Community College League of California Annual Convention & Partner Conferences November 21, 2009 “Using Design Build”

SMCCCD’s Experience with Design Build: New Buildings Science Building with Planetarium & Rooftop Observatory, College of San Mateo Student & Community Center and Science Lab Annex, Skyline College 44-unit Faculty & Staff Housing, CSM 60-unit Faculty & Staff Housing, Cañada College Health & Wellness Building, CSM College Center, CSM Cosmetology, Administration & Wellness Center, Skyline College Automotive Transmission Lab Building Skyline College

College of San Mateo Science Building

Skyline College Student & Community Center

College Vista Faculty & Staff Housing

Cañada Vista Faculty & Staff Housing

College of San Mateo Health & Wellness Building

College of San Mateo College Center

Skyline College Cosmetology, Administration & Wellness Center

Skyline College Cosmetology, Administration & Wellness Center

Skyline College Automotive Transmission Lab

Cañada College Site Improvements (Gateways)

Cañada College Gateways, Circulation & Parking

Cañada College Gateways, Circulation & Parking Project

College of San Mateo Site Improvements

College of San Mateo Arrival Zone

College of San Mateo Roadways and Parking Lots

Skyline College Site Improvements

Skyline College View from West to Central Quad

Skyline College West Quad

Skyline College View from Central to West Quad

Skyline College Roadways and Parking Lots

District Wide Athletics Improvements Athletics Facilities Upgrades –31 tennis courts –3 baseball fields –3 soccer fields –1 softball field –2 tracks –1 football field –1 aquatic center –Parking & ADA Improvements –Ancillary facilities (restrooms, press box, storage)

Skyline College Athletic Facilities Improvements

Cañada College Athletic Facilities Improvements

College of San Mateo Athletic Facilities Improvements

SMCCCD’s Experience with Design Build: Infrastructure Energy Efficiency Projects 12kV Electrical Infrastructure System replacement (CSM and Skyline College) Chiller Plants (CSM and Cañada College)

Sustainability and Energy Efficiency Outcomes New energy management system at all campuses Comprehensive systems commissioning at all campuses Cañada College chiller plant expansion Heating / Hot water variable flow pumping retrofits at all campuses Electrical distribution system repairs Web-based real-time monitoring and metering platform at all campuses AHU refurbishments at all campuses Underground piping repairs at all campuses Lighting retrofits : Lighting controls and circuit upgrades at all campuses Boiler repairs and preventative maintenance at all campuses Co-generation plants: CSM (560 KW) & Skyline College (375 KW)

Sustainability and Energy Efficiency Outcomes Work Completed By the Numbers… 9,551 Light Fixtures Retrofitted 113 Air Handlers Refurbished 306 Heat/Vent Units Refurbished 4 Boilers Re-tubed 206 l.f. Underground Piping Replacement 58 valves 9 expansion compensators 2,892 EMS Control Points Connected & Functioning

Project Highlights Energy Efficiency (LEED/Savings by Design) –Upcoming New Buildings CSM Design Build (2 Buildings) –Workforce / Wellness / Aquatic Center (5N) – 88,374 GSF* –Student Services / Admin. / Student Activities (10N) – 104,149 GSF* –Overall Campus Landscape & Hardscape –New Chiller Plant* –12 KV Electrical Infrastructure Replacement –Total Contract Amount: $142.5 Million SKY Design Build (2 Buildings) –Cosmetology & Administration / Wellness Center (4N) – 70,310 GSF* –Automotive Technology Building (11N) – 8,800 GSF* –Overall Campus Landscape & Hardscape –12 KV Electrical Infrastructure Replacement –Total Contract Amount: $60.4 Million Note: * Savings by Design

Savings Summary Operational Savings: $1.5M annually (Plus) PG&E Energy Efficiency: $1,008,157 CCC/IOU Partnership: $168, Savings by Design: $129,930

College of San Mateo Infrastructure

College of San Mateo 12kV Load Center Replacement

College of San Mateo Chiller Plant

Why Design-Build Delivery Method? Compressed Schedule: move-in sooner Satisfying Relationship between Owner/Architect/Builder Unforeseen Conditions in Renovations: Flexibility & Quick Response Better Price Certainty

Guidelines / Process The Design Build Road Map –Selecting a Project for Design Build Delivery –BOT Resolution –CCCO Project Approval / Notification Process –Bridging –Public Notification –Prequalification –Request for Qualification (RFQ) –Request for Proposal (RFP) Confidential Meetings (x3) Site Surveys –RFP Interviews –Selection –Stipend –Award

