1. Boeing Supply Chain Platform (BSCP) Detailed Training
Orders – View and Print
July 2017

2. Table of Contents Slide Number Training Topic 2 7 19 27 34
Explain the order process in BSCP 7
Search for orders 19
View order details and attachments 27
Print orders 34
Download order data
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3. Order Process in BSCP
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4. Business Process
Purchase Orders: Buyers publish firm orders to their Suppliers.
Purchase Order Responses: Based on published orders, Suppliers must provide responses, which are confirmations against the requests.
Purchase Order Changes: Buyers may publish changes or cancellations to previously published orders. Suppliers are also expected to respond to change orders.
Purchase Order Changes or Cancellations 3
Purchase Orders 1
Buyer
Supplier
Purchase Order Responses 2
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5. Roles of Suppliers and Buyers
Navigation path to discrete orders: Order Management  Discrete Order  Summary or Search
The menu for Buyer and Supplier appear the same, but have different actions available to them:
Only Suppliers can respond to purchase orders in BSCP (see slide 5).
Buyers create purchase orders and change orders through their backend systems, but have no ability to action orders in BSCP (see slide 6).
Buyer
Supplier
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6. Discrete Order – Example (Supplier view)
Only Suppliers can respond to purchase orders in BSCP.
Purchase orders in BSCP are located in the Discrete Orders workflow.
Each purchase order has a header section including general information about the purchase order, and line items in the bottom section, which can include multiple line items and multiple schedule lines per line item.
Header
Line Items
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7. Discrete Order – Example (Buyer view)
The view for a Buyer is similar, but there are different action buttons available.
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8. Search for Orders
Note: This section only covers how to locate orders. Taking action and responding to an order is covered in a later section.
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9. Searching for Orders - Options
There are three ways to begin a search for orders in BSCP. Depending on the way you search, the information will be presented in BSCP at the order level or the schedule line level.
This table describes the three search options, and then each one is explained in more detail.
Search Option
How It Works
Search Example
Level of data shown
Search page*
Enter search criteria
Locate order number ‘445789’
Order schedule line level
Summary page*
Enter search criteria and then go to sets of data based on their status
Locate the New orders for BDS
Order document level, or schedule line level
My Workspace page**
Go to sets of data based on their status
Locate the New order schedule lines
* Suppliers can search for discrete orders using the Search and Summary pages.
– This is the optimum method of searching.
** Using My Workspace, Suppliers can click on the status, but they cannot search by order.
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10. Using the ‘Search’ page
On the Navigation Tree, go to Order Management  Discrete Orders  Search.
Enter search criteria (use asterisks as wildcards and commas for multiple entries).
Note: Searching is not case-sensitive.
When finished, click the Search button. 1 2
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11. Using the ‘Search’ page
A list page with search results displays, each row is an order schedule line (A).
Scroll to the right for more details about the orders and schedule lines.
Click on an Order Number link to go to a page with all the details for that order. A 4 3
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12. Using the ‘Summary’ page
On the Navigation Tree, go to Order Management  Discrete Orders  Summary.
Enter search criteria (use asterisks as wildcards and commas for multiple entries).
When finished, click the Search button. 1 2
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13. ‘Summary’ Page – Header Summary Tab
The Total counts in the bottom section will update based on the search criteria.
Stay on the Header Summary tab to see the counts per order.
Click on a link in the Total column to see a list of orders with that status. 3 4
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14. ‘Summary’ Page – Header Summary Tab
From the Header Summary tab, the list page shows one row per order, and you can respond to the whole order at one time from this list page (see Respond to Orders training). 5
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15. ‘Summary’ page – Schedule/Line Summary Tab
On the Summary page, click on the Schedule/Line Summary tab.
The Total counts in the bottom are based on your search criteria, but on this tab, they represent the number of schedule lines and are shown as links per State. 6 7
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16. ‘Summary’ page – Schedule/Line Summary Tab
From the Schedule/Line Summary tab, the list page shows one row per order schedule line, and you can respond to one or more schedule lines from this list page. 8
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17. Using the ‘My Workspace’ page
It is possible to access orders based on their status only (from My Workspace). This process can be used to quickly locate all your new or updated orders. However, this search option returns results at the schedule line level, so you would need to respond at that level. To respond to the entire order at one time, use the Summary page option.
Click My Workspace on the Navigation Tree.
In the Order Summary section (A), click on the number link for a status. A 1
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18. ‘My Workspace’ – List page
Note: This process is showing information at the order schedule line level.
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19. Access an Order’s Details
From any of the List pages, click the link for the Order Number you want to view in more detail.
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20. View Order Details and Attachments
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21. View the Order Details
Use the right scroll bar to scroll up and down to view the header information.
Use the bottom scroll bar to scroll left and right to view the line detail information.
