Federal Programs Tennessee Department of Education May 19, 2010 School Improvement Grant Information for Tier 1, Tier 2 and Renewal Schools Federal Programs Tennessee Department of Education May 19, 2010

Presenters Dr. Debbie Owens Rita Fentress Christie Lentz Debbie.Owens@tn.gov Rita Fentress Rita.Fentress@tn.gov Christie Lentz Christie.Lentz@tn.gov

School Improvement Grant Application and Appendices http://www.tennessee.gov/education/fedprog/fpsc hlimprove.shtml

Tennessee Pyramid of Intervention New Federal Accountability Model TN Current AYP Accountability Model Tier 2 or Tier 3 School Improvement 1 School Improvement 2 Focus Schools Tier 2 or Tier 3 Corrective Action Restructuring 1 Renewal Schools Achievement School District Tier 1 Restructuring 2 and beyond

Which Schools Are Eligible to Receive SIG Funds? Persistently Lowest-Achieving Schools: Tier 1 schools Any Title I school in improvement, corrective action, or restructuring that— Is among the lowest-achieving five percent of Title I schools in improvement, corrective action, or restructuring in the State or the five lowest-achieving such schools (whichever number of schools is greater); or Is a high school that has had a graduation rate as defined in 34 C.F.R. § 200.19(b) that is below 60 percent over a number of years. Tier 2 schools Any secondary school that is eligible for, but does not receive, Title I, Part A funds that— Is among the lowest-achieving five percent of secondary schools or the five lowest- achieving secondary schools in the State that are eligible for, but do not receive, Title I funds; or Is a high school that has had a graduation rate as defined in 34 C.F.R. § 200.19(b) that is below 60 percent over a number of years; 5

Which Schools Are Eligible to Receive SIG Funds? (Continued) Tier 3 Schools Any Title I school in improvement, corrective action, or restructuring that is not a Tier 1 school. Tier 3 newly eligible schools – Title I high schools that successfully participated in High School Redesign and did not make AYP in the two prior years.

Tier 1, 2, 3 Schools Appendix A http://www.tennessee.gov/education/fedprog/fpsc hlimprove.shtml

Tier 1 Schools Must Adopt One of Four Intervention Models Turnaround Restart Closure Transformation 8 8

To Receive School Improvement Funds, Tier 2 Schools Must Adopt one of these Intervention Models. Turnaround Restart Closure Transformation 9 9

RESTART Model Overview Restart model is one in which an LEA converts a school or closes and reopens a school under a charter school operator, a charter management organization (CMO), or an education management organization (EMO) that has been selected through a rigorous review process. A restart model must enroll, within the grades it serves, any former student who wishes to attend the school. A rigorous review process could take such things into consideration as an applicant’s team, track record, instructional program, model’s theory of action, sustainability. As part of this model, a State must review the process the LEA will use/has used to select the partner. 10

SCHOOL CLOSURE Model Overview School closure occurs when an LEA closes a school and enrolls the students who attended that school in other schools in the LEA that are higher achieving. These other schools should be within reasonable proximity to the closed school and may include, but are not limited to, charter schools or new schools for which achievement data are not yet available. Office for Civil Rights Technical Assistance Module-- Struggling Schools and School Closure Issues: An Overview of Civil Rights Considerations 11

TURNAROUND Model Overview Teachers and Leaders Replace principal Use locally adopted “turnaround” competencies to review and select staff for school (rehire no more than 50% of existing staff) Implement strategies to recruit, place and retain staff Instructional and Support Strategies Select and implement an instructional model based on student needs Provide job- embedded PD designed to build capacity and support staff Ensure continuous use of data to inform and differentiate instruction Time and Support Provide increased learning time Staff and students Social-emotional and community- oriented services and supports Governance New governance structure Grant operating flexibility to school leader 12

TRANSFORMATION Model Overview Teachers and Leaders Replace principal Implement new evaluation system Developed with staff Uses student growth as a significant factor Identify and reward staff who are increasing student outcomes; support and then remove those who are not Implement strategies to recruit, place and retain staff Instructional and Support Strategies Select and implement an instructional model based on student needs Provide job- embedded professional development designed to build capacity and support staff Ensure continuous use of data to inform and differentiate instruction Time and Support Provide increased learning time Staff and students Provide ongoing mechanism for community and family engagement Partner to provide social-emotional and community- oriented services and supports Governance Provide sufficient operating flexibility to implement reform Ensure ongoing technical assistance 13

Selecting an Intervention Model for Tier 1 and Tier 2 Schools Appendix F Questions for Selection of Intervention Models for Tier 1 and Tier 2 Schools for School Level Descriptive Information

Where Do Tier 1 and Tier 2 High School Redesign Schools Fit? Tier 1 and Tier 2 HSR schools will implement an intervention model (restart, closure, transformation or turnaround) Renewal HSR schools will implement a Whole School Reform Model from the vendor list or submit a comparable school reform model through the vendor process.

