TIME REPORTING FOR EMPLOYEES PAID FROM FEDERAL AND STATE CATEGORICAL PROGRAM BUL

ALL CATEGORICALLY FUNDED PERSONNEL NEED DOCUMENTATION FOR TIME AND EFFORT Federal and State regulations require supporting documentation, in addition to time cards, for all personnel who receive any payment (compensation) from federal funds or from state categorical funds. This supporting documentation will vary depending upon the funding source(s) or nature of the job duties. Payroll time reporting must reflect actual hours worked on each program as indicated in the supporting documentation. Required supporting documentation will vary depending upon the funding source(s) and/or nature of the employee’s job duties. The overall guiding principle must be that site administrators must know where the documents are kept and that the documents be readily available for audit purposes. Failure to complete and/or provide this documentation results in penalties that must be paid for by using your school/office’s General Fund resources.

ATTACHMENT B- SEMI ANNUAL CERTIFICATION Time- Reporting Certification for a Position funded 100% from only one funding source. This certification is completed twice a year -July-Dec -Jan-June Complete all Information -Period Covered-Fiscal Year -Name-Position -School-Program (SWP) -Program Code Signatures -Employee Signatures -Responsible Supervisor Signature (Principal)

ATTACHMENT C- BLANKET SEMI ANNUAL CERTIFICATION Time Reporting Certification for multiple positions funded 100% from the same funding source This certification is completed twice a year -July-Dec -Jan-June Complete all Information -Period Covered-Fiscal Year -School Name-Program Code -Cost Objective (SWP) Name and Positions that are funded from the same single funding source Signatures -Supervising Official (Principal) -Name, Title I

This certification is both a request form for any overtime and time reporting to document Classified overtime charged to a federal/state funded program. Complete all Information -Name-Employee # -Requested Dates-Reason -OT Charged Fund-Program Code -Name of Program Code-Approved by, date, Hrs. -Dates worked-Hrs. worked -Employee signature, date-Approved by, date ATTACHMENT G- OVERTIME REQUEST FORM

This Time- Reporting certification is utilized to document hours dedicated to training or occasional assignments ( Certificated ) charged to a federal/state program Complete all Information -Fiscal Year-Dates worked -Hours Worked-Activity Description -Name -School Office -Categorical Program -Program code -Employee Signature -Date If an assignment is routine in nature such as intervention, then a semi-annual, Attachment B, may be used for Time- Reporting purposes. ATTACHMENT H- TRAINING OR OCCASIONAL ASSIGNMENT

ATTACHMENT F1-MULTI-FUNDED TIME REPORTING FOR TITLE I & TSP COORDINATOR This certification is completed for coordinators that are multi- funded from Title I and Targeted Student Population Funds (TSP). Time reporting documentation must reflect the same proportionality to the percentage that is funded by both program funds. Form is on Excel and it contains tabs for each month for Complete all sections (Name, Class Code, Month, Employee Name, Position, School) Document the Hours and Activity Codes spent working for the Title I and TSP Program Save document, print, sign and obtain Signature of Administrator

ATTACHMENT I- ADMINISTRATOR ASSURANCES This certification is completed by the principal as assurances that all employees paid from federal and state program funds have supporting time reporting documents on file. This certification is completed twice a year -July-Dec -Jan-June Complete all Information -Period Ending-Fiscal Year -School Office-Administrator Name -Administrator Signature, Date Form is Faxed to LD Northwest Operations Administrator in January and in the end of June.

LOCAL DISTRICT NORTHWEST TIME REPORTING MATRIX