Note: This detailed view shows a lot of data, but to view ALL the data provided by Boeing, you will need to use the Full Print option. See the next section for instructions. A B
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22. Customize the Order Details Page
You can use the Configure icon to customize the header data, by removing from view any data fields you do not use, or moving fields up or down on the page.
The Configure icon at the line level allows you to hide columns from view, move them left or right, and change the sort order of the lines.
Note: See the Help file called Customize Your View of Data for instructions. A B
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23. View ‘Address’ Details
To see address information, click the icon to the right of an Address field.
A pop-up window displays. Click the Close button to close the address window. 1 2
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24. Order Attachments – Used by BDS Only
Orders in BSCP can have documents attached by a BDS Buyer (not a Supplier).
If there is a number greater than zero next to the paperclip icon, this indicates there are attachments for that order.
Attachments:
Posted at the order (header) level
Can be accessed from the Order List page or the Order Details page
Cannot be accessed independent of the order
Are not exported/downloaded with the order
Are not printed along with the order
Attachments can be updated via change orders:
If the incoming document has a different name, it is added to the list of attachments.
Once attachments are loaded, they cannot be deleted through a change order. A
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25. View Attachment from Order List Page
At the Order List page in the Attach column, click the attachment icon for the desired order or line item.
The attachment icon on the Order List page represents documents attached at the Order level, even if the rows on the list page represent order schedule lines. 1
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26. View Attachment from Order Details Page
On the Discrete Order Details page, click the attachment icon in the header section of the order.
The number in parenthesis (#) shows the number of attached files for that order. 1
At the Tab page in the File Name column, click the attachment hyperlink to view the attachment.
Depending on your browser, you are given the option to Open or Save. 2
Note: If there are multiple attachments, the Upload Date (A) is useful for finding the latest attachment.
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27. Print Orders
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28. Print an Order Within the detailed view of an Order document:
Full Print: includes all order data sent to BSCP from the Buyer, and also shows changes made to the order.
Summary Print: includes basic information needed to process the order (i.e. part numbers, quantities, dates, addresses etc.).
Note: Printing orders is also covered in the General Navigation training. A B
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29. Summary Print - Example
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30. Print All Lines with ‘Summary Print’
Order schedule lines not currently displayed on the screen, will not display on the printed version.
To print all the order’s lines in the Summary Print, use the filter drop down list on the right.
Select All (#) from the drop down list.
Click the Filter button.
Click Summary Print. 3 1 2
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31. Print Multiple Orders at Once
You can print multiple orders at one time in BSCP (Full Print version only):
Go to Order Management  Discrete Order  Print Orders.
Enter search criteria, such as Order Date or state of New.
Click Search. The order list page appears.
Select the orders to be printed.
Click Full Print.
(continued next slide). 1 2 3 4
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32. Print Multiple Orders at Once
In the Job List pop-up window, the screen will refresh once the Status is Completed (A).
Click on the File Name link.
Depending on your browser, select to Open or Save the file. 5 A
Note: You can also pick up the print file at any time from the Inbox Status on the Navigation Tree.
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33. Print Issue: ‘Please Wait Screen’
Users with certain browser versions may see a Please Wait… screen when printing. If the screen appears and does not close automatically after seconds, manually close the screen. The Open/Save pop-up window is behind the Please wait… screen.
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34. Download Order Data
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35. Download Order Data
The Download feature in BSCP allows you to download data in an Excel or CSV format, and to configure the data before you download it.
Use Order Summary, Order Search or My Workspace to locate the orders, or order schedule lines you want to download.
Note: Downloading is also covered in the General Navigation training.
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36. Download Order Data
From the Discrete Order List page, click the download button. This will download all the orders listed across multiple pages. A
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37. Download Options
Discrete Order UI Export: creates an Excel format version of the data
Discrete Order UI CSV Export: creates a CSV format version of the data
Configure icon: click this icon to create a custom layout of the data for downloading (which columns to include and in what order)
To use an existing download template, select it from the dropdown list and then click Next. C A B D
IMPORTANT: If you cannot get to the next step from here (to an Open or Save pop-up), there may be a known issue for your browser version and pop-up blocker settings. Try one of these two workarounds:
Hold down the Ctrl key while you click Next on this screen.
Or, use the workflow for Upload/Download  Downloads  Order Management  Discrete Order.
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38. Configure Format of Downloaded File
Select fields in the Download Fields column that do not need to be downloaded, and then use the left arrow to move them to the Available Fields column (the double arrow moves all of the fields).
Select fields in the Download Fields column, and use the up and down arrows to change the layout of the download (top to bottom of list here is left to right on download). B A
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39. Configure Format of Downloaded File
When finished with steps A and B, set up the Sort Order column using arrows again.
Enter a name for the new template, and then click Save As.
To edit an existing file, select the name at the top , make edits, and click Update. E D C E
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40. Example of Downloaded Order Data
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41. End – View and Print Orders
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