Creating Synergies for Success February 12, 2013

Creating Synergies for Success WRLC Partners Established in 1987 by universities in the DC-metro area to provide cost-effective library & information services – American University – The Catholic University of America – Gallaudet University – George Mason University – The George Washington University – Georgetown University – Howard University – Marymount University – The University of the District of Columbia

Creating Synergies for Success WRLC Partners 20 WRLC staff Over 550 library staff Over 110,000 students Over 9000 faculty

Creating Synergies for Success WRLC Partners Board of Directors Provosts, CIOs, CFOs Library Directors Council Steering Committee Advisory CommitteesTask ForcesInterest Groups

Creating Synergies for Success Vision & Mission Vision The Washington Research Library Consortium will be a catalyst creating synergies among the partner universities to enable the success of learning and scholarship. Mission The Washington Research Library Consortium is a collaborative partnership providing proactive and responsive, innovative, cost-effective access to shared information resources, services and expertise.

Creating Synergies for Success Strategic Priorities Creating coordinated collections Creating a robust infrastructure for discovery and access Ensuring the long-term preservation of physical and digital information resources Sharing expertise

Coordinated Collections

Discovery & Access

Creating Synergies for Success Discovery & Access Consortium Loan Service – Online requesting of books and articles via shared catalog and discovery portals – Daily delivery service FY12 CLS borrowing = 170,226 books (22%) At $67 replacement cost, $11,405,142 At $28 ILL cost, $4,766,328 Savings are greater than entire WRLC budget

Creating Synergies for Success Preservation of Resources Total capacity: 3M volumes Total volumes: 1,841,156 Total archival boxes: 41,600 Annualized cost for shelving – $12.8M in library – $1.1M at WRLC (Based on Courant & Nielsen; “On the cost of keeping a book”)

Creating Synergies for Success Preservation of Resources Digital Collections, 40 collections with 1000’s of items – Audio, books, manuscripts, newspapers, photos – Drew Pearson’s Washington Merry-Go-Round, – Silent Worker, – Treasure Chest of Fun & Fact, – Felix Grant radio interviews, Institutional Repository (IR)

Creating Synergies for Success Sharing Expertise Governance structure WRLC Newsletter GoToMeeting Directory of Expertise Educational Opportunities – Scholarly Communication – Disaster Preparedness and Response – Regular Forums

Creating Synergies for Success Shared Collections Facility Harvard model high density storage system – Located in Upper Marlboro, MD – Began operation in 1994 Climate controlled – 60 degrees, 50% humidity Two 12,000 sq. foot modules at present – Planning for a third module in progress

Creating Synergies for Success Shared Collections Facility All materials recorded in Voyager ILS Patron initiated requests via OPAC or Discovery portals Locally developed requests management system – Consortium Loan Service (CLS) 12,011 requests for materials in the SCF filled in FY12 – 43% were scanned articles (35% of all articles filled within WRLC) Daily courier service to all partner universities

Creating Synergies for Success Shared Copy Policy No print serial volume may be added if it duplicates a print serial volume already stored in the SCF. – 4,881 shared titles since implementation in March 2009 No print monograph may be added if more than two copies of the same edition are stored in the SCF. – Implementation delayed due to difficulties in confirming duplicate status for monographs (and smaller level of duplication)