Italy: OA repositories, mandates and author’s rights management. Does it really work? Paola Gargiulo CASPUR

Guidelines and Recommendations CRUI- Library Committee – Open Access Working Group ( ) Guidelines to deposit doctoral dissertations in IR and guidelines on copyright issue (2007)  mandatory policy established by a growing number of institutions  harvesting done by National library in Florence and Rome

Open Access Wiki – Italy- Dissertation theses

Mandatory policies

Guidelines and Recommendations CRUI- Library Committee – Open Access Working Group ( )  Guidelines to implement IR (2009)  Guidelines to create OA journals (2009)  Raccomendations on integrating IR with Research Assessment Activities (2009)  Guidelines to deposit OA teaching material (to be released)

Populating IR  Mandatory policies for doctoral dissertations  In close connection with administrative activities – no duplication of work for doctoral students  Integration of IR with Research Assessment Exercise and Research output evaluation  The same OA archive : institutional archive and research information system  Development of additional tools and services to meet researchers’ needs

Technological Infrastructure  National platform to search and discover Italian IR – PLEIADI (launched in 2004) a joint initiative of CASPUR and CILEA  CILEA : SURplus, a suite of software modules to collect and organize data on research activities and output at institutions. SURplus is interoperable with legacy systems: a business intelligence application gathers data from different modules, turns them into organized information (e.g. connecting publications to research groups and structures, connecting research projects to budgets), provides reports, metrics, statistics and predictive analysis tools. One main component of this architecture is the institutional repository for research outputs, where open access to publications is supported by the technical infrastructure.

ER licenses and IR  Elsevier and Springer licences include a clause allowing to save and deposit in perpetuity in the IR parts of the licensed material (post-print/ revised final manuscript version of the article after the peer-reviewing process) written by the academic /research staff as long as DOI and link to publisher’s website is provided.  It helps populating IR  It works much better where OA librarians are involved  Problems with obtaining the final version after the peer- reviewing process  Efforts to have the same clause in other contracts

Author’s rights management  Creative Commons licences are in use  No license to publish has been put in place  Author Addendum starts to be taken up by some researchers  A position from the university is required on this issue  OA Librarians involved in making researchers more aware of copyright transfer issues

45 repositories [source RoaR] Istitutional = 85% Discipline based= 15% 48 repositories [source OpenDOAR] 3 are on test status

Conclusions   Number of repositories and content are increasing in Italy  Implement mandatory policy seems difficult to pursue, integrating IR and Research Assessment is more successful  More awareness on copyright issue and advocacy on OA is requested  More work is required on defining policies on submissions, content,, metadata ri-use and data ri-use