QUESTIONS?

Renewal Schools – 2010-2011 Schools in Corrective Action or Restructuring I that are not in Tier 1. Must adopt a Whole School Reform Model as an intervention. List the intervention and describe rationale for choosing the state intervention. 17

Selecting A Whole School Reform Model for Renewal Schools Whole School Reform Model application website http://tn.gov/education/recovery.shtml#RTTT Vendor applications must be received by May 28. Vendor list will be available June 7. 18

Vendors May include: Colleges and universities Nonprofit and for profit entities that have the necessary experience, technical qualifications, skills, and facilities, or the ability to obtain them.

Where Do Renewal High School Redesign Schools Fit? Renewal HSR schools will implement a Whole School Reform Model Choose a reform model from the vendor list or submit a comparable school reform model through the vendor process.

Selecting A Whole School Reform Model for Renewal Schools Collaborative Effort Look at the Research http://www.all4ed.org/files/PolicyBriefWholeSchoolReform.pdf http://www.ericdigests.org/1999-4/reform.htm

What to Look for in a Model High Quality, Research-Based Whole School Reform Characteristics Evidence of Success – 3 year track record Alignment of Whole School Reform Model Program to Tennessee Curriculum Standards Assessment and Monitoring of Student Progress Processes that employ cross-disciplinary efforts that include the home, school and community. Provides Ongoing, High-Quality Professional Development for Teachers and Staff Compliance with Federal, State and Local Health and Safety Standards

Questions?

SIG Fiscal Topics Grant Awards External Providers Budget Aligned to Resources Allowable Uses of SI Funds Reimbursements ARRA Reporting

Grant Allocations By Category School Category Approx. SIG for 3 yr. ASD Listed Schools $1.5 or 2,000,000 ($666,666/yr) Tier 2 Large Schools $1.5 or 2,000,000 Tier 2 Small Schools $100,000 ($33,000/yr) Tier 3 Renewal Schools $300,000 ($100,000/yr) Tier 3 HSR $400,000 ($133,333/yr) Tier 3 No HSR, Focus Highs $300,000 + EE ($100,000/yr) Tier 3 Middle Focus Schools $ 200,000 + EE ($66,666/yr)

External Providers What is your process for selecting external providers? How did you recruit providers? Are you having a presentation day? Will you have a scoring rubric to compare your needs and provider services? Keep copies of meeting minutes and recommendations and complete Appendix J.

Budget Aligned to Resources Do you have a 3 year budget for each of your schools? Are justifications for expenditures listed on the second tab? Do you positions and services match the proposed plan?

Insert budget spreadsheet

Insert budget spreadsheet justification

Allowable Uses of SIG funds Remember SIG grants are Title I Funds and subject to supplement, not supplant regulations.

Reimbursements Complete a reimbursement form for the LEA with a back-up sheet identifying the school or district expenditures. Turn in a reimbursement form one time per month. Keep back-up documentation in the district office. Fiscal monitoring will occur at the district office.

ARRA Reporting The School Improvement Grant is funded by ARRA; therefore, jobs created and amounts paid to vendors must be reported quarterly on the Section 1512 Report. This form is the same as used for other NCLB ARRA projects. School Improvement will have a section for ARRA jobs and a separate page for SIG Vendor payments.

Questions?

Setting Goals for SIG Using the All or Achievement Tab Data

Analysis of Data Collect data in one easy to view form Go Visual with the data so that everyone can discuss it as “our” data Large, colorful and made by the group Include multiple perspectives during the analysis and planning Collaborate to reach shared understanding

All the data is compiled on one page regarding what the group needs to

Go Visual: Large, visually vibrant color-coded displays foster group ownership

Multiple Perspectives New and veteran educators LEA and school representatives Out of the box thinkers and conservatives Different subjects – including those not involved with AYP Different grade levels – including those not involved with AYP Non-academic Students Parents Community Business

Setting Goals Specific – well defined and clear to everyone. Measurable – know if the goal is achieved. Attainment – can we reach the goal? Realistic /Relevant– is the goal within the availability of resources, knowledge, personnel, etc.? Time Bound– set time boundaries that are reasonable so everyone will know the timeline.

School Level Application VII. School Level Descriptive Information

VII. School Level Descriptive Information pages L-19--L-20 This section must be submitted electronically for each individual school that will be served by school improvement funds. The electronic file with the school level descriptive information must contain the LEA name and the school name. Caution: Please take care to complete the correct items for the status of that specific school.

VII. School Level Descriptive Information pages L-19--L-20 Cont’d. Name of School: _____________ Principal Name for SY10-11:___________ (mark TBD if unknown at this time)  Tier: 1 2 3 (Please check appropriate tier)

VII. School Level Descriptive Information pages L-19--L-20 Cont’d. Needs of School: All and disaggregated Student Achievement Data Insert most recent TSIP data, not AYP data, for math, reading/language arts, graduation or attendance rate by all students and subgroups)(copy and paste data into the box.    

