Mr. Michael Eckels (URS) 23 March 2005 Environmental Management System (EMS) Installation EMS Awareness Training 221st BSB Wiesbaden Mr. Michael Eckels (URS) 23 March 2005

Purpose Provide a basic understanding of what is an Environmental Management System (EMS) Describe why an EMS is necessary Show the benefits of EMS Explain in short the EMS process and EMS Model Present the 221st BSB‘s Environmental Policy Explain the 221st BSB‘s significant environmental aspects and the relationship between mission activities, aspects and impacts Describe what BSB personnel and members can do to protect the environment Explain roles and responsibilities in achieving conformance with the 221st BSB‘s environmental policy, procedures and EMS Present the procedure for eliminating non-conformities with EMS requirements An EMS is a flexible process that thrives on change- because each component responds to changes in another - the EMS can adapt to changes affecting the organization -from changes in regulations to changes in mission An EMS is transparent in several ways - it is based on standard components that are understood by those actively implementing the EMS and the is general awareness within the overall organization. Finally, those outside the organization are provided an opportunity to understand the EMS An EMS benefits each activity of an organization seeking to make each more efficient - an EMS requires that you look at your organizations activities - often when this happens, the practitioner is empowered to make the activity more efficient A well designed EMS reflects the mission and goals of the organization and supports that mission by making the organization more efficient and cognizant of those things that could hamper, or interfere with, the mission An EMS always looks to improve efficiency and effectiveness of the organization - and because an EMS is a process that is designed for long-term review and planning, it allows an organization to address improvement over a manageable timeframe Employee Presentation 3-00 - p 2

What is an Environmental Management System? An organizational approach to environmental management Provides a structured framework specifically designed to achieve continual environmental improvement EMS is short for environmental management system EMS is...see slide Employee Presentation 3-00 - p 3

Why EMS? EO 13148 - April 22, 2000 - “Greening the Government Through Leadership in Environmental Management” Implementation of an EMS by 31 Dec 05 July 13, 2001 - Army Environmental System Action Memorandum from the Deputy Assistant Secretary of the Army Army installations must adopt ISO 14001 as a goal Full conformance with ISO 14001 NLT FY 09 June 25, 2004 – Memorandum, AEADC, HQ USAREUR/7A, subject: Environmental Stewardship Co-signed by Deputy Commanding General/Chief of Staff and Director IMA-E December 28, 2004 – Memorandum, AETV-CG, HQ V Corps, subject: V Corps Tactical Environmental Policy Support development and implementation of an EMS All DoD installations world-wide have to implement EMS. Important documents: EO13148 DA Memo of July 01 Policy of HQ USAREUR (U.S. Army Europe) and 7th Army concerning environmental stewardship V Corps Tactical Environmental Policy Employee Presentation 3-00 - p 4

Benefits of EMS Positive effect on compliance and performance Improved environmental awareness, involvement and competency across organization Better communication of environmental issues - internal and external Improved efficiency, reduced costs, greater consistency in environmental program Continual improvement aspect allows flexibility, and opportunity to correct imperfections Better relationships with regulator Identification of risk and prevention of problems outside of regulatory requirements - e.g., aging infrastructure Employee Presentation 3-00 - p 5

Planning & Preparation Implementation & Operation EMS Process: Plan Do Check Act Continual Improvement Environmental Policy Management Review (AAR) Planning & Preparation Checking & Corrective Action Execution: Implementation & Operation Employee Presentation 3-00 - p 6

221st BSB‘s Environmental Policy Environmental Policy is effective since 7 Aug 2003. Policy is available at the DPW Environmental Management Office, Wiesbaden Army Airfield, Building 1057. 221st BSB commits itself to: comply with applicable environmental policies, laws and regulations, and ensure that all base acitvities are in compliance with environmental regulations and other requirements. fully integrate the relevant environmental requirements into its mission procedures and work practices ... so that environmental awareness and compliance are a routine part of performing activities and services. Identify and address pollution prevention opportunities to meet Army goals. communicate and reinforce this policy throughout the BSB. 1st EMS element that was in place: environmental policy. Policy is effective since 1 August 03, is available on BSB-website and from EMO. environmental policy = a self-committment = benchmark for assessing the BSB‘s environmental performance BSB commits itself to.....(see slide) Employee Presentation 3-00 - p 7

Definitions: Environmental Aspects and Impacts An environmental aspect is the part of an activity, product, or service that interacts with the environment. An environmental impact is any change to the environment that is caused by an environmental aspect. A significant environmental aspect is any environmental aspect that has or can have a significant environmental impact. Employee Presentation 3-00 - p 8

Example: Activity – Aspect – Impact Relationship Activity/Process Aspect Examples Impact Examples Vehicle Maintenance Hazardous and solid waste generation Water, electricity and fossil fuel consumption Noise generation Wastewater generation Air emissions (volatiles) Reduced landfill space Loss of natural resources Increased noise levels Contamination of soil, groundwater or surface water Reduced air quality Office Work Water and electricity consumption Solid waste generation Air emissions (ozone depleting substances in air cooling units) Employee Presentation 3-00 - p 9

221st BSB Significant Aspects Give direction to EMS implementation Determined by scoring the following criteria for each aspect: Regulatory Compliance (Weighted) Environmental Risk (Severity + Frequency) Mission Impact Community Concern Aspects ranked from high to low. Top 3 considered as Significant Aspects. Results: Solid waste generation (domestic) Spills and leaks (POL) Segregation of solid waste Environmental aspects were assessed 2004. Results are on slide. EMS will first work on these aspects, before going on with other aspects in a next PDCA circle. Employee Presentation 3-00 - p 10

What can BSB Personnel do to protect the environment? Be aware of environmental regulations and guidance applicable to the job and potential impacts to the environment. Be observant for potential non-conformities and opportunities for improving environmental performance. Implement tools/equipment/procedures for improving environmental performance. Promote environmental awareness. To achieve this: Regularly communicate with the EMO. Request assisstance of the EMO, when needed. Mr. Ruiz-Vazquez, 337-5053 To run EMS everyone‘s support is needed: Employee Presentation 3-00 - p 11

Roles and responsibilities in EMS (1/6) Documenting roles and responsibilities for EMS is required by ISO 14001. The 221st BSB has an EMS procedure in place which defines roles and responsibilities. Amongst others, the roles and responsibilities for the following positions are defined there: Unit/Organization Personnel Environmental Compliance Officers (ECOs) DoD Dependents CFT Members Directors/Unit Commanders Employee Presentation 3-00 - p 12

Roles and responsibilities in EMS (2/6) Unit/Organization personnel: conform to environmental policy and EMS procedures be aware of significant environmental aspects that they may influence with their work and the benefits of improved personal performance report EMS non-conformities to the CFT know consequences for not conforming to EMS requirements be aware of their roles and responsibilities within EMS Employee Presentation 3-00 - p 13

Roles and responsibilities in EMS (3/6) Environmental Compliance Officers: conform to environmental policy and EMS procedures be aware of significant environmental aspects that they may influence with their work and the benefits of improved personal performance disseminate EMS information to unit personnel at all levels feedback to CFT on implementing and maintaining EMS coordinate/ provide units EMS awareness level and operation specific training required by EMS maintain documents and records relevant for EMS report EMS non-conformities to the CFT know consequences for not conforming to EMS requirements be aware of their roles and responsibilities within EMS Employee Presentation 3-00 - p 14

Roles and responsibilities in EMS (4/6) DoD Dependents: conform to environmental policy and EMS procedures