compact. Currently there is no waste disposal site in our compact since the Barnwell facility was closed to anyone not in the Mid-Atlantic compact. Currently there is no waste disposal site in our compact since the Barnwell facility was closed to anyone not in the Mid-Atlantic compact.

QUESTIONS? Please contact us anytime if you have any questions regarding the transition and future actions. Please contact us anytime if you have any questions regarding the transition and future actions.