VII. School Level Descriptive Information pages L-19--L-20 Cont’d. School Achievement and Goals for other Indicators: Attach an electronic copy of your TSIP Action Plan (Component 4) to your application. Appendix C—Template for Component 4   Professional Development: Each school must include a minimum of 30% of the grant funds for ongoing professional development including job-embedded training designed to build capacity and support staff.  This includes literacy training for the staff unless the school demonstrates proficiency in this area. Provide your school’s PD plan including topics and projected dates.      

VII. School Level Descriptive Information pages L-19--L-20 Cont’d. Tier 1 and Tier 2 school only— 1) Intervention Model (of the 4 allowable) 2) Responses to Questions in Appendix F regarding Intervention Model Selection (number of questions to be answered vary with intervention model. All questions for intervention model chosen must be answered in boxes provided. 3) Rationale for selection of intervention model.

Appendix F Tennessee Pyramid of Interventions/Model Questions Questions for selection of an Intervention for Tier I and Tier II schools only. Please refer to VII. School Level Descriptive Information EXCERT from Handbook on Effective Implementation of School Improvement Grants, Center on Innovation & Improvement The Turnaround Model The LEA replaces the principal (although the LEA may retain a recently hired principal where a turnaround, restart, or transformation was instituted in past two years) and rehiring no more than 50% of the staff; gives greater principal autonomy; implements other prescribed and recommended strategies. 1. How will the LEA select a new leader for the school, and what experience, training, and skills will the new leader be expected to possess? 2. How will the LEA assign effective teachers and leaders to the lowest achieving schools? 3. How will the LEA begin to develop a pipeline of effective teachers and leaders to work in turnaround schools?

VII. School Level Descriptive Information pages L-19--L-20 Cont’d. Renewal Schools only— (Schools in Corrective Action or Restructuring I that are not in Tier 1) 1) Intervention (Must adopt a Whole School Reform Model-- a proven model for capacity building and transformational change in the school. 2) Rationale for choosing intervention from the vendor list.* *SDE will provide a list of state-approved vendors on the state website.

VII. School Level Descriptive Information pages L-19--L-20 Cont’d. Tier 3 Focus Schools only—(Title I schools in School Improvement I or II) Intervention activities the school will implement Exemplary Educators and STATS will be provided to identify needs and implement change to impact student achievement positively.

VII. School Level Descriptive Information pages L-19--L-20 Cont’d. Tier 1, Tier 2, or Tier 3 Schools— Description of implementation plan with quarterly milestone goals for each year and 3 year timeline. [Appendix B Scoring Rubric-page 5 and 6 School Section Questions 1-10]

Tennessee SIG Timeline page L-3 EVENT Applications due to the SDE Grants reviewed and evaluated Grant award notification letters sent to LEAs Grant awards posted to state website Implementation Year I Milestone Visits Evaluation of Year 1 for Year 2 funding by SDE LEA submission of updated budget/grant for Year 2/3 New 2011-12 Tier 1, 2, 3 schools identified and beginning of new grant cycle (while continuing with prior grant cycle). A school may only be in one grant cycle. DATE June 2, 2010 June 7-18, 2010 June 21-July 1, 2010 July 1, 2010 School Year 2010-11 Sept 2010, Jan 2011 Mar 2011, May 2011 May-June 2011(dependent on student achievement data and SIG indicators) July 2011 Aug 2011, May 2012

LEA Application - Documents to be Submitted School Improvement Application Location on the TDOE Website (posted 4/22/10)— Federal Programs: Title I, Part A-School Improvement Funds http://www.state.tn.us/education/fedprog/fpschlimprove.shtml LEA Application - Documents to be Submitted LEA Application: For Review and Submission Appendix J - External Providers Form Appendix K - Budget Spreadsheet [being adjusted so that one submitted per LEA] School Level Application for each school LEA Application - Documents to be Used in the Completion of the Application Appendix A - Tier I, II, and III Schools (Determined in 2009-2010) Appendix B - Title I School Improvement Grant Rubric 2010-2011 Appendix C - Tennessee School Improvement Planning Process, Component 4 Appendix D - What Is A Good School? Appendix E - School Improvement Grant Final Requirements Appendix F - Tennessee Pyramid of Interventions and Model Questions Appendix G - Framework for TCSPP Component 5 Appendix H - TCSPP 2008 Rating Sheet Appendix I - TSIP Planning Rubric

SIG Application Submission June 2 deadline Electronic application (LEA application, Appendix J, Appendix K, School portion for each school that the LEA plans to serve with SI funds) emailed to Jacqueline.M.Moore@tn.gov Only paper submitted—pages L-1 and L-2-- Assurances with original signatures—mailed to this address: Jacqueline Moore, TN State Department of Education, Office of Federal Programs, 5th Floor— Andrew Johnson Tower, 710 James Robertson Parkway, Nashville, TN 37243-0379 (Be sure to keep a copy of the signed application.)

Questions?