MISSOURI CAREER EDUCATION: AN OVERVIEW Missouri Department of Elementary and Secondary Education September 2015

CTE Delivery System in Missouri 57 Area Career Centers Four located on community college campuses 437 Comprehensive High Schools 1 State Technical College 12 Community College Districts 7 Four-year Institutions 2 State Agencies – Department of Social Services – Department of Corrections

Participation in CTE School Year SecondaryPost Secondary Adult * ,41880,2952, ,13969,2782, ,67967,1702,226

Participation in Secondary CTE During the school year, 63% of all high school students in grades 9-12 participated in at least one CTE course or program.

Secondary Concentration in CTE School Year Number of CTE Concentrators Graduation Rate , % , % , %

Placement 2013 Placement Status SecondaryPostsecondaryAdult Employed9,0853,4111,024 Continuing Education 29, Military1,56493 Other includes: Not employed, Not available, or Status unknown 2,8271, Total43,1736,1041,281

Career and Technical Student Organizations (CTSOs)  Ten (10) CTSOs operated in Missouri that are recognized by the US Department of Education  Over 76,000 Missouri students participated during the school year  Five (5) CTSOs ranked in the top 10 nationally for student membership.  Career and Technical Students Organizations (CTSOs) are an intra-curricular element of all Department-approved career education programs.  CTSOs provide students with leadership skills, career competency, community service, and school service.

Funding CTE in Missouri

Federal Perkins$21,345,135 – 85% - distributed through a formula to LEAs – 15% - Leadership and Administration State General Revenue$50,069,028 – 96% - distributed out locally through salaries, grants and Effectiveness Index Formula (EIF) – 4% - Leadership, professional development, and special projects Local$162,000,000 + As reported by school districts on their annual secretary’s report to the board.

Andy Martin, Director of CTE Finance Perkins Finance Overview

Agenda 11 Perkins Financial Requirements Records Management Allowable Costs Time and Effort Reporting Equipment Miscellaneous

Separate Accounting 12 Perkins grant must be separated from other funding sources (i.e. local funds, state funds, and other Federal funds). Perkins funds may not be co-mingled with other funds so that they lose their identity. Expenditures must be traceable to the source of funding. The LEA must have a separate account or accounting code for the Perkins grant that identifies the line items of the Perkins budget and expenditures. Expenditures coded to the Perkins account can NOT exceed the Perkins allocation.

Source Documentation 13 Perkins expenditures must be able to be traced back to a source document. Accounting records must be supported by source documentation such as purchase orders, invoices, expense reports, time and effort records, contracts, etc. Must retain the documentation for at least 3 years from the date of the submission of the FER.

Cash Management 14 Perkins financial records must show the LEA spent the Federal funds within 3 days of receipt as required by the Cash Management Improvement Act (CMIA). The CMIA was implemented to prevent the earning of interest on Federal funds. Payments must be for reimbursements or for expenditures anticipated to be made within 3 days. Advance payments are not allowed.

Allowable Costs 15 Perkins funds must be spent according to the approved plan, budget, and final expenditure report (FER). Amounts reported on the budget and FER must be accurate and supported by documentation maintained by the LEA. Expenditures must be appropriately budgeted and approved by the Department (especially equipment). Amounts reported on the FER must agree with the actual expenditures.

Resources to Determine Allowable Costs 16 Section 135 of the Perkins Act (Local Uses of Funds) Approved Perkins Plan and Budget Uniform Grant Guidance Perkins List of Allowable and Unallowable Costs DESE Guidance and Memorandums Contact Finance Section

Substantially Approvable Form 17 LEAs may begin to obligate Federal Perkins funds on the date in which the Perkins application was submitted to the Department in substantially approvable form. Substantially approvable form is when the Perkins application (budget and plan) has been completed accurately and submitted in ePeGS and the Compliance Plans System without errors.

Supplanting 18 Perkins funds must be used to supplement and not supplant non-Federal funds. Supplanting is presumed to have occurred when: An LEA used Federal funds to provide services which were provided with non-Federal funds in the prior year. An LEA used Federal funds to provide services that the LEA was required to make available under other Federal, State or local laws.

