1. Department of External Funding 2014-2015
SR1 Funded Personnel Semi-Annual Certification Verification (Informational Slides)
Department of External Funding

2. What is Semi-Annual Certification
Employees whose salaries are paid 100 percent with grant program funds (SR1) must work 100 percent of their time under this single-cost objective and maintain a job description, which clearly shows that the employee was assigned 100 percent.        
Employee semi-annual certifications must be signed and submitted at least twice a year.
These certifications must be after-the-fact and must cover in combination the entire year worked.
Moreover, the semi-annual certification is the only time and effort record that allows the immediate supervisor’s/principal’s signature in lieu of the employee’s signature.

3. Semi-Annual Certification Requirements
After-the-fact record (dated)
Accounts for total compensated activity
Completed at least every six months
Signed by supervisor/principal with knowledge of employee
Coincides with one or more pay periods
Traditionally applied to employees supported by a single cost objective
Compliance mandate for the district
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Semiannual certifications have several specific requirements. They must be an after the fact record, not estimates at the beginning of the period. They must account for total compensated activity. They are completed at least every six months. They are signed by the supervisor that has knowledge of the employee. They must coincide with one or more pay periods. And they traditionally have been applied to employees supported by a single cost objective. 3

4. Determining Single Cost Objective
“The key to determining whether an employee is working on a single cost objective is whether the employee’s salary and wages can be supported in full from each of the federal awards on which the employee is working, or from the federal award alone if the employee’s salary is also paid with non-federal funds.”
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USDE also provided some clarity on a single cost objective. If an employee’s salary can be supported in full from each of the federal awards on which the employee is working, then it is a single cost objective. If the employee is paid from federal and non-federal funds, and their salary can be supported in full from the federal award, then it is a single cost objective. 4

5. How Often do Principals/Managers need to submit a Semi-Annual Certification for an Employee
Principals/supervisors will receive an notification twice a year.
The notification is to inform the principal/supervisor that a new Semi-Annual Certification needs to be submitted.
The will generally be sent two weeks after the certification period has ended.

6. How to verify Semi-Annual Certification Online
Principals/Supervisors will receive an notification twice a year
Log into PeopleSoft
Click
Main menu
Manager self service
Time and effort
Semi-Annual Certification Approval
Verify Employees
Click “open”
Select “submitted” for each individual employee
Click “submit” button at the bottom of the page

7. Certification Periods
July 1st, through December 31st of the current school year.
January 1st through June 30th of the current school year.

8. Reasons Employees’ Names may or may not be Indicated on the Semi-Annual Certification List
Employees are no longer on your campus or in your department, but they were at some point during the certification period.
An employee has never been on your campus or in your department.
An employee’s compensation is paid 100 percent with SR1 program funds, but not listed and worked at some point during the second certification period.
If you experience any of the reasons listed above, please contact Tiffany A. Green at or

9. QUESTIONS and SUPPORT for Semi-Annual Certification
HMW Building –
Elementary Campus Contacts - Title I Specialists
Shirlene Haynes
Annesta Lunde
Secondary Campus Contacts - Title I Specialists
Carla Holmes – Middle Schools
Quiandine Jarrett – High Schools
Central Departments Contact
Tiffany A. Green