Microsoft Excel 2003 Illustrated Complete Getting Started with Excel 2003

Objectives Define spreadsheet software Start Excel 2003 View the Excel window Open and save a workbook Enter labels and values

Objectives Name and move a sheet Preview and print a worksheet Get Help Close a workbook and exit Excel

Defining Spreadsheet Software Microsoft Excel is an electronic spreadsheet program An electronic spreadsheet program allows you to perform numeric calculations The spreadsheet is called a worksheet Individual worksheets are stored in a workbook which is the Excel file By default, a new workbook contains three worksheets

Defining Spreadsheet Software (cont.) Advantages of using Excel Enter data quickly Recalculate data easily Perform what-if analysis Change the appearance of data Create charts Create new worksheets from existing ones

Common Business Uses of Spreadsheet Software Advantages of using Excel Maintain values – Calculate numbers Create Charts Create Reports to Summarize Data Organize Data – Sort in Ascending/Descending Order Analyze Data – Pivot Tables & AutoFilters Create What-If scenarios

Defining Spreadsheet Software (cont.) Sample worksheet with chart

Starting Excel 2003 Use the Start button on the taskbar to open Excel Excel program icon Start button

Viewing the Excel Window The worksheet window The worksheet window contains the columns and rows of the worksheet A worksheet has 256 columns and 65,535 rows The intersection of a row and a column is called a cell Cells contain data (text, numbers, formulas, or a combination of the three) Each cell has its own unique location called a cell address A cell address is identified by its coordinates (A1)

Viewing the Excel Window Toolbars Task pane list arrow Active cell Cell pointer Task pane Excel window Formula bar Sheet tabs

Opening and Saving a Workbook Create a new worksheet from an existing one Use the Save As command to create a copy of a file with a new name Current drive or folder New filename

Opening and Saving a Workbook (cont.) Creating a new workbook Click the New button on the Standard toolbar to create a new workbook Opening a workbook using a template A template is a predesigned workbook Workbook templates include balance sheets, expense statements, loan amortizations, sales invoices, and timecards Templates contain labels, values, formulas and formatting

Entering Labels and Values A label helps you identify data in a row or column Enter labels in a worksheet before data A label can be text, dates, times, or addresses A value which includes numbers, formulas, and functions are used in calculations A value is a number or any entry that begins with a special symbol: +,-,=,@,#, or $ Labels and values are treated differently and don’t affect one another

Entering Labels and Values (cont.) Type a label or value in the active cell Confirm an entry by clicking the Enter button on the formula bar or by pressing [Enter], [Tab], or an arrow key Active cell moves to an adjacent cell A range is more than one selected cell Working with ranges makes data entry easy

Entering Labels and Values (cont.) Worksheet with labels and values Range Value Label

Naming and Moving a Sheet By default, each workbook contains three worksheets (named Sheet1, Sheet2, and Sheet3) You can Rename, color, and organize sheet tabs Move between worksheets by clicking one of the sheet tabs Use the sheet tab scrolling buttons to display hidden sheet tabs

Naming and Moving a Sheet (cont.) Use the Sheet relocation pointer to drag a sheet tab to a different location Renamed sheet Sheet relocation pointer Sheet tab scrolling buttons

Previewing and Printing a Worksheet Before printing, it’s a good idea to preview your worksheet When you preview a worksheet, you see a copy of the worksheet exactly as it will appear on paper Print preview of a worksheet

Getting Help Excel has an extensive help system Access to definitions, instructions, and useful tips using the Help task pane The Ask a Question box on the menu bar gives you immediate access to help topics The animated Office Assistant provides help in two ways Type a keyword Ask a question

Getting Help Ways to get help Ask a Question box Type a word or question

Getting Help (cont.) Ways to get help Office Assistant

Closing a Workbook and Exiting Excel When you are finished with a workbook, you can close it Use the Close command on the File menu or the Close Window button on the menu bar Exit Excel Click the Exit command on the File menu or the Close button on the Title bar

Closing a Workbook and Exiting Excel Click to close a file Click to exit Excel

Summary Use Excel to create electronic spreadsheets Use buttons in toolbars Create multiple sheets within a workbook Preview worksheet before printing Use Excel help and online support