Time and Effort—School Districts 19 Where employees work solely on a single Federal award or cost objective, charges for their salaries must be supported by periodic certifications that the employees worked solely on that program for the period covered by the certification. These certifications must be prepared semi-annually and must be signed after-the-fact by the employee or supervisory official having firsthand knowledge of the work performed by the employee. Employees who are paid 100% from Perkins funds or are paid a portion from Perkins funds and work on one cost objective.

Time and Effort—School Districts 20 Where employees work on multiple cost objectives, a distribution of their salaries must be supported by Personnel Activity Reports (PARs). The PAR must: Reflect an after-the-fact distribution of actual activity of the employee Account for the total activity for which the employee was compensated Be prepared monthly Be signed after-the-fact by the employee Be reviewed quarterly to ensure the percentages reflect how the employee was actually paid. Employees who are paid from Perkins funds and work on multiple cost objectives.

Time and Effort—Institutions of Higher Education 21 The distribution of salaries must be supported by after-the- fact Time and Effort Reports. The Time and Effort Reports must: Reflect the distribution of activity expended by the employee Reflect an after-the-fact reporting of the percentage distribution of activity of the employee Be signed by the employee, principal investigator, or responsible official using suitable means of verification that the work was performed Be prepared each academic term for professional staff and monthly for all other employees.

Stipends/Extra-Duty Pay 22 Stipends and extra-duty pay must be supported by a signed written agreement between the employee and LEA. The written agreement must: Indicate the extra work to be performed, the date(s) of performance, and the amount to be paid to the employee Be signed by the employee and LEA to show the acceptance of the terms. In addition, the employee must prepare time and effort documentation (i.e. semi-annual time certification, PAR, or Time and Effort Report).

Equipment 23 Equipment is defined as tangible personal property having a useful life of more than one year and an acquisition cost of $1,000 or more per unit. LEAs must complete the Capital Outlay page in ePeGS to receive prior approval for equipment purchases from the Perkins Grant. Equipment items must meet the following requirements: Have an instructional use Improve the career and technical education program Strengthen and support academic and technical skill achievement

Inventory Management 24 The following items are subject to the inventory management and control requirements: Equipment items with an acquisition cost of $1,000 or more per unit Items with an acquisition cost under $1,000 per unit which are considered attractive or easily pilfered: Audio-visual equipment Digital cameras Laptops Television sets DVD players iPads Cell phones Power tools Computers

Equipment Records 25 Equipment records must be maintained by the LEA and include: Description of the equipment Serial number or other identification number Source of funding for the equipment Federal Award Identification Number (FAIN) Who holds title, if applicable Acquisition date Cost of the equipment Percentage of Federal participation in the cost of the equipment Location of the equipment Use and condition of the equipment Ultimate disposition data A physical inventory of the equipment must be conducted and the results documented in the equipment records at least once every two years.

Perkins Consortium 26 The Perkins Act states that funds allocated to a consortium must be used only for purposes and programs that are mutually beneficial to all members of the consortium. Such funds may not be reallocated to individual members of the consortium for purposes or programs benefiting only one member of the consortium. Fiscal agent should meet with all of the consortium members and determine the common needs of the consortium prior to submitting the plan and budget. Fiscal agent must develop a written agreement with each consortium which indicates the amount of their Perkins funds, how the funds may be expended or how the funds will be utilized by the consortium, and what documentation needs to be provided to the fiscal agent for the reimbursement of expenditures. In addition, the agreement must be signed by the fiscal agent and each consortium member to show the acceptance of the terms.

