12/07/20101 Bidder’s Conference Call: ARRA Early On ® Electronic Enhancement to Individualized Family Service Plans (EE-IFSP) Grant and Climb to the Top Grant Michigan Department of Education Office of Early Childhood Education and Family Services Barb Schinderle, Consultant Lisa Wasacz, Consultant

212/07/2010 Purpose of Conference Call Introduce the availability of two ARRA grants: EE-IFSP and Climb to the Top Introduce the expectations of the proposed activities Outline the required elements for development of a proposal

312/07/2010 Logistics This Technical Assistance workshop is covering two Requests for Proposals (RFPs) - one for Electronic Enhancement to Individualized Family Service Plans (EE-IFSP) and one focused on improving family outcomes titled Climb to the Top

412/07/2010 Board Approved Criteria for Competitive Early On Grants Criteria was approved by the State Board of Education on December 8, 2010 Adopt scientifically based practices to ensure the delivery of quality early intervention services, including service coordination and evaluations and assessments using the latest best practices based on peer-reviewed research Establish data systems and use data to inform decisions and improve delivery of services

512/07/2010 Board Approved Criteria for Competitive Early On Grants Increase Early Intervention Services provider effectiveness and reduce shortages of personnel in key areas such as speech/language, occupational, and physical therapy Improve outcomes for all infants and toddlers with disabilities, particularly in the areas of positive social emotional skills; the acquisition of, and use of, knowledge and skills; and the use of appropriate behaviors to meet their needs

612/07/2010 The American Recovery and Reinvestment Act (ARRA) Both the EE-IFSP and the Climb to the Top grants will be awarded under Part C of IDEA, American Recovery and Reinvestment Act (ARRA) funds The following four (4) ARRA principles will apply to both grants

712/07/2010 Four Principles of ARRA Spend funds quickly to save and create jobs Improve student achievement through school improvement and reform Ensure transparency, reporting, and accountability Invest one-time ARRA funds thoughtfully to minimize the “funding cliff”

812/07/2010 Applications will be reviewed for the following: Strategies and proposals that adhere to the four reform areas of ARRA funding Capacity to complete proposed activities within the allowed time period Feasibility to replicate the activities across the state The potential impact on the early childhood system for infants and toddlers The sustainability of the proposed innovation

912/07/2010 Anticipated Timeline for both RFPs RFPs Announced-December 2, 2010 TA Webinar-December 7, 2010 Applications due- January 13, 2011 Review session- February 3, 2011 Recommendations forwarded to State Superintendent-February 4, 2011 Letters to all by- February 18, 2011 Grant services begin-February 21, 2011 Ending date of grant- September 30, 2011

12/07/ Electronic Enhancement to Individualized Family Service Plans (EE-IFSP) Voluntary – Competitive – ARRA Grant

1112/07/2010 Eligible Applicants Non profit or for-profit agencies Intermediate school districts Institutions of higher education Eligible local partnerships

1212/07/2010 Grant Purpose To develop or expand upon an existing electronic IFSP to align data and paperwork while providing for stronger coordination across systems The EE-IFSP will serve to help coordinate data collection of the eight (8) results and compliance indicators for Early On to meet federal requirements set forth in the SPP/APR

1312/07/2010 Anticipated Outcomes Consistent and accurate data collection of the eight (8) Part C indicators An integrated system to help with duplication of effort within the various systems This data system should build upon and sync to grantee’s own data system at their local level The EE-IFSP grantee will share and present the developed system at the 2011 Early On Conference and System Update meetings after completion

1412/07/2010 Application Review Process Scored according to rubrics Maximum score 110 points 100 points possible for rubric 10 possible points for voluntary 2 page narrative Individual review and team consensus on recommendation Rank order according to score Verbal presentation may be requested MDE reserves the right to negotiate final agreement

1512/07/2010 Funds Total funds available are $650,000 Applicants may request support for proposed activities, up to the maximum grant amount of $650,000

1612/07/2010 Application Components Application cover sheet Assurances and Certifications Project Abstract (project description, key personnel, commitment and capacity) – one page only Project Implementation Plan Budget Summary and Detail Narrative – voluntary 2 page limit

1712/07/2010 Rubric Consists of 10 Criteria Capacity 15 points ARRA principles15 points Evidence of efficiency15 points Data system components25 points Confidentiality maintained10 points Sustainability of system 5 points Potential impact to Early On 5 points Parents incorporated 5 points ReImagine district 3 points Model can be replicated 2 points

1812/07/2010 Narrative Component - Voluntary Potential to earn 10 points – not considered in rubric 2 pages maximum Address key area(s) of the EE-IFSP grant criteria is considered to be a critical aspect of the success of this project but has not been addressed Clearly identify this section separately

12/07/ Climb to the Top Voluntary – Competitive – ARRA Grant

2012/07/2010 Eligible Applicants State partnering agencies Intermediate school districts Institutions of higher education Eligible local partnerships

2112/07/2010 Grant Purpose To develop and share activities designed to improve Family Outcomes as stated in the SPP/APR, Indicator 4 for Part C Share activities statewide with local service areas to help families: better understand their rights effectively communicate their children’s needs children develop and learn

2212/07/2010 Anticipated Outcomes Activities would improve family outcomes When appropriate, activities tied to Michigan’s SPP/APR for Indicator 4 Share activities with MDE to make available to all local early intervention programs Grantee(s) share and present the developed activities/strategies at the 2011 Early On Conference and System Update meetings after completion

2312/07/2010 Application Review Process Scored according to rubrics Maximum score 100 points Individual review and team consensus on recommendation Rank order according to score Verbal presentation may be requested MDE reserves the right to negotiate final agreement

2412/07/2010 Funds Total funds available are $100,000 Applicants may request support for proposed activities, up to the maximum grant amount of $100,000

2512/07/2010 Application Forms Application cover sheet Assurances and Certifications Project Abstract (project description, key personnel, commitment and capacity) – one page only Project Implementation Plan Budget Summary and Detail Narrative – 2 page maximum

2612/07/2010 Rubric Consists of 9 Criteria Capacity 15 points Activities to improve family outcomes20 points ARRA principles15 points Activities tied to Indicator 410 points Latest research and data employed10 points Activities can be replicated 10 points Potential impact to Early On10 points Parents incorporated 7 points ReImagine district 3 points

2712/07/2010 Narrative Component Two pages maximum, addressing the following key areas: Explain activities to be developed including additional information not included in the Project Implementation Plan Address parent involvement Include past family outcome activities so reviewers can determine capacity to complete proposed activities

2812/07/2010 Application Checklist Is the application in a font no smaller than 10 point? Is the Application Cover sheet signed by the authorized signatory? Is the Budget Summary signed by the authorized signatories? Are the forms and Project Abstract completed and bound to the original and ALL seven copies in the following order? Application Cover sheet (page 1 of application) Assurances and Certifications (pages 1a through 1d of application) Project Abstract (page 2 of application) Project Implementation Plan (page 3 of application) Budget Budget Summary (page 4 of application) Budget Detail Relevant support documents

12/07/ Questions? Barb Schinderle Lisa Wasacz