INTRODUCING NinerTalent HRMS IS CHANGING...

PURPOSE OF THIS SESSION To answer: Who is affected? What you can do in NinerTalent? When to expect what (timeline) Where to find… Why upgrade? How to perform basic navigation within NinerTalent

TIMELINE.... Basic Navigation Training Training Website Live Faculty Procedure Training Basic Nav completed by April 30 SPA Position Requests due April 30 SPA/EPA Procedure Training All Postings must close by June 30 Go Live MARCH APRIL MAY JUNE JULY

WHAT’S NEW? Faculty and EPA Staff Positions are Included Enhanced look Customizable features Easier to track progress User-friendly navigation Auto-save Spell check Fewer roles

WHAT’S THE SAME? Modules Actions Process Flow

WHO IS AFFECTED? System Users EmployeesApplicants

WHAT DOES NinerTalent DO? THREE BASIC MODULES

OVERVIEW Position Description lays the foundation Follows the employment life cycle Three basic modules Performance Management Position Management Applicant Tracking

POSITION MANAGEMENT Common actions: Creating New Position Descriptions Changing Existing Position Descriptions Position Descriptions Classifications

Common actions: APPLICANT TRACKING Postings Hiring Proposals Now CalledUsed to be Called Creating a Posting Vacancy Notice Hiring Proposal Recommend for Hire Viewing Postings and Active Applicants

PERFORMANCE MANAGEMENT Programs: Annual, Probationary and Exit evaluations Common actions: Initiating/Modifying/Tracking Work Plans Completing Performance Evaluations Programs

USER GROUPS

HRMS NinerTalent Admin Support Admin Support – PD Hiring Manager 1 st Level Approver 2 nd Level Approver Dept. Liaison Initiator Hiring Manager 1 st Level Approver 2 nd Level Approver Divisional Approver Approver Admin Support Hiring Manager 1 st Level Approver 2 nd Level Approver Student Hiring Manager Temp Hire Manager NEW

INITIATORS CAN Start Actions Create a New SPA/EPA Position Description Change an Existing Position Description Start Postings Change Applicant Statuses Start Hiring Proposals

APPROVERS CAN Review/Edit and Approve: Position Actions Postings Hiring Proposals Have multiple approvers Includes Departmental and Divisional Approvers

Coming Soon TEMP HIRE MANAGER USERS CAN Initiate Recruitment for Temporary Postings: Adjunct Faculty Temporary Staff Federal Work Study Student Temp Wage Use Applicant Tracking for Temporary Postings Create Hiring Proposals for Temporary Postings

BASIC NAVIGATION HOW TO

HOW TO LOG-IN using Niner Net credentials HRMS log-in links will re-direct to NinerTalent after July 1

HOME PAGE Module User Group Inbox Watch List

CHANGING USER GROUPS Click the drop-down box to change your User Group. User Group Options: Academic Affairs Approver Budget Approval Employee Human Resources Initiator Search Committee Chair* Search Committee Member Temp Hire Manager

CHANGING USER GROUPS continued Click Refresh after changing User Group Green bar confirms change Red bar alerts no access

CHANGING MODULES Click the drop-down box to change Modules. Module Options: Applicant Tracking Position Management Performance Management

USING YOUR ALERTS Alerts will appear above your Inbox Alerts include notifications from Human Resources or Academic Affairs

USING YOUR INBOX 3 Tabs for items that need your attention 132 Click directly on the links to take action

USING YOUR WATCH LIST Allows you to: track postings, hiring proposals, and position requests monitor an action in the workflow Things you select to “watch” will be in one of these 3 tabs

SHORTCUTS AND MY LINKS Shortcuts For postings only Can access from every module My Links Training information Helpful information from Human Resources or Academic Affairs

CUSTOMIZING MY PAGE Customize default views Customize s Gateway to customization

CUSTOMIZING MY PAGE continued Select the Module you use the most Select the User Group you use the most

CUSTOMIZING MY PAGE continued Check “Opt Out?” to stop s

CUSTOMIZING SEARCH PREFERENCES You can customize your search from any module Search fields change from module to module This will be covered in depth in procedural training Search Options

SUMMARY We’ve covered: Who is affected? What you can do in NinerTalent? When to expect what (timeline) Where to find… Why upgrade? How to perform basic navigation within NinerTalent

USING HELP HELP!

From the NinerTalent Project Team THANK YOU!