Discovering Computers 2008 Chapter 3 Application Software

Chapter 3 Objectives Identify the categories of application software Explain ways software is distributed Explain how to work with application software Identify the key features of widely used business programs Identify the key features of widely used graphics and multimedia programs Identify the key features of widely used home, personal, and educational programs Identify the types of application software used in communications Discuss the advantages of using Web-based software Describe the learning aids available for application software Next Describe the function of several utility programs

Application Software What is application software?  Programs designed to make users more productive and/or assist them with personal tasks p. 134 Fig. 3-1 Next Purpose: 1.Make business activities more efficient 2.Assist with graphics and multimedia projects 3.Support home personal and educational tasks 4.Facilitate communications

Application Software

How is software distributed? p  Packaged software, mass-produced, for many users, not one user or one company. Word processing and spreadsheet  Custom software, performs functions specific to a business or industry, GoSolar system of GSU  Web-based software, hosted by a Web site, , online game programs  Open source software, provided for use, modification, and redistribution, UNIX, Linux: OS operating system software Next

Application Software  Shareware, copyrighted software that is distributed free for trial period  Freeware, copyrighted software provided at no cost, programmers cannot incorporate freeware to applications to sell. MSN messenger  Public-domain software, freeware with no copyright restrictions, some personal software,exampleexample

Application Software What is system software? p. 135 Fig. 3-2 Next  Serves as the interface between the user, the application software, and the computer’s hardware  To use application software, you must have system software as the platform

Application Software Desktop: on-screen work area that has GUI Button:graphical element that you activate to cause a specific action to take place Pointer: a small symbol on the screen that moves as you moves the mouse Click: moving the pointer, then press and release a button on the mouse(often left) Command: an instruction that causes a program to perform a specific action Menu: a list of commands from which you make selections

Application Software How do you start an application? p Fig. 3-3  From the desktop, click the Start button, point to All Programs, and click the name of the application  The program’s instructions load into memory Next

Application Software What is a window? p Fig. 3-3  A rectangular area of the screen that displays data and information Title bar: top of a window, a horizontal space that contain the window’s name, always include minimize, maximize, and close buttons on the right-hand corner File: a named collection of stored data, instructions, or information. Filename: a unique combination of letters of the alphabet, numbers, and other characters to identify a file *title bar usually display * In Windows, a fine name have up to 255 characters including spaces, cannot contain 9 characters:\ /:*?”| Next

Application Software

What is a dialog box? p Fig. 3-3 Next  A window that provides information, presents available options, or requests a response WYSIWYG: what you see is what you get

Business Software What is business software? p. 138 Fig. 3-4 Next  Application software that assists people in becoming more effective and efficient

Business Software A survey several yeas ago: Word processing and spreadsheet(100%) Communications, electronic mail, database, and presentation graphics(95%) Desktop publishing(85%) Project management(70%) Personal information management(50%)

Business Software What is word processing software? p. 138 – 139 Fig. 3-5  Allows users to create and manipulate text and graphics  Clip art is a collection of graphics that you can insert in documents  (insert->picture->clip art) Next Click to view Web Link, click Chapter 3, Click Web Link from left navigation, then click Word Processing Software below Chapter 3

Business Software Margins:the portion of the page outside the main body of text, including the top, the bottom, and both sides of the paper(File->Page Setup)

Business Software Wordwrap: type text that extends beyond the right page margin, the software automatically positons text at the beginning of the next line without ENTER key Scrolling: the process of moving different portions of the document on the screen into view

Business Software Search: allow you to locate all occurrences of a certain character, word or phrase. Place: allow you to substitute existing characters or words with new one(use together with search)

Business Software Spelling checker: reviews the spelling of individual words, sections of a document, or the entire document.

Business Software Header and footer: the text that appears at the top of each page; the text that appears at the bottom of each page (page number, company names, report titles, and dates)

Business Software What are popular word processing features? p. 140 Fig. 3-6 AutoFormatAutoFormatAutoCorrectAutoCorrectCollaborationCollaboration ColumnsColumnsMacrosMacros Ink Input Grammar Checker Mail Merge ResearchResearch Reading Layout Smart Tags ThesaurusThesaurusTemplatesTemplatesTablesTables Next Voice Recognition Tracking Changes Web Page Development

Business Software With Word, users create, edit, format, save, and print documents. Create:when you create a document that doesn’t exist and then you can input elements Edit: make changes to existing documents:insert, delete, cut, copy(Ctrl+C), and paste(Ctrl+V) Clipboard: a temporary storage location cut and copy: document->clipboard paste: clipboard->document Format: change document’s appearance Save: keep it for future to storage Print: places the contents to the paper or some other medium

Business Software What is a font? p. 141 Fig. 3-7 Next  A name assigned to a specific design of characters two basic types: serif, with short decorative lines at the upper and lower ends(Times New Roman);san serif(Arial)  Font size indicates the size of the characters in a particular font in points (a single point is about 1/72 of an inch in height)  Font style adds emphasis to a font such as bold, italic, and underline

= SUM (C12:Y12) Business Software p = A1+B2 (*C12)= D1+E2 (*F12) What is spreadsheet software? Next  Organizes data in rows and columns  Performs calculations and recalculates when data changes

Business Software Worksheet: rows and columns collectively are called a worksheet Basic feature: create, edit, and format worksheets Other features: macros, check spelling, change fonts and fonts sizes, add colors, track changes, insert audio and video clips, provide research capabilities, recognize handwritten text and drawings, and create web pages from existing spreadsheet documents

Business Software How is a spreadsheet organized? p Fig. 3-8 Next  Columns identified by letters  Rows identified by numbers  A cell is the intersection of a column and row (labels, values, and formulas)

Business Software What is a function? p. 143 Fig. 3-9 Next  A predefined formula that performs common calculations =B10+B11+B12+B13+B14 =SUM(B10:B14) Recalculation: when entering a new value to change data in a cell, any value affected by the change is updated automatically

Business Software What is charting? p. 144 Fig Next  Allows you to display spreadsheet data in graphical form Click to view Web Link, click Chapter 3, Click Web Link from left navigation, then click Spreadsheet Software below Chapter 3