1. 4 APPLICATION SOFTWARE Chapter
Chapter 4 SAK3002 – Information Technology and Its Application

2. Objectives of this chapter:
You can…
Identify the types of application software
Explain how to work with application software
Explain ways software is distributed
Chapter 4 SAK3002 – Information Technology and Its Application

3. Overview This chapter covers Introduction Word Processing Software
GO!
Overview
This chapter covers
Introduction
Word Processing Software
Spreadsheet Software
Presentation Software
Database Software
Graphics and multimedia software
Other software
Chapter 4 SAK3002 – Information Technology and Its Application

4. 4.1 Introduction
Chapter 4 SAK3002 – Information Technology and Its Application

5. Introduction What is application software?
Programs designed to make users more productive and/or assist them with personal tasks
Chapter 4 SAK3002 – Information Technology and Its Application

6. Introduction (cont’d)
How do you start an application?
From the desktop, click the Start button, point to All Programs, and click the name of the application
The program’s instructions load into memory
Application
Start button
All Programs
Chapter 4 SAK3002 – Information Technology and Its Application

7. Introduction (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application

8. Introduction (cont’d)
How is software distributed?
Packaged software, mass-produced
Custom software, performs functions specific to a business or industry
Open source software, provided for use, modification, and redistribution
Shareware, copyrighted software that is distributed free for trial period
Freeware, copyrighted software provided at no cost
Public-domain software, freeware with no copyright restrictions
Pirated Software, software obtained illegally
Chapter 4 SAK3002 – Information Technology and Its Application

9. Introduction (cont’d)
Common Features of Software
User interface - the user-controllable display screen that allows you to communicate, or interact, with the computer
A User can interact with the display screen using a keyboard or a mouse
The GUI
Graphical user interface (GUI) - allows users to use a mouse or keyboard strokes to select icons and commands from menus
The three features of GUI are desktop, icons, and menus
Chapter 4 SAK3002 – Information Technology and Its Application

10. Introduction (cont’d)
Window
A rectangular area of the screen that displays a program, data, and/or information
Menu Bar
Chapter 4 SAK3002 – Information Technology and Its Application

11. Introduction (cont’d)
Dialog box
A window that provides information, presents available options, or requests a response
Chapter 4 SAK3002 – Information Technology and Its Application

12. Introduction (cont’d)
The Help Command
Help command - a command generating a table of contents, an index, and a search feature that can help you locate answers
Chapter 4 SAK3002 – Information Technology and Its Application

13. Introduction (cont’d)
Software Suite
Individual applications share a common program code
Popular office suites offer a word processor, spreadsheet, database, presentation, and other programs
Microsoft Office
WordPerfect Office 12
Lotus SmartSuite
Word processing
Microsoft Word
WordPerfect
Word Pro
Spreadsheet
Microsoft Excel
Quattro Pro
Lotus 1-2-3
Database
Microsoft Access
Paradox
Lotus Approach
Presentation Graphics
Microsoft PowerPoint
Corel Presentations
Freelance Graphics
Personal information managers
Microsoft Outlook
Corel Central
Lotus Organizer
Chapter 4 SAK3002 – Information Technology and Its Application

14. 4.2 Word Processing Software
Chapter 4 SAK3002 – Information Technology and Its Application

15. Word Processing What is word processing software?
Allows users to create and manipulate text and graphics
This process includes editing, deleting
and printing the text and multimedia resources
Clip art is a collection of graphics that you can insert in documents
Chapter 4 SAK3002 – Information Technology and Its Application

16. Word Processing (cont’d)
AutoCorrect
AutoFormat
Collaboration
Columns
Grammar Checker
Ink Input
Macros
Popular word processing features
Mail Merge
Reading Layout
Research
Smart Tags
Tables
Templates
Thesaurus
Tracking Changes
Voice Recognition
Web Page Development
Chapter 4 SAK3002 – Information Technology and Its Application

17. 4.3 Spreadsheet Software
Chapter 4 SAK3002 – Information Technology and Its Application

18. Spreadsheet software What is spreadsheet software?
Organizes data in rows and columns
Performs calculations and recalculates when data changes
= A1+B2 (*C12)
= D1+E2 (*F12)
= SUM (C12:Y12)
Chapter 4 SAK3002 – Information Technology and Its Application

19. Spreadsheet software (cont’d)
How is spreadsheet organized?
Columns identified by letters
Rows identified by numbers
A cell is the intersection of a column and row
Chapter 4 SAK3002 – Information Technology and Its Application

20. Spreadsheet
Function
A predefined formula that performs common calculations
=B10+B11+B12+B13+B14
=SUM(B10:B14)
Chapter 4 SAK3002 – Information Technology and Its Application

21. Spreadsheet software (cont’d)
Charting
Allows you to display
spreadsheet data in
graphical form
Chapter 4 SAK3002 – Information Technology and Its Application

22. Spreadsheet software (cont’d)
There are 4 types of charts:
Column Chart
Used to show changes in time and widely known as the time series
Bar Chart
Not suitable for time-based data. Best used for comparison purposes
Line Chart
Suitable for time series data
Pie Chart
Widely used to show percentages
Chapter 4 SAK3002 – Information Technology and Its Application

23. Chapter 4 SAK3002 – Information Technology and Its Application

24. 4.4 Presentation Software
Chapter 4 SAK3002 – Information Technology and Its Application

