Purchasing

Handbook References Chapter 4: Reporting – Purchasing 2

Allowable Purchases Comprehensive list is not possible Reasonable and necessary Support FNP lesson objectives Food is allowed for demonstrations and tastings 3

Unallowable Purchases Refreshments, coffee, tea Meals Food to give away Decorations, party items Cake, candy, gum, carbonated drinks, punch Ribbons, banners, trophies, plaques, pins Candles, notions, craft items 4

Purchasing Procedures Store Charge Account MyUFMarket Office Depot Copy & Print Office Depot Incentives Purchase Request Form 5

Store Charge Account County procedures Tax Exempt Form Complete a Receipt Form Submit Receipt Form to – Use correct subject lines RECEIPT FORM > 6

My UF Market County Procedures Office Depot and Gov Connect Log in to MyUFl Name cart correctly: – FNP, County, Person Ordering, Date Assign cart to Office Assistant 7

Office Depot Incentives County Procedures Large copy order Order from Usernames can be found on Staff Resources website When finished ordering, receipt to 8

Office Depot Incentives County Procedures Incentives and Folders Order from Usernames can be found on Staff Resources website When finished ordering, receipt to 9

Purchase Request Form County procedures Place orders a minimum of one month before you need them Can choose to purchase out of pocket for reimbursement to – Subject: PURCHASE REQUEST 10

Packing Slip Required for items that are shipped to you – Not required for Store Charge Accounts or Reimbursement Requests Inspect goods If all ok, sign packing slip and to State Office – Subject line: Packing Slip > – If no packing slip, complete NO PACKING SLIP RECEIPT OF GOODS FORM 11

Packing Slip If items damaged, State Office – Name of company – Description of what is missing or damaged – Add as much information as possible 12

Emergency Purchases Purchased out of pocket without prior approval If not allowable, will not be reimbursed Small quantities of perishables or copies are OK Office supplies are not an emergency Complete the Receipt Form 13

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