1. Educational Session Presented by Joni Welling
Tweet During today’s #GPUGIOWA

2. Setting up EFT payments in A/P & A/R modules
My background
Are you using ACH today?
Are you using EFT in GP?
Walk through set-up steps
6 years, self-taught
Significantly reduced processing time from 1 hour to approximately 15 minutes. No manual payments

3. Setting up a new checkbook
Create a new checkbook.
New ID
Description
Currency ID
Cash Account
Cash in Transit Account
Cards>Financials>Checkbook

4. EFT Bank Maintenance Enter YOUR bank information
Company Name – is what the vendor will see.
Company ID Number- always starts with 1 and then your tax ID #
Service Class Code, Format Code, Priority Code all deals with the format of the first two lines of the file.

5. Click on Payables or Receivable options

6. Options for payables Accounts Payable set-up
Select where you want files to saved.
Select the file format.
Click on magnifying glass to either select or create a new format.

7. Nacha file format PPD vs. CCD
PPD – Individual Person
CCD – Company or Business
If an addenda record is needed it should be sent as a “+”

8. Create File Format Create an EFT Format ID Enter Desription
Select the appropriate Format Type
Select the format class (this will be used on the vendor card).

9. Pause for questions after auto settlement

10. Additional Edits
Each line type can be edited

11. Adding Addenda Record Select Addenda Expand Payment Detail
Change to a Data Field type
Select “PM Apply to History File”
Expand Addenda Count
Validate it is on Calculation and the type is set to Addenda Count.

12. EFT payment register report
Microsoft Dynamics GP>Tools>Setup>Posting>Post ing
Select Purchasing Series and the Origin as Computer Checks
Check the EFT Payment Register and the output you would like

13. Remittance email notification
Microsoft Dynamics GP>Tools>Setup>Company> Setup
Select how you would like the remittance to be ed and what type of file
Select Purchasing Series

14. Purchasing Email setup
Create a Vendor Remittance Message ID
Use data inserts to build your message.
Enter where you would like replies sent to.

15. Vendor card set-up Select the Address icon
Make sure you have the correct address ID then click the EFT Bank icon.
Enter the routing and transit information.
Make sure to select the correct file transfer method to correspond to the file type you created in the checkbook.

16. Vendor card set-up
Click on Internet Information
Click on Icon

17. Create batch in payables
Create a Batch ID for your check run
Select Payment Method – EFT
Select posting date
Select Checkbook ID – New EFT book

18. Process payable remittance
Select Remittance Form
Check Send Document in
Click Process
Select Post then Process one more time.

19. Generate eft file Purchasing>Transactions> Generate EFT File
Select the Checkbook ID and the Batch ID
Make sure to adjust the Settlement Date. This will be part of the NACHA file as the Effective date.

20. Create Batch in Receivables
Create Receivables batch ID
Select Checkbook ID

21. Cash receipt entry Validate the date Select EFT Enter amount
Apply payment to an invoice
Post Receivables Batches
Generate EFT File

22. Thank you Joni Welling Affiliates Management Company 515-612-7316