1 1 TRACO Excel Upload

2 TRACO 2nd step - Excel Upload Contents 1.Security 2.Overview / Aim 3.Basic principles 4.Download existing Services/Rates 5.Handling big Reports 6.Predefined Excel Files 7.FIS2 Online Help 8.Create / Update / Delete Point Service Entries 9.Recalculation of updated Point Services 10.Create / Update / Delete Route Service Entries 11.Recalculation of updated Route Services 12.Create / Update / Delete Point Rate Entries 13.Create / Update / Delete Route Rate Entries 14.Save Excel file as XLSX document 15.Services / Rates Upload 16.FIS2 Work-List

3 1. Security TRACO 2nd step Excel Upload The Excel upload is restricted to the users responsibility, i.e. users have the same authority to create and update rates as well as K2000/K2010. E.g. the User has responsibilty for Area ‚N GP‘. Only rates starting / within ‚N GP‘ can be maintained with the Excel upload. All other rate changes will be rejected.

4 2. Overview / Aim TRACO 2nd step Excel Upload Basic functionality Route & Point Rates Change existing, non effective Rates Insert new Rates to existing Services Delete existing Rates Route & Point Services Change existing Services Insert new Services Delete existing Services Recalculation of Rates to updated Services In addition to the generation and FIS2 maintenance‚ the Excel upload can be used to maintain TRACO Services and Rates. Supported by TRACO Reports (TRCO0101/TRCO0201/TRCO0301/TRCO0401) Predefined Excel Sheets Upload via FIS2 Interface Status message via FIS2 Work-Item (Inbox)

5 3. Basic principles TRACO 2nd step Excel Upload a)Use the FIS2 application "Reporting and Printing" and create a TRACO report. b)Send the report to your account and open the xlsx-attachment. c)Change, insert or delete rates/services. d)Save excel file without changing the format (must be XLSX) on network drive H\fis2. e)On FIS2 TRACO application use the rate upload function to upload the XLSX file. f)Check your FIS2 Work List if upload was successful or not. FIS2Client PC send Report via open attachment upload a) b) c) d) e)f) generate TRACO Report *.xlsx

6 4. Download existing Services/Rates TRACO 2nd step Excel Upload Please start the TRACO report (TRCO) with the restricted parameters for the rates/services which have to be maintained. (For this example: TRCO0401 Route Service Rates) P0130 Message Generator

7 TRACO 2nd step Excel Upload Flow to P0090 Message Management

8 TRACO 2nd step Excel Upload Flow to P0090 Message Management Refresh the Msg Status until the report has been processed

9 TRACO 2nd step Excel Upload Send the Output Request to your account… …and open the ‘s attachment. Read following pages, in case of big reports that can‘t be sent by !

10 5. Handling big Reports TRACO 2nd step Excel Upload If the requested *.XLSX report exceeds the maximum filesize of ~30MB, it can‘t be sent via ! The user will be informed by the Mail Delivery System: In this case the report has to be resent to a special TRACO-Teamdrive-Folder where it can be collected via File-Explorer. This can be done copying the OutputRequest and useing „SERVER“ as Medium. See details on following pages.

11 For each region N,E,A a dedicated TRACO-Teamdrive-Folder has been installed: Big reports that are distributed via SERVER option copy the *.XLSX file in the TRACO-Teamdrive-Folder specified by the SERVERNAME. The access to the TRACO-Teamdrive-Folder is restricted to the TRACO user of the coresponding Region! The Regional TRACO-Teamdrive-Folder RegionAmericaEuropeAsia Network Path \\ww.hl.lan\ pil \Groups\TRACO \\shh20001\groups\TRACO \\ww.hl.lan\ sin \Groups\TRACO Servername (for OutputRequest) TRACORAMTRACOREUTRACORAM The subfoldername is your userid

12 To send your *.XLSX report file to your regional TRACO-Teamdrive-Folder: -you need to create an OutputRequest of type „SERVER“ -enter your -Address -and the Traco SERVERNAME valid for your Region -If you use the Servername of a different region then your FIS2-USER-Id is registered to, you will not be able to access the report file! -and Send the OutputRequest TRACORAM TRACORAS TRACOREU Configure the Output Request to send the Report to the TRACO-Teamdrive-Folder

13 x x x x Receiving the Report file After some time the user receives an confirming the OutputRequest as completed, that contains the full path to your report file. Copy [Ctr + C] Paste [Ctr + V] 1 2 Cut [Ctr + X] 3 Paste [Ctr + V] Be sure to DELETE your file after saveing it to the Fis2-Upload folder! There is max. 500MB space available for all TRACO-User of a Region! FIS2-User-ID Open & edit the Report for Upload Move the XLSX-File into the own Fis2-Upload folder

14 The predefined Excel files are also published as a template on the FIS2 Online Help. Excel Upload Files: K2000 Route Services TRACO_ROUTE_SERVICE_UPLOAD_TRCO0201.xlsx TRACO_ROUTE_RATE_UPLOAD_TRCO0401.xlsx K2010 Point Services TRACO_POINT_SERVICE_UPLOAD_TRCO0101.xlsx TRACO_POINT_RATE_UPLOAD_TRCO0301.xlsx 6. Predefined Excel Files TRACO 2nd step Excel Upload It is important to use always the latest version of Excel Upload files! Do not change the layout of any headlines of Excel Upload files!

15 7 FIS2 Online Help TRACO 2nd step Excel Upload On the FIS2 K2000/K2010 you will find the online Help for Excel Upload. This is a helpful short documentation of the Excel Upload procedure with integrated link flows. Serviceable link flow to the predefined Excel Upload sheets. Please use this link also to get always the newest version. Find the detailed TRACO Excel Upload documentation on the TRACO Teamsite. Position the cursor to the Upload File field and press function key F1. FIS2 Help will appear.