25. Presentation software
Presentation graphics software
Used to create visual aids for presentations
A presentation is sometimes called a slide show
Example: Microsoft PowerPoint
Chapter 4 SAK3002 – Information Technology and Its Application

26. Presentation software (cont’d)
Presentation-graphics programs offer templates to help organize presentations
Templates are of two types:
Design templates - offer formats, layouts, background patterns, and color schemes that can apply to general forms of content material
Content templates - offer formats for specific subjects
Chapter 4 SAK3002 – Information Technology and Its Application

27. Presentation software (cont’d)
Graphical presentation program allow users to view the presentation in variety of forms:
Slide view
View the slides one by one – users may add or edit slide
Outline view
Display all text only
Slide sorter view
Display graphical images of each slides and allow users to change the position of the slides
Notes view
Allow speaker notes to be added at each slide
Master
All presentation software must have the basic components of the slide
Chapter 4 SAK3002 – Information Technology and Its Application

28. 4.5 Database Software
Chapter 4 SAK3002 – Information Technology and Its Application

29. Database Software Allows you to create and manage data
Add, change, delete, sort, and retrieve data
Chapter 4 SAK3002 – Information Technology and Its Application

30. Database Software (cont’d)
Essential to manage a large amount of data, for easy, direct access, to avoid data redundancy and to save time. Examples are: Lotus Notes, Dbase, Microsoft Access and Paradox
Database - a collection of interrelated files
Database software - a program that sets up and controls the structure of a database and access to the data
Chapter 4 SAK3002 – Information Technology and Its Application

31. Database Software (cont’d)
Types of database software:
Dekstop Database
For individual use
Usage is limited to 5 to 10 users at a time
The database functionality is limited as compare to a network databse
The data security system is limited especially in locking the database
Examples of databases are Microsoft Access, and Microsoft Visual FoxPro
Network Database
For both individual and corporate use
Support bigger number of users that is exceeding 100 users depending on the database brand
Moreo funtionalities provided
Information access and retrieval is faster
Higher security system
Examples are Oracle, Microsoft SQL Server, and Dbase
Chapter 4 SAK3002 – Information Technology and Its Application

32. Database Software (cont’d)
Benefits of databases:
Avoid data redundancy
Data integration
Data security
Data independence
Data maintenance
Chapter 4 SAK3002 – Information Technology and Its Application

33. Database Software (cont’d)
The parts of a database
A table contains records
A record is a row in a table that contains information about a given person, product, object, or event
A field is a column in a table that contains a specific category of data within a record
Chapter 4 SAK3002 – Information Technology and Its Application

34. Database Software (cont’d)
How a relational database is organized:
Tables of rows and columns
Row (record) - example: a person’s address
Column (field) - example: the person’s last name
Chapter 4 SAK3002 – Information Technology and Its Application

35. Database Software (cont’d)
How various records can be linked:
Key field - a field that is used to sort data
Primary key - holds a unique value for each record
Foreign key - used to cross-reference data among relational tables
Chapter 4 SAK3002 – Information Technology and Its Application

36. 4.7 Graphics and Multimedia Software
Chapter 4 SAK3002 – Information Technology and Its Application

37. Graphics and Multimedia Software
What is graphics and Multimedia Software?
Software that used to manipulate images, audio and video.
Chapter 4 SAK3002 – Information Technology and Its Application

38. Graphics and Multimedia Software
Paint/image editing software
Used to create and modify graphical images
Sometimes called illustration software
Example:
Microsoft Paint
Corel’s Paint Shop Pro
Chapter 4 SAK3002 – Information Technology and Its Application

39. Graphics and Multimedia Software
Professional photo editing software
Allows users to customize digital photographs
Save images in a variety of file formats
Example: Adobe Photoshop, Adobe Ilustrator
Chapter 4 SAK3002 – Information Technology and Its Application

40. Graphics and Multimedia Software
Video and audio editing software
Video editing software allows you to modify a segment of a video, called a clip
Audio editing software allows you to modify audio clips
Example: Adobe Premier, Cakewalk Sonar, Cubase etc
Chapter 4 SAK3002 – Information Technology and Its Application

41. Graphics and Multimedia Software
Multimedia authoring software
Allows you to combine text, graphics, audio, video, and animation in an interactive application
Example
Macromedia Flash
Macromedia Director
Chapter 4 SAK3002 – Information Technology and Its Application

42. 4.7 Some other Software
Chapter 4 SAK3002 – Information Technology and Its Application

43. Other Software (cont’d)
Note taking software
Enables users to enter typed text, handwritten comments, drawings, or sketches anywhere on the page
Notes are organized like a notebook
Chapter 4 SAK3002 – Information Technology and Its Application

44. Other Software (cont’d)
Project management software
Allows you to plan, schedule,
track, and analyze the events,
resources, and costs of a
project
Chapter 4 SAK3002 – Information Technology and Its Application

45. Other Software (cont’d)
Accounting software
Helps companies record and
report their financial transactions
Chapter 4 SAK3002 – Information Technology and Its Application

46. Other Software (cont’d)
Web page authoring software
Helps users of all skill levels to create Web pages
Some application software programs include Web page authoring programs
video
graphical images
organize
manage
maintain
Web pages and/or Web sites
audio
animation
Chapter 4 SAK3002 – Information Technology and Its Application

47. End of Chapter 4
Chapter 4 SAK3002 – Information Technology and Its Application