Site License Advisory Team May 29, 2015 meeting

Agenda 1.Microsoft Renewal 1.Current Agreement 2.FY16 Agreement 1.Cost Savings 3.New Features 1.MDOP 2.Office 365 E3 3.Windows Upgrades 4.Looking at Azure 2.Upcoming Renewals 3.SLS costs: Totals and FTE’s 2

Microsoft Renewal Brief review: –When we signed the 5-year MS agreement in 2013, we felt it was a good deal in years 1, 2, and 3, but were concerned about years 4 and 5 due to price escalators built into the contract –Microsoft has made a variety of changes that have altered the value proposition over the last two years (O365 for Students, O365 for Fac/Staff, moving things around) –The IUC went back to the table with MS to review and improve the deal as a result 3

Microsoft Renewal Microsoft has offered the IUC a price- freeze on years 3-5 on our license –Total savings for OSU: $1.5m over 3 years –Total IUC savings: about $3 million Deal also includes Office 365 E3 and MDOP at no charge String attached: –Azure purchase: $200k total commit each year, from the entire IUC 4

Microsoft Renewal Savings Picture 5

Microsoft Renewal MDOP Microsoft Desktop Optimization Suite licensed for all Fac/Staff –Virtualization Products Microsoft Application Virtualization (App-V) Microsoft User Experience Virtualization (UE-V) Microsoft Enterprise Desktop Virtualization (MED-V) –Management Products Microsoft Advanced Group Policy Management (AGPM) Microsoft BitLocker Administration and Monitoring (MBAM) –Restore products Microsoft Diagnostics and Recovery Toolkit (DaRT) –More info: us/windows/enterprise/products-and-technologies/mdop/ us/windows/enterprise/products-and-technologies/mdop/ 6

Microsoft Renewal Office 365 E3 Provides the following important items: –Self-Service Business Intelligence –Enterprise Management of Apps Through Group Policy, Telemetry, etc. –Compliance and Information Protection Legal hold, Rights Management, Data Loss Prevention for and files –eDiscovery Center Compliance tools that search across the entire universe of items: SharePoint, Skype, and Exchange mailboxes Full integration with retention and archiving 7

Lync Plus CALs Originally called “Voice CALs” These allow for Private Branch Exchange (PBX) integration and can possibly replace PBX –Essentially required for any integration into the physical phone system OSU has in place, or to connect externally to analog devices Includes E-911; answer, forward, xfer divert, release, and park features; and support for various devices both IP- and USB-based This is an OCIO initiative and may or may not be included at our discretion 8

Microsoft Renewal Windows 10 In-place upgrades are on the way for Windows Enterprise Editions –Currently, you need to essentially reimage a machine to go from Windows 8 Enterprise to Windows 8.1 Enterprise –At Ignite, Microsoft showed an upgrade from Windows 8.1 to Windows 10 without completely re-installing Caveat: this process required Azure services 9

Microsoft Renewal Azure Purchases The IUC has about $185k in Azure purchases lined up –OSU may supply $60-80k of the total $200k commitment –This is to secure pricing and discounts. Azure will still require a security assessment for use –If you have any interest in Azure, or a StoreSimple device, please contact me at I have a calculator for products that is under NDA that I can use to help you understand your needs 10

Microsoft Renewal Possible Risks Agreement was returned with markup by OSU Legal this morning –Also, pending review by Mike Mitchell in OSU Legal Schools might back down from Azure commits PO’s must be cut by June 15 by all schools We will know more by early next week about the status of the agreement 11

Renewals: SPSS SPSS: –In discussion on renewal for June 30 –Pricing increase now expected Originally, this was a 15% increase It’s currently an 8% increase –We continue to negotiate Licenses will expire on July 30, hard fail on August 30 12

Renewals: MATLAB Purchasing is intending to renew this as-is at this time –Quote for renewal should arrive in the coming month for our August 1 renewal There is discussion among the IUC to look at a larger deal 13

Renewals: NVivo 150 seats to be renewed in June Initial quote was an 8% increase Negotiated to a 0% increase No expected pricing changes Codes expected in June 14

Renewals: Other xWin32 –Renewal in place PowerTerm –Renewed, no change Parallels –Pricing expected to change on this product on or around July 1 Minitab –Renews August 30, expected on time. 15

SLS Costs and Per-FTE Costs 16 Microsoft numbers were run without the current deal taken into account.

FY16 College/Offc FTE Counts 17

Microsoft Renewal Savings Picture 18

Questions/Comments Next meetings –May 29, in TL 165 –June 30, in TL 165 –April 27, 2016 is the third annual IT & eStores Vendor Expo For SLS Questions, copy with any 19