Action Plan Skills Building: Module 1 Getting Started: Preparatory Tasks and Considerations January 2013

2 Module 3: Planning the Details Module 4: Implementing and Evaluating Module 1: Getting Started Module 2: Defining Purpose and Scope Action Plan Skills Building Workshop

3 Learning Objectives Consider early organisational issues that might take place before developing an action plan Appreciate benefit of involving stakeholders and outlining clear terms of reference

Outline Early considerations Identifying and involving stakeholders within government Identifying and involving stakeholders outside of government Establishing an AP development working group Preparing draft terms of reference, workplan, and budget 4

Early Considerations Prioritise topics or issues to ensure manageable number of APs Mainstreaming chemicals management activities Think about possible funders for AP implementation and consider likely or realistic implementation budget 5

Ministries of: Agriculture Environment Finance Foreign Affairs Health Industry Justice or Legal Affairs Labour Planning Science and Technology Trade Transport Other bodies: Department of Statistics Customs Authorities Government Publications Office Local Authorities Some Possible Stakeholders within Government 6

Identifying and Involving Stakeholders Outside of Government Leads to better decisions Fosters acceptance of decisions Promotes accountability and credibility 7

Some Possible Stakeholders Outside of Government Retailers/ distributors Industrial associations & industrial enterprises Action Plan Development Public interest groups (e.g. environment / health NGOs) Public health professionals Women’s organisations and indigenous groups Communities Agricultural sector Workers and workers’ unions Research institutes/ academia Individual citizens 8

Stakeholder Analysis Who might be affected by the AP? What are their interests and positions? Who has information, expertise, or new points of view that might be helpful? Who has expressed interest in being involved in similar initiatives/efforts before? Might some stakeholders obstruct decision-making or frustrate implementation? If so, how can this be prevented? 9

Stakeholder analysis (cont) Who? Stakeholder Name What? and Why? Stakeholder Interests, Position, Official Mandate, Reasons for Inclusion How? Possible Role Ministry of Agriculture - Management & control of banned & legal pesticides - Elimination of import & use of POPs pesticides - Ministry responsible for pesticides use - Key role in coordination, monitoring, education, etc. University- Research in human health and environmental impacts of chemicals - Good laboratory capacity - Key role in research Stakeholder Analysis: Example

Key Principles for Stakeholder Involvement Comprehensive participation Transparency Clear roles & responsibilities Stakeholder education Adequate funding Understandable & timely information Two-way communication 11

Establishing an AP development Working Group Participants might be based on stakeholder analysis (from within and outside government) Meet early and develop (or approve): Terms of reference Workplan Budget 12

Sample Terms of Reference 1. Brief introduction and background 2. Objectives of AP working group 3. Organisational structure 4. Responsibilities of AP working group members 5. Operating procedures 13

Workplan Sequence of events and timelines for the AP development process e.g. when meetings will take place, when the situation analysis will be prepared Expected outputs e.g. defined goal and objectives, a completed GANTT chart 14

Workplan: Partial Example 15 NB: Overlap among activities and tasks is possible Activities/Tasks Primary responsibility (person/institution) Prepare situation analysis 1.1 Designate secretariat for situation analysis Working group chair 1.2 Identify responsibilities of each contributor Working group secretariat 1.3 Each contributor completes first draft of input materials Persons x,y,z 1.4 Secretariat assembles material and distributes draft to working group Working group secretariat

Budget Detailed estimate of cost of various components of AP development workplan AP development typically require modest resources 16

Budget: Example 17

Summary Early considerations Identifying and involving stakeholders within government Identifying and involving stakeholders outside of government Establishing an AP development working group and preparing draft terms of reference, workplan, and budget for developing the AP 18

Thank you Chemicals and Waste Management Programme United Nations Institute for Training and Research (UNITAR) Palais des Nations 1211 Geneva 10 Tel: Fax: