MS Outlook ® Version 2007 Created by: Patricia Cerio Software Training Specialist Mohawk Regional Information Center “Transitioning from GroupWise to Outlook”

Outlook 2007 Interface 1.Menu Bar 2.Standard Toolbar 3.Navigation Pane 4.Search Box 5.Reading Pane 6.To-Do Bar 7.Help

Customize the Toolbar 1.Click Tools on the Menu Bar 2.Click Customize 3.On the Toolbars Tab, select the toolbar to customize 4.Click the Commands 5.Choose a category, then click and drag the tool you want up to the toolbar. 6.Click Close when you are finished.

Create a New Message 1.Click File on the Menu Bar 2.Click New 3.Click Mail Message

Attach a File 1.Click New 2.Choose mail message. 3.Click the Insert Tab 4.Click the Attach File button. 5.Navigate to where the file is located. 6.Select the file to attach. 7.Click Insert.

Create a Folder 1.Right-click the Inbox 2.Select New Folder 3.Name your folder 4.Click OK Your new folder will be located under the Inbox.

Rename a Folder 1.Right-click the folder to rename. 2.Select Rename. 3.Rename the folder. 4.Press the Enter key.

Create a Custom Signature 1.Go to File on the menu bar. 2.Select Options. 3.On the Mail Format tab, click the Signatures button. 4.Enter a name for your signature. 5.Click OK. 7.In the Edit Signature section, press Enter 2-3 times, then type in the signature you want to use. 8.In the Choose Default Signature section, click the drop-down arrow next to new messages and select your new signature. Repeat the same for Replies/forwards. 9.Click OK when you are finished. Click to Play Video

New Appointment: Creates an appointment that involves just the user. New Meeting: Creates a meeting that involves more than one person. All Day Event :Shows up on the calendar without using time slots. Outlook Calendar

Calendar Views Week Day Month

Create a New Appointment 1.Click File. 2.Select New. 3.Appointment. 4.Enter the Subject, Location, Start and End date/time. 5.Add any notes. 6.When you are ready to save the appointment, click the Save & Close button.

Calendar – Create a Meeting 1.Click the Calendar option. 2.Click NEW. 3.Choose Meeting Request. 4.Enter the Subject, Location, start and End date/time of the meeting. 5.Enter any notes for the meeting. 6.Click the To… option to select the meeting participants. 7.Click the Send button to mail out the request.

Create a Recurring Meeting 1.With the meeting set, click the Recurrence icon in the Options group. 2.Set the Starting and Ending time of the appointment. 3.Choose a recurrence pattern. 4.Enter the range of the recurrence. 5.Click OK.

Calendar – Add Reminder Once the appointment is set, choose the reminder time by clicking the drop-down arrow in the text box with the Reminder icon.

Contacts – Add New 1.Click File. 2.New. 3.Contact. 4.Fill out the fields. 5.Click Save & Close when done.

Contacts – Edit 1.Click File. 2.New. 3.Contact. 4.Fill out the fields. 5.Click Save & Close when done.