EM-S Fine Arts Handbook

Topic Slide(s) Contact Information3 Philosophies & Expectations4, 5 Fine Arts Excellence Targets6 Charms7 Budgets8 Purchasing Procedures9 Independent Contractors10 Private Lesson Program11 Transportation Procedures12 Trip Requests13 Professional Development Info14 Inventory15 Concert & Programs16 Calendars & Forms17 Bass Hall18 Deadlines 19

Shawn Bell Director of Fine Arts ext (office) (cell) Prissy Peters Fine Arts Secretary ext (office) (fax)

EM-S ISD Fine Arts Mission Statement: Provide an innovative performance based curriculum designed to prepare all students to successfully reach their academic and creative potential in a diverse society while fostering a life-long appreciation and involvement in the arts. o In ALL things…students first! o Challenge yourself as well as your students by setting professional and personal goals o Communicate …..Ask questions and help one another o Be prepared o Go the extra mile o Be positively realistic, AND realistically POSITIVE!

Implementations 1. The use of Charms for inventory, libraries, and calendar 2. Staff Meetings & Professional Learning Communities (PLC’s) 3. Performance area directors: End-of-Year Meetings 4. Curriculum building for all EM-S Fine Arts (Year At A Glance…YAG)

1. We will work to increase levels of student participation in the TMEA All-State process for bands and choirs. We will increase the percentage of student participation from 33% of students in our bands to 45%. In choir, we will increase the percentage of student participation from 11% to 25%. 2.We will work to increase the level of ensemble success at UIL Concert & Sight Reading Contests and UIL One Act Play competitions. In Band, we will increase the percentage of first divisions from 64% to 75%. In Choir, we will increase the percentage of first divisions from 59% to 70%. In One Act Play completion, we will increase the percentage of advancing plays from district to area from 33% to 66% (1 to 2). 3.We will work to increase the level of performance success at dance competitions. We will increase the percentage of first place honors from 35% to 50%. 4.Will work to increase levels of student participation at regional VASE contests for Visual Arts. We will increase the percentage of student participation in VASE from 12% to 20%.

What is it? District expectations: We will use this for inventory, libraries, form storage, and an interactive district-wide Fine Arts calendar Options: All other bells and whistles are at your disposal…..learn to use them! Fine Arts will pay for all accounts except for MS Theatre. Each campus or program is responsible for any accessories

 Budget adjustments were made for based on a two- tiered system: Fixed Costs & “Per capita” (student participation).  Our overall Fine Arts funds are the same; however, we are still growing budgets for CTHS programs.  Elementary purchase order requests are to be sent to Prissy Peters at  Secondary purchase order requests are submitted by campus secretaries.  Plan ahead and use ALL of your available funds!  Remember: budget funds are intended to be used for students and programs!

 “Say NO to the confirming PO!” Purchase Orders MUST be submitted prior to services or materials being received.  Remember that all businesses MUST be approved vendors.  Approved vendors are approved ONLY for specific items; therefore, search by category first!  Once you sign in on the district website, you can access all approved vendors and categories from the Purchasing Dept. webpage:  The Chief Financial Officer is the ONLY district employee who can sign contracts (even fundraising contracts!). Please access the Dept Contract Review Form (Fine Arts Dept) in Eduphoria to upload and submit all contracts. Access the Contract Review Form -Fine Arts for specific directions on this process.Dept Contract Review Form (Fine Arts Dept)Contract Review Form -Fine Arts  Watch your UIL and TMEA deadlines – entry documentation turned into the Purchasing Department  EM-S is a Pepsi contract district. This means that all beverages served, sold, or distributed in a district facility must be a Pepsi product. This includes booster club purchases for group consumption in a district facility.

Access the Independent Contractor Clearance Process for Directors for step-by-step directionsIndependent Contractor Clearance Process for Directors ALL contracted services (contractors) must be set up via a purchase order BEFORE services are received. Specific start and ending dates are required. This needs to be an open PO submission, with invoices submitted against the PO when services are received. All necessary forms are also located on Charms and the Fine Arts website All prospective independent (outside) contractors MUST be cleared before they can begin working with students! Criminal History Checks are required each semester, unless the independent contractor has gone through the fingerprinting process. Those who have been fingerprinted must submit the Criminal History Check annually. All those working during the summer must submit a Criminal History Check specifically for the summer no later than May 15. District Rates for: Accompanists: $25 per hour; Master Class Leadership: $34 per hour All other rates are individually determined

 All forms are located on Charms and the Fine Arts website, including the Private Lesson Teacher Clearance Process for step- by-step directionsPrivate Lesson Teacher Clearance Process  $17 per half hour lesson  Scholarships can be paid to teachers via direct pay from an 865 student leadership account.  Please make sure all forms are distributed, completed, and kept on file  Remember: All prospective private lesson teachers MUST be cleared before they can begin teaching students!

 Please complete and submit the following form: Goldstar Transit Request Form to Prissy Peters no later than 14 days before the event (please do not send directly to Tina Meads at Goldstar)Goldstar Transit Request Form  Your principal MUST sign the request before it is sent to Fine Arts  Once signed by the DFA, the form will be faxed to Tina at Goldstar  Tina will send Prissy Peters a weekly confirmation of those scheduled, and Prissy will forward it to the appropriate directors  Directors can Tina Meads at to make changes or  Any requests that need to be rescheduled require a new form to be submitted  Complete and submit all other transportation-related forms as necessary  All forms are found on Charms and the Fine Arts website  All school bus (yellow dog) transportation requests involving educational value will be funded by Fine Arts. Recreational (fun) trips will not be funded by Fine Arts.  Emergency contact: Tina Meads (cell)

 Submit EM-S ISD Organization Travel Request Form to Prissy PetersEM-S ISD Organization Travel Request Form  In-state trips: Approved by campus principal and Director of Fine Arts  Out-of-state trips: Approved by campus principal, DFA, and Superintendent  All trips outside the country must be approved by the Board of Trustees.  Be sure to have appropriate medical and parent release forms on all students as well

Secondary Fine Arts fulltime employees will have accounts in their campus budget for professional development expenses. The amount is $260 per person (including substitute reimbursement). Please submit the district Travel Expense Voucher to your campus secretary for travel advances and/or reimbursements.Travel Expense Voucher Be creative and plan ahead!

Contact Shawn Bell or Prissy Peters with any questions All district Fine Arts inventory to be kept on your Charms account, except MS Theatre. MS Theatre please send to DFA. Please complete and/or update your inventory in a timely manner Work orders for permanent removal or storage of inventory need to submitted via Eduphoria. Please contact Fine Arts BEFORE you submit a work order for communication purposes.

Reasonable Length Etiquette: Talk to your students & parents and print information in your programs Principal Attendance Schedule and update your concerts/events on the Charms Fine Arts calendar! This is now directly linked to the Fine Arts website!

 Please be thorough and accurate  Submit all concerts, events, and activities  Please do not submit rehearsals, meetings, etc.  Calendars on Charms no later than September 6, 2013!  Familiarize yourself with all district forms on Charms and/or the Fine Arts webpage:

 This year’s event will feature live performances by district bands, dance programs, and elementary choirs  Professional video featuring students, performances, and artwork of all other Fine Arts areas as well  Rehearsal and Performance: Tuesday, May 20, 2014  Detailed specifics and information forthcoming….  Stay Tuned!

September 6Employee Information & Class Schedules sent to Prissy Peters September 6Calendar events on Charms May 31Inventory & Library updates on Charms May 31Curriculum project completed