1. Copyright © 2004 Prentice-Hall. All rights reserved. 1 Essentials Excel 2003 – Level 1 Project 1: Taking a Tour of Excel 2003

2. Copyright © 2004 Prentice-Hall. All rights reserved. 2 MOUS Certification More Information: To learn more about becoming a Microsoft Office Specialist, visit www.microsoft.com/officespecialistwww.microsoft.com/officespecialist To learn about other Microsoft Specialist approved courseware from Pearson Education, visit www.pearson.comwww.pearson.com The availability of Microsoft Office Specialist certification exams varies by application, application version, and language. Visit www.microsoft.com/officespecialist for exam availability.www.microsoft.com/officespecialist Microsoft, the Microsoft Office Logo, PowerPoint, and Outlook are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries, and the Microsoft Office Specialist Logo is used under license from owner.

3. Copyright © 2004 Prentice-Hall. All rights reserved. 3 Objectives Identify parts of the Excel screen View cell contents Preview a worksheet Get help Exit Excel

4. Copyright © 2004 Prentice-Hall. All rights reserved. 4 Spreadsheet A series of columns and rows Intersection of column and row is a cell Formulas perform calculations Format for professional appearance Toolbars for basic operations A worksheet in Excel

5. Copyright © 2004 Prentice-Hall. All rights reserved. 5 Excel Screen Title bar Menu bar Standard toolbar Formatting toolbar Formula bar Name box

6. Copyright © 2004 Prentice-Hall. All rights reserved. 6 Excel Screen (continued) Toolbars Column Row Cell Worksheet close button Scrollbar Worksheet tabs

7. Copyright © 2004 Prentice-Hall. All rights reserved. 7 Cells Cell Address  Identifies a specific cell  Column letter then row number  Examples: C1 AZ999 Active cell  Black border  Address displayed in Name box

8. Copyright © 2004 Prentice-Hall. All rights reserved. 8 Worksheet Operations Cell address toolbars  Buttons for common tasks  Default toolbars Standard toolbar Formatting toolbar  Hover mouse over button for ScreenTip  Can specify buttons to be displayed  Can specify toolbars to be displayed

9. Copyright © 2004 Prentice-Hall. All rights reserved. 9 Worksheet Operations (continued) Menus  Typically accessed through menu bar  Each menu consists of similar operational tasks  Shortcuts available through toolbar buttons  Keyboard shortcuts displayed on menu  Symbols … (ellipses) – indicates more information required  (right arrow) – indicates a submenu

10. Copyright © 2004 Prentice-Hall. All rights reserved. 10 Toolbar Example – Standard Buttons used in this chapter Open Save Print Print Preview Undo Redo Sort ascending Sort descending Chart Wizard Microsoft Excel Help

11. Copyright © 2004 Prentice-Hall. All rights reserved. 11 Menu Example Keyboard shortcuts Ellipses Submenu arrow Toolbar icon

12. Copyright © 2004 Prentice-Hall. All rights reserved. 12 Basic Keyboard Movements Keyboard keys  Up arrow – moves up one row  Down arrow – moves down one row  Left arrow – moves left one column  Right arrow – moves right one column  Home – moves to first column  Page Up – moves up one screen  Page Down – moves down one screen

13. Copyright © 2004 Prentice-Hall. All rights reserved. 13 Basic Keyboard Movements (continued) Combination keys (shortcut)  Denoted by + (plus sign)  Hold down first key, press second key  Example: Ctrl+Home moves to cell A1 Function keys  Predefined keys across top of keyboard  Example: F5 = GoTo

14. Copyright © 2004 Prentice-Hall. All rights reserved. 14 Basic Mouse Movements Cells  Click on cell to make it active  Double-click on cell for edit mode Menus  Click on menu name to view options Buttons  Point at button to view name  Click button to perform task

15. Copyright © 2004 Prentice-Hall. All rights reserved. 15 Cell Contents Constants  Text (labels)  Numbers  Date and Time values  Symbols Formulas  References other cells  Preceded by an = (equal sign)

16. Copyright © 2004 Prentice-Hall. All rights reserved. 16 Viewing a Formula Constants Formula result Active cell Actual formula Make cell containing formula active Formula shows in formula bar Formula result shown in cell

17. Copyright © 2004 Prentice-Hall. All rights reserved. 17 Print Preview Displays appearance of printed worksheet  Print Preview button  File, Print Preview command sequence

18. Copyright © 2004 Prentice-Hall. All rights reserved. 18 Print Preview Example Magnifies worksheet on screen By default, no row numbers displayed Contents of a cell, but no gridlines displayed Number of pages in worksheet Left margin Close button

19. Copyright © 2004 Prentice-Hall. All rights reserved. 19 Getting Help in Excel Three approaches for accessing Help:  Help menu  Type a question for help box  Office Assistant Some topics require access to the Internet

20. Copyright © 2004 Prentice-Hall. All rights reserved. 20 Help Options List of Help topics Type a question for help box Help menu Help button

21. Copyright © 2004 Prentice-Hall. All rights reserved. 21 Saving a Workbook Save option  Will save using previous name and location  If not previously named, acts as Save As Save As option  Can enter or change File name Location File type

22. Copyright © 2004 Prentice-Hall. All rights reserved. 22 Save As Dialog Box Filename Specifies file type Location for file (drive and path) Move up one level Create new folder Click to save

23. Copyright © 2004 Prentice-Hall. All rights reserved. 23 Exiting Excel Two approaches  File, Exit command sequence  Click the Close button If appropriate, will prompt to save changes

24. Copyright © 2004 Prentice-Hall. All rights reserved. 24 Summary A worksheet consists of cells A cell  Intersection of a column and row  Identified by its cell address  Contains constants or formulas Menus and buttons simplify tasks A worksheet is saved in a workbook

25. Copyright © 2004 Prentice-Hall. All rights reserved. 25 Questions?