1. OPEN UNIVERSITY : UNIVERSITY LIBRARY AND THE SHIFTING IN SCHOLARLY COMMUNICATION PARADIGM Lenka Nemeckova * Czech Technical University in Prague, Central Library * Institute of Information Studies and Librarianship, Faculty of Arts, Charles University in Prague

2. What do we want? University Quality and Relevance Openness Efficient processes and financing Library Institutional repository 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 2/21

3. BUILDING THE INSTITUTIONAL REPOSITORY AT THE CTU (2007 - ???) 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 3/21

4. Phase 0 (2007-2008-??) SW implementation, ETDs archiving project What has been done? DSpace SW implementation Metadata structure implementation (ETDs) Interconnection of DSpace and university IS Data and full text export application Data upload workflow PDF/A convertor Internal ETDs archiving and access policy was prepared What was NOT managed? Internal policy approval by the university management 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 4/21

5. Phase 1a (2010-2012) Publication outputs project - Theoretical background (1/3) Author rights analysis Act on Universities and on the changes and amendments of other related Acts (the Act on Universities) Act on Author Proprietary Rights Key issues: Employees’ works Publications sponsored by grants Copyright agreements with publishers 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 5/21

6. Phase 1a (2010-2012) Publication outputs project - Theoretical background (2/3) Workflow analysis Do not change current practice Use the workflow created for ETDs Metadata analysis and specification Extensions of the IS component Full text input Information on full text availability Link to full text Automated data export into the repository 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 6/21

7. Phase 1a (2010-2012) Publication outputs project - Theoretical background (3/3) Promote OA/self-archiving among university management and faculty members OA website OA in FP7 projects OA Week Goal: Promote the importance of OA and IRs Sign the Berlin Declaration 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 7/21

8. Phase 1b (2010-2012) Publication outputs project – Initial analyzes Publication output analyzes regarding self-archiving Years 2005-2009 Complete data from the IS (journals, articles) 1400 journals / 11 309 articles Publishers’ policies identified by Sherpa/RoMEO Publishers’ policies analysis Most frequent publishers By Sherpa/RoMEO + publishers’ websites 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 8/21

9. Publication output analysis 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 9/21

10. Publication output analysis results 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 10/21

11. Analysis by publisher Publisher No. of articles (2005-2009) Elsevier B.V.1751 Springer941 American Physical Society672 Wiley Blackwell398 IEEE287 IOP211 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 11/21

12. Publishers’ policies ResourcePublisher SHERPA/ RoMEO Individual self-archiving Repository archiving IEEE/IET Electronic Library (IEL) IEEEgreen preprint, postprint *until 2010 publishers PDF postprint * until 2010 publishers PDF IETgreen preprint, postprint * until 2010 publishers PDF postprint * until 2010 publishers PDF Science DirectElseviergreenpreprint, postprint preprint, postprint upon special agreement SpringerLinkSpringergreenpreprint, postprint Kluwergreenpreprint, postprint Wiley Online Library Wiley-Blackwellyellow preprint, postprint with time embargo according to the journal title, resp. upon agreement with the publisher preprint, postprint with time embargo according to the journal title, resp. upon agreement with the publisher ACM Digital LibraryACMgreenpreprint, postprint preprint; postprint with the agreement of ACM IoP ScienceInstitute of Physicsgreenpreprint, postprint preprint; postprint with 12 months embargo PROLAAPS - American Physical Society greenpreprint, postprint, publishers PDF preprint, postprint 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 12/21

13. OPENNESS OF THE UNIVERSITY 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 13/21

14. Going open Negotiation with the university management Slow and long-term process Pressures from: Librarians Researchers (some) International trends to be open International university rankings methodology 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 14/21

15. Going open Goals Transparent communication of education and research results Internal External Cooperation of individual departments in horizontal level Increase of interdisciplinary cooperation Increase of effectiveness and efficiency of organizational processes => effectiveness in financing of departments Growth of the university reputation Rise in international university rankings 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 15/21

16. Going open Steps taken Institutional Development Program (2012): “Qualification works and dissertations online – a space for knowledge sharing” „Creating open access educational modules for students and faculty members of the CTU“ „Open faculty“ „online space for presenting individual disciplines and classes, sharing lecture notes, PPT slides, and further materials “ “Building the digital library of the CTU – the institutional repository” 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 16/21

17. The Library Mandate Coordinating activities related to IR The use of DSpace SW platform for further projects at university level “Qualification works and dissertations online – a space for knowledge sharing” (2012) Coordination of project Brings significant publications of academic degree candidates to the IR 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 17/21

18. Current activities Pilot publisher: IEEE Pilot authors: IEEE members Full text input Identifying IEEE’s self-archiving policy (change in 2010) Obtaining authors’ agreements Manual input Full text archiving pitfalls Negotiation with publishers (systematic self-archiving) Right full text versions Educating faculty members in OA / self-archiving 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 18/21

19. Future progress 2012: Interconnection of IS and DSpace (Handle) Interconnection with BASE search engine 2013: New IS component – new interface, functions Information about full text availability Interconnection with Sherpa/RoMEO Interconnection with DOAJ Self-archiving methodology, internal self-archiving policy formulation 2014 and on: Interconnection with international infrastructure 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 19/21

20. Why „Shift in Scholarly Communication Paradigm“? New aspects in the traditional communication process New ways of: Communicating research results Sharing research results Promoting research results Retrieving research results Addressing prospective students & researchers 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 20/21

21. ANY QUESTIONS OR COMMENTS? THANK YOU FOR YOUR ATTENTION. Lenka.nemeckova@uk.cvut.cz 28.6.2012 LIBER 2012, 41st Annual Conference, 27 - 30 June 2012, Tartu, Estonia 21/21