International Student Registration Hall County Schools

Documents Needed Picture ID of the person registering student Proof of Address  One of the following RECENT receipts: Rent/Mortgage Electricity Water Gas

Alternative Proof of Address Parent should complete Verification of Residence Form if their name does not appear on a receipt and, get the form notarized. Attach one of the previously listed receipts to the notarized form.

Documents Needed (Continued) Birth Certificate or Passport Immunization records on Georgia form 3231 Eye, ear, and dental screening on Georgia form 3300 Withdrawal Form or Transcript from previous school Social security card or Waiver

Make copies of all documents (except for the withdrawal form and the notarized letter), returning the originals to the parents.

Student Registration Form HOME LANGUAGE SURVEY (on Student Registration Form) Consists of three questions: 1 - What was the first language learned? 2 - What is the language spoken most often? 3 - What is the language spoken at home? VERY IMPORTANT!!!

IDENTIFYING PHLOTE STUDENTS (Primary Home Language Other Than English) Federal regulations state that any students whose answer is a language other than English, to ANY of the three Home Language Survey questions on the Student Registration Form is considered a PHLOTE student. PHLOTE students must be referred for language proficiency assessment.

Informal Student Assessments As soon as the student is identified as PHLOTE by the Home Language Survey, and is a student arriving from a foreign country, student should be given the Informal Math and Writing assessments while parents complete registration forms. A quite place should be designated for these student assessments. Students transferring within the U. S., or Kindergarteners do not need to take this assessment.)

International Student Profile Form This form should be completed only for students entering the U.S. from a foreign country. Students transferring within the U. S., or Kindergarteners do not need to complete this form. The International Student Profile Form: Provides educational history, interrupted schooling or gaps. Languages of instruction. Identifies special interests and talents. Student behavioral or learning problems in previous schools.

Explanation to Parents If student is identified as PHLOTE, registrar explains to parents that a language assessment will be administered, and that the teacher will send notification informing parents if the student is eligible for ESOL services or not. (Show the parent a copy of the notification form so that they know what to expect.) Upon receipt of the form, parents will need to sign and return the form to the teacher.

Important Points to Remember Front office must refer PHLOTE students to ESOL teacher for testing immediately! Language Assessment must be administered within 10 days of enrollment.

TRANSFER STUDENTS WITHIN GEORGIA If a student is transferring from another Georgia district, school should contact the former school district to obtain ACCESS or recent W-APT scores so that the W-APT will not be administered unnecessarily. Note: A list of Georgia school system contacts is provided to help schools obtain scores for transferring ELLS.

Determining Eligibility for Language Assistance ESOL teacher or designated staff administers W-APT to determine eligibility. List all students assessed on the PHLOTE Eligibility Assessment Report.

Not Eligible Students If test score determine that a PHLOTE student is NOT ELIGIBLE: 1. Teacher completes the Notification of English Language Assistance Program Placement Form and sends the form to parents. Keep a copy in permanent record. 2. ESOL Teacher completes the Data Entry-ESOL Assessment/Status Roster and forwards the roster to the Student Information System (SIS) administrator on a weekly basis. SIS administrator forwards the information to the Data Entry Clerk for entry in the Student Information System. 3. ESOL Teacher completes blue ESOL Not Eligible Form and places it in the permanent record folder. 4. W-APT tests of non-eligible students should be maintained for one year.

Eligible Students If test score determines that a PHLOTE student IS ELIGIBLE: 1. Teacher completes the Notification of English Language Assistance Program Placement Form and sends the form to parents for their signature stating acceptance or waiver of language assistance services. 2. ESOL Teacher completes the Data Entry-ESOL Assessment/Status Roster and forwards the roster to the Student Information System (SIS) administrator on a weekly basis. SIS administrator forwards the information to the Data Entry Clerk for entry in the Student Information System. 3. ESOL Teacher starts an ESOL Student Portfolio (Blue Folder) for each student. 3. On permanent record “Blue” must be coded to indicate student is ESOL eligible.

Migrant Parent Survey Form Also known as “the green form”. TThis quick survey determines if the enrolling student may qualify for additional educational, and/or supportive services provided through the Migrant program. TThis form is for all students (not just PHLOTES).

Other Forms: Student Record Release Form. Student Health Information Form. Lunch Form: One per family.

Withdrawal Forms Front office must assure that Withdrawal Forms are sent to ESOL teachers for completion of ESOL section: So that students can be placed appropriately at new school. ACCESS/W-APT information is crucial. ESOL teacher immediately places ESOL Student Portfolio in permanent record to send by courier to new school within our district. In case the students are moving out of district, the record will be housed at the school, and copies will be made to forward accordingly.

A+ Customer Service Are we consistently scoring high grades? Are we consistently scoring high grades? 1- Acknowledge when someone arrives, even when you are on the phone. 2- Eye contact : Maintaining good eye contact shows respect and interest in what people have to say. Maintaining good eye contact shows respect and interest in what people have to say. 3- Active listening: demonstrates support as well as it helps you identify their needs.

SMILE! It is a part of a universal body language that does not need any extra interpretation! There are hundreds of languages in the world but a smile speaks them all!