Finance – Purchasing & A/P - ing P/Os, P/O and attachments -Discussion: Filing and managing P/O, A/P, close P/O -Discussion A/P Batch reports, cheque run reports, Remittances … what can we change now with scanning? -A/P Invoice Reminders -Future Enhancements

A/P Posting Number1 error in batch posting and in Chequewriter and it still occurs frequently: ‘unable to allocate record’ … you or someone else is locking up a record Check your own sessions first Message must be answered ‘R’etry Press JOB to confirm Don’t ask for the Job again

A/P Posting #7 and respond to message ‘R’ watch the job go back active, OUTQ … GOOD Active - GOOD OUTQ - GOOD MSGW - HELP

P/Os Becoming ‘more’ common to P/O’s.. (SOaks, BSD, SD23, SD72, Delta, NCollege, RETSD ) Indicate address in P/O Vendor Add EPO category On Print can indicate Y which will override fax Can now include attachments for and faxstar $600 initial purchase (**not fax/400) CRITICAL: Look to job completion sent back to you before releasing anything! uses the output in order to create the s so if you remove them too early – will cause problems with the job completing.

Incl Attachm Now include attachments: A/C can attach.. Are you ready for this? P/O attachments ONLY available thru A/C. Not possible to just name & copy to directory

Incl Attachm At District Office at approval time: - For Requisitions view image Approve: Y/N/V PO# ______ DOCID ___ ** Req no chance for enduser to select whether attach is Vendor or not. At District Office at approval time: - For Unapproved POs view image. Approve: Y/N/V PO# ______ DOCID ___ ** If you do not want it to go to Vendor, use A/C to edit the image checkbox.

Incl Attachm Changes to CIMS to make you aware whether images are onfile A/P Invoice lookup *P/O images onfile A/P to P/O.. Now view images Is online good enough? Are you still going to the paper? Using the Internal Note Using Text: Y for P/O notes Using Vendor Comments when necessary

Paperwork What does this mean to paperwork? Temp P/O copy to confirm Packing slip and close P/O.. Then what.. Toss? No attachments No Invoice Still have a cheque remittance ??? What to do with packing slips?

A/P Invoices A/P Batch Listing Updated to indicate *image has been attached Updated to show T4A Updated to show *direct deposit Report now indicates (for HST customers) whether GST or PST is exempt Efiled copy of the listings ACP.600! Is this whole report necessary? Are you reviewing the line by line? Are you looking for the warnings/errors?

A/P Invoices A/P Batch Listing

Cheque Run Reminder: Always Always look for your after cheque run to know that everything completed - including the s! Reminder: You can pay single vendors on a cheque run Reminder: You can reproduce the s as long as you have not done another cheque run CDS.610P Reminder: All reports can be reviewed at any time CDS.600

Cheque Run A/P Batch Edit Listing AP Posted Listing Cheque Run A/P Invoice listing ACP.515 Direct Deposit Register Cheque Register.. Do we need to print all of this ???.. For those that reviewed the cheque details … what could change?

A/P Reminders Create and adjustment Invoice ACP.468 Creates an opposite invoice in the batch based on an existing invoice Copy or move an invoice that is in a batch ACP.406 Copy posted invoice into new batch Perfect for Void and then have to redo

Online Banking How to best handle online banking entries Journal Entry OR Manual Cheque? Encourage / discourage auto-payments? Is direct deposit to Vendor not a better option?

Future Vendor Notes File (comment room not adequate) that will appear in P/O Lookup, Vendor Lookup, Invoice Lookup Handle Multiple Years in Web AC - account lookup, P/O Req entry GNL.570 format - be able to select up to 3 elements (and order) and those descriptions will print on report.