Design Build Schedule Comparison

Pros and Cons Pros –Simplified contracting –Reduction in adversarial relationships –Cost containment –Speed of delivery –Sharing of risk –Early involvement of the builder –Validate another project delivery method for the CCDs Cons –Significant investment of time and effort up front and during implementation –Potentially less control over design –May be more difficult to compare proposals –Limited institutional capabilities –Approval agency capabilities

Design Build Points of Consideration 1.Single Responsibility –No finger pointing –Eliminates Legal Triangle 2.Cost Control –Fixed limit of Construction costs –Feedback for better Design and Construction documents 3.Better Technology –Learn from the people who make and install building systems –Designer participation in practical application –Flexibility to get the most current technology –Perfect Design Build Team Knows Design Knows the Builder 4.Project Specific –What one persons knows is available to all –Contractor isn’t plotting for claims and change orders –Communications, Documentation & Costs are transparent

DB Team Qualification and Selection Process Design Build for Community Colleges: Education Code § Structure the RFP to Attract D-B Teams Qualification Shortlist to 3 DB teams plus 2 Alternates Criteria Based Selection Process

DB Proposal Evaluation Criteria FACTORSMaximum Points 1.Price and Cost Management Plan*20 2.Technical Expertise10 3.Life Cycle Costs over 25 Years10 4.Skilled Labor Force Availability10 5.Acceptable Safety Record*10 6.Design Management Plan10 7.Construction Management Plan10 8.Schedule10 9.Legal and Other Program Requirements Risk Management Plan 5 TOTAL (Maximum)100 points

RFQ/RFP Documents RFQ/RFP Documents available at the project website – CSM_B Mod_01.shtmlhttp:// CSM_B Mod_01.shtml –Project Website Source for all information from District

RFP Documents Developing the RFP Documentation Format and Organization of the RFP Package SMCCCD standard form of DB contract Existing floor plans Schematic floor plans Room data sheets Program information Standards and Design Criteria

RFP Evaluation Assemble Review Team –Administrators / Faculty / M&O / CM Firm Allow Sufficient review time Clearly identify evaluation Criteria Develop Scoring Matrix (Keep it simple) –Price –Technical Expertise –Life Cycle Costs –Skilled Labor Force –Acceptable Safety Record –Architectural Aesthetics and Design Innovation –Project Management Plan –Program Requirements –Logistics (Occupied Campus)

Design Build Entity

Standards and Design Criteria Design Standards –Communications –Materials –Fixtures (Plumbing / Light / Window Treatments) –Color Palette –Plant Species –Fire Alarm / BMS Controls –Hardware –Flooring, Etc. Documentation –Design Build Contract –Division OO & O1 –Outline Specifications –Room Data Sheets –Meeting Notes Distribution

Schedule –Ambitious vs. Conservative Fast-track Normal schedule –Academic Calendar Start of Classes Spring Break Finals Commencement Special Events –End User Wild Card –Owner Requirements Pre-Turnover Surplus/Salvage Process Hazmat Removal Rodent Control

Design Builder & DSA DSA Buy-In Approach –Include District (Owner) participation –Establish a contact person at DSA –Schedule early and appropriate meetings –Establish firm agreed upon DSA submittal dates –Document Meetings and agreed upon discussions with attendees –Describe incremental or phase submittals & deliverables & obtain buy-in –Involve structural engineer and other key consultants –Follow requested procedure and information for submittals –Clearly identify documents requiring approval –Provide sufficient reference CDs for reviewer information

Program Changes (Never ending) Fixed Schedule Campus Decision-making Budget for the Known and Unknown Unforeseen Conditions Lessons Learned: College Decisions

Lessons Learned: Influence District Able to Influence –Design Builder Relationship –Alignment of Scope with Stipulated Sum –Initial Schedule –Effective Qualification Process –Extent & Depth of Control – Bridging Documents District Unable to Influence & Control –Dynamics of DSA Process –Construction Schedule –Changing Market Conditions –Constituents –Scope Creep –Weather

Partnering Session Who –Owner / Key End-users –Contractor –Designers –IOR What –Understand Each others Interest –Agreed upon Rules of Engagement Establish Chain of Command Establish Forms of Communication Establish Decision & Approval Process

Not a Panacea: Considerations Owner Indecision Owner Sophistication Dynamics of an occupied campus Construction schedule inflexibility –Academic constraints –Weather constraints Interpersonal dynamics Market conditions

Why We’re All Here Today...

Question & Answer José D. Nuñez, LEED AP Vice Chancellor Facilities Planning, Maintenance & Operations (650)