16 8 Create / Update / Delete Point Service Entries (TRCO0101) TRACO 2nd step Excel Upload  The restrictions how to maintain a complete Service will be the same like FIS2 user interface.  Every header column has a comment (red triangle) for longname and permitted values.  Please delete all unchanged rows, otherwise the upload will try to update the respective services. Grey-labeled columns are not relevant and will not be used by upload. Create: Blank ID Number + VS ‘A‘ Leave the ID Number empty. Valid State is A. Update: ID Number + VS ‘A‘ The ID Number identifies the Service. Valid State is A. Delete: ID Number + VS ‘D‘ The ID Number identifies the Service. Valid State is D.

17 9 Recalculation of updated Point Services (TRCO0101) TRACO 2nd step Excel Upload If at least one Service is relevant for recalculation, then the Recalculation Dates have to be inserted. These Dates are relevant for all rows with Recalc “Y“. A recalculation for created Services is not recommended, because no SAP past performance data are available. Recalculation (Recalc = “Y“) e.g. if you change the Generation parameters / Rate defaults, you can get a new set of rates.

18 10 Create / Update / Delete Route Service Entries (TRCO0201) TRACO 2nd step Excel Upload  The restrictions how to maintain a complete Service will be the same like FIS2 user interface.  Every header column has a comment (red triangle) for longname and permitted values.  Please delete all unchanged rows, otherwise the upload will try to update the respective services. Grey-labeled columns are not relevant and will not be used by upload. Create: Blank ID Number + VS ‘A‘ Leave the ID Number empty. Valid State is A. Update: ID Number + VS ‘A‘ The ID Number identifies the Service. Valid State is A. Delete: ID Number + VS ‘D‘ The ID Number identifies the Service. Valid State is D.

19 11 Recalculation of updated Route Services (TRCO0201) TRACO 2nd step Excel Upload If at least one Service is relevant for recalculation, then the Recalculation Dates have to be inserted. These Dates are relevant for all rows with Recalc “Y“. A recalculation for created Services doesn‘t make sense, because no SAP past performance data are available. Recalculation (Recalc = “Y“) e.g. if you change the Generation parameters / Rate defaults, you can get a new set of rates.

20 12 Create / Update / Delete Point Rate Entries (TRCO0301) TRACO 2nd step Excel Upload  Every header column has a comment (red triangle) for longname and permitted values.  The restrictions how to maintain a complete Service will be the same like FIS2 user interface.  Please delete all unchanged rows, otherwise the upload will try to update the respective rates. Create: Blank Rate No. + VS ‘R‘ 1) 2) Leave the Rate No. empty. Valid State is R. Update: Rate No. + VS ‘R‘ 3) The Rate No. identifies the Rate. Valid State is R. Delete: Rate No. + VS ‘D‘ The Rate No. identifies the Rate. Valid State is D. 1) It is mandatory to identify a new Rate by an existing Route Service and also by necessary Rate parameters. 2) Use initial default parameters for Service & Rate by using TRCO0301 and delete the Rate No. OR create a new Rate by manual insert. 3) Only a non-effective Rate is modifiable. Grey-labeled columns are not relevant and will not be used by upload.

21 13 Create / Update / Delete Route Rate Entries (TRCO0401) TRACO 2nd step Excel Upload  Every header column has a comment (red triangle) for longname and permitted values.  The restrictions how to maintain a complete Service will be the same like FIS2 user interface.  Please delete all unchanged rows, otherwise the upload will try to update the respective rates. Create: Blank Rate No. + VS ‘R‘ 1) 2) Leave the Rate No. empty. Valid State is R. Update: Rate No. + VS ‘R‘ 3) The Rate No. identifies the Rate. Valid State is R. Delete: Rate No. + VS ‘D‘ The Rate No. identifies the Rate. Valid State is D. 1) It is mandatory to identify a new Rate by an existing Route Service and also by necessary Rate parameters. 2) Use initial default parameters for Service & Rate by using TRCO0401 and delete the Rate No. OR create a new Rate by manual insert. 3) Only a non-effective Rate is modifiable. Grey-labeled columns are not relevant and will not be used by upload.

Limitations TRACO 2nd step Excel Upload - The maximum processible amount of rows is The Title sheet is required and must not be changed. - In the Detail sheet the Header rows and collumns must not be changed. - It is only allowed to change the value of the Data Cells below the Header.

23 a)On the menu, click Save. Please do not change the existing format XLSX. b)Save file name to your home directory to path H:\fis2\ 15. Save Excel file as XLSX document TRACO 2nd step Excel Upload

Services / Rates Upload TRACO 2nd step Excel Upload It is possible to upload modified, created and deleted rates/services within the same excel sheet. The excel sheet file (H:\fis2\ExcelUpload) will be selected on K2000/K2010. The Upload job (batch job) will run in background, i.e. the uploaded Services/Rates will be available with a time lag. Check your FIS2 Work List if the Upload is complete (see chapter 14). You will also be notified via . x x x)

Work List TRACO 2nd step Excel Upload The Upload job will create a Work-Item (FIS2 Work List) fot the responsible user, to inform if the upload was successful or not. Also the user will get an when the upload is finished. Finished Upload jobs. Refresh the inbox list to check if the newest Upload job is done. For any Upload error a detailed message will appear. For each error the affected rows in the Excel-file are listed below! Detailed remarks for the processed/succeeded/failed Upload will be shown. This remark occurs if the Upload was completed successful. Use the Workflow ID to find the matching Work-Item with further details on eventualy failed uploads.