Perkins Monitoring Findings 27 Accounting records don’t agree with payment requests or FERs Funds obligated and expended outside of the period of availability Funds used for unallowable costs Time and effort reporting issues Inadequate stipend/extra-duty pay documentation Equipment inventory issues Inadequate physical inventory documentation Consortium agreement issues

FY2016 Perkins Changes 28 Our Office has provided recommendations instead of mandatory requirements related to equipment and instructional furniture. This guidance was effective July 1, Equipment: Our Office recommends that all equipment items purchased with Perkins grant funds be received, installed, and available for student instruction by December 31 of each year. However, if the LEA does not meet this deadline, then a justification statement(s) should be written and kept locally as documentation to support the exception to this date. Rationale: It is the expectation of this Office that equipment items are purchased early in the school year so the students can use them and benefit from their instruction. Students should have ready access to up-to-date equipment that enables improved instruction. The justification statement(s) should address these areas and also explain why the deadline was not met.

FY2016 Perkins Changes (cont.) 29 Instructional furniture: Our Office recommends that LEAs not use Perkins grant funds to purchase instructional furniture. However, if the LEA determines there is a need for this type of item, then a justification statement(s) should be written and kept locally as documentation to support the purchase. Rationale: The Perkins Act states that the funds must be used to improve the career and technical education programs. In addition, items purchased with Perkins funds should strengthen and support academic and technical skill achievement. Ultimately, the purpose of the Perkins program should be to develop more fully the academic and career and technical skills of students enrolled in CTE. The justification statement(s) should address these areas and also explain why Perkins grant funds were needed to support this type of cost.

Questions?? Contact Info Phone: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities. Inquiries related to Department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Office of the General Counsel, Coordinator – Civil Rights Compliance (Title VI/Title IX/504/ADA/Age Act), 6th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO ; telephone number or TTY ;

Janice Rehak, Coordinator of CTE Curriculum MSIP5: Career Education, IRC/TSA, Expansion of CTE

MSIP5 Resource and Process Standard R-3 (2013) Each high school provides all students in grades 9-12 sufficient access to content required to meet the minimum graduation credit requirements and meets the specific needs of students and communities. Content areas must include: English language arts, mathematics, science, department-approved career education (e.g., agriculture education), social studies, world languages, fine arts (art and music), physical education, health, practical arts, and personal finance, as appropriate for each high school.

d Process Standard MSIP5 Resource and Process Standard R-3 (2013) High quality, fully integrated career education is available to all secondary students.

Comprehensive Guide to MSIP Standard 3: Indicators 1-3 College and Career Readiness (K-12 Districts) — The district provides adequate post-secondary preparation for all students.

Comprehensive Guide to MSIP Standard 3: Indicators The percent of graduates who scored at or above the state standard… 2. The district’s average composite score(s)… 3. The percent of graduates who participated… …on any department-approved measure(s) of college and career readiness, for example, the ACT®, SAT®, COMPASS® or Armed Services Vocational Aptitude Battery (ASVAB), meets or exceeds the state standard or demonstrates required improvement.

MSIP 5 Performance Standard 3 ACT® WorkKeys® will be added to approved assessments for the school year and applied to the APR.

The percent of graduates who earned a qualifying score on an Advanced Placement (AP), International Baccalaureate (IB), or Technical Skills Attainment (TSA) assessments and/or receive college credit through early college, dual enrollment, or approved dual credit courses meets or exceeds the state standard or demonstrates required improvement. MSIP 5 Performance Standard 3: Indicator

Dates for IRCs  2016 reporting will include IRCs identified in the fall of 2014  Window for applying for a new IRC is March through June 30, 2016  The updated IRC list will be posted on the DESE website in early October

MSIP 5 Performance Standard 3: Indicator 4  New for 2016 APR:  LEA receives two points toward the ten possible in Standard 3.4 by creating/entering into a partnership with area career centers, comprehensive high schools, industry, or business to:

New 2016 APR: Partnerships  Enroll in a program of career and technical education while in high school; and  Participate and complete an internship or apprenticeship during their final year of high school; and  Obtain the industry certification or credentials applicable to their program or career and technical education and internship or apprenticeship. LEA must do all three of the above and must expand each year to continue to maintain the two points in consecutive years. Oct deadline to submit assurances

5. The percent of graduates who attend post-secondary education/training or are in the military within six (6) months of graduating meets the state standard or demonstrates required improvement. 6. The percent of graduates who complete career education programs approved by the department and are placed in occupations directly related to their training, continue their education, or are in the military within six (6) months of graduating meets the state standard or demonstrates required improvement. MSIP 5 Performance Standard 3: Indicator 5-6

Top 10 by 20 Monitoring Dashboard

Questions?? Contact Info Phone: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities. Inquiries related to Department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Office of the General Counsel, Coordinator – Civil Rights Compliance (Title VI/Title IX/504/ADA/Age Act), 6th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO ; telephone number or TTY ;

Connie O’Brien, CTE Data Supervisor CTE Data Overview

Perkins Secondary Student Classifications  NHS  Student who has earned NO CTE credit in grades  LTO  Student who has earned some CTE credit in grades 9-12  Not a Participant or Concentrator in the reporting year.  PHS  Student who has earned (accumulated) a minimum of 1 CTE credit in a Department- approved career education program area.  Earned part or all credit in the reporting year.  CHS  Student who has earned (accumulated) a minimum of 3 CTE credits (sequential) in a Department-approved career education program area.  Earned part or all CTE credit in the reporting year.  CNP  Student who has earned (accumulated) a minimum of 3 CTE credits (sequential) in a Department-approved career education program area.  NOT earning any CTE credit in the reporting year. 45

Career Clusters  0104 – Agricultural Education  Cluster # 01  0204 – Business Education  Cluster #s 04, 06, 11  0304/0404 – Marketing Education  Cluster # 14  0504 – Health Sciences  Cluster # 08  0604 – Family Consumer Sciences  Cluster #s 09, 10  0704 – Occupational Family Consumer Sciences  Cluster #s 09, 10 46

Career Clusters (cont.)  0804 – Skilled Technical Sciences (T&I)  Cluster #s 02, 03, 11, 12, 13, 15, 16  1004 – Technology & Engineering (PLTW)  Cluster # 15 47

Academic Attainment  1S1 – Communications Art  Secondary concentrators who Score in the top 2 achievement levels of English II end-of- course assessment Left secondary education during the reporting year.  1S2 – Mathematics  Secondary concentrators who Score in the top 2 achievement levels of Algebra I end-of- course assessment Left secondary education during the reporting year. 48

Technical Skill Attainment  100% of all concentrators who left secondary education should be given a TSA assessment prior to leaving the institution.  2S1  Secondary concentrators who Completed/completing a CTE program Took a technical skill assessment aligned with industry- recognized standards Left secondary education during the reporting year. Graduated Dropped out Expelled Deceased 49

TSA Codes  PT – passed test  FT – failed test  PR – pending results  NT – not tested  NA – no assessment available  NE – not eligible 50

Secondary Completion  3S1 School Completion  Secondary concentrators who Eligible to Graduate Left secondary education during the reporting year. Graduated Dropped out Expelled Deceased Graduated or earned a GED during the reporting year 51

Secondary Graduation Rate  4S1 Student Graduation Rate  Secondary concentrators who Graduates plus Dropouts Reporting year Graduates Dropped out Plus 3 previous years dropouts Graduated or earned a GED during the reporting year. 52

Placement  5S1 Secondary Placement  Previous year’s secondary concentrators who graduated or received a GED  Placed in postsecondary education/advanced training, employment or military 180 days after graduation. 53

Nontraditional Participation & Completion  6S1 Secondary Nontraditional Participation  CTE secondary participants earning credit(s) in nontraditional career education programs  6S2 Secondary Nontraditional Completion  CTE secondary concentrators who Completed a nontraditional program Left secondary education 54

Nontraditional Programs  0104 – Agricultural Education  Females – Yes  Males – No  0204 – Business Education  Females & Males – No  0304/0404 – Marketing Education  Females & Males – No  0504 – Health Sciences  Females – No  Males – Yes 55

Nontraditional (cont.)  0604 – Family Consumer Sciences  Females – No  Males – Yes  0704 – Occupational Family Consumer Sciences  Females – No  Males – Yes  0804 – Skilled Technical Sciences (T&I)  Females – Yes  Males – No  1004 – Technology & Engineering (PLTW)  Females – Yes  Males – No 56

Questions?? Contact Info: Phone: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities. Inquiries related to Department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Office of the General Counsel, Coordinator – Civil Rights Compliance (Title VI/Title IX/504/ADA/Age Act), 6th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO ; telephone number or TTY ;

Dennis Harden, Coordinator, Career Education Other CTE Items

Our School Wants Approved CTE, Now What?  Complete an Application for Approval of Career Education Programs.  Applications accepted September 1 through May 1 for approval for the following school year.

CTE Funding  Vocational-Technical Enhancement Grants  50/50 Equipment/Educational Resources Grants  Technology and Engineering Grants – Gateway to Technology/PLTW and Engineering by Design  FCS Program Improvement Grant (Professional Development)  Perkins Funding

Vocational-Technical Enhancement Grants  To expand and enhance the quality of Missouri's occupational preparatory (long-term) career education programs through improved alignment with business and industry occupational training needs, and increased emphasis on training in high- demand occupations that have been determined to be in critical shortage.

Vocational-Technical Enhancement Grants  Important Dates  2017 Administrative Planning Guide – planned release in October 2015  Grant Requests Due – Early February 2016  All grant funds incurred and expended – March 31, 2017  Specific questions, contact: Doug Sutton, Quality Schools,

50/50 Equipment/Educational Resource Grants  Grant funds are available for improving Career and Technical Education programs through the purchase of equipment and curriculum enhancement resources.  Each item of equipment/educational resource must have a minimum unit cost of $200.  A local match of 50% is required.  Grant Funding Requests Due: July 1, 2016  Contact appropriate CTE Program Section for more information.

Technology and Engineering Grants  This school reform program improvement grant is provided to support the integration of two approved non-profit programs, Engineering byDesign, grades K-12 and/or Project Lead The Way-Gateway To Technology, grades 6-8.  Grant Award notice typically released early January with due date for grant requests in early March 2016.

FCS Program Improvement Grants  The Family Consumer Sciences Education Program Improvement Grant Award provides funding to support program improvement which includes giving teachers access to high-quality professional development.  Funds will be made available either within an individual school building or an entire district. School districts with more than one building may submit only one request, and it may be for an individual building or buildings.  Funds may be used for more than one Family Consumer Sciences Education teacher.  Late May Due Date for Grant Applications

Perkins Funding  Sufficient Size, Scope and Quality  4 of 7 CTE Approved Program Areas  Minimum Perkins Allocation of $15,000  If school doesn’t meet Sufficient Size, Scope and Quality, must join a consortium.

Common CTE Criteria and Quality Indicators  The Office of College and Career Readiness has developed the Common Criteria and Quality Indicators for Career Education Programs. The six common criteria are:  Criteria 1 – Programs of Study  Criteria 2 – Curriculum  Criteria 3 – Instruction  Criteria 4 – Assessment  Criteria 5 – Career and Technical Student Organizations  Criteria 6 – Program Management and Planning  These criteria, along with the supporting quality indicators, are designed to provide guidance and direction to local school districts in establishing, maintaining, and evaluating quality career education programs.

Evaluation and Program Improvement Tool Three Parts to Evaluation and Program Improvement Tool:  Rubric  Suggested Documentation  Program Improvement Template

Web Links Common Criteria and Quality Indicators criteria_and_quality_indicators_march2015.pdf. Evaluation/Program Improvement Tool program_criteria_and_quality_indicators_december2 014.pdfhttp://dese.mo.gov/sites/default/files/cte_common_ program_criteria_and_quality_indicators_december2 014.pdf.

Questions and Further Information Dennis D. Harden, Ed.D. Coordinator, Career Education Missouri Department of Education P.O. Box 480 Jefferson City, MO (573) FAX (573)