1. Time and Effort FY

2. A documentation process to account for the federally funded payroll charges made for personnel.
The documentation requirements apply to all HCISD employees with salary charged:
Directly to a federal award (100% or fully funded) or
Directly to multiple federal awards (split funded) or
Directly to any combination of a federal award and other federal, state or local fund sources (split funded)
What is Time and Effort?

3. Types of Documentation
Semi-Annual Certification for Employees
Who are paid 100% from a federal grant program or
Who work under a “single cost objective”
Cost Objective means a function, organization subdivision, contract, grant or other activity for which cost data are needed and for which costs are incurred. A Title I Part A school-wide program funded from multiple funding sources is considered a “single cost objective.”
Types of Documentation

4. Type of Documentation Personnel Activity Report Log (PAR)
Who works under multiple grant programs; or
Who works under multiple cost objectives
Each employee must prepare PAR logs, at least monthly, to coincide with pay periods. Such reports must reflect an after-the-fact distribution of 100 percent of the actual time spent on each activity and must be signed by the employee and supervisor.
Type of Documentation

5. Semi-Annual Certification

6. PAR Log

7. Do review the period coverage date; i. e
Do review the period coverage date; i.e. Spring semester dates or Monthly dates
Do make sure the Par report includes 8 hours per day either in accordance to the time spent Or time used on Personal/Sick or Staff Development
Don’t sign without reviewing for accuracy
Don’t date the report prior to the last day on the coverage period, i.e. Sept 30th
Don’t forget to sign in Blue ink
Do not use write out
DO’S AND DON’TS

8. Timeline for Documentation

9. Deadlines for Time & Effort
Semi-Annual Certifications will be due twice a year
Spring Reports are due in June/July
Fall Reports are due in January
Summer School Reports are due in August
PAR Reports are due the 10th of every month
All reports must be submitted to the Accounting Department c/o Ida Ambriz and Carol Saenz
Deadlines for Time & Effort

10. Any questions on Time and Effort can be directed to:
Ida Ambriz at or
Carol Saenz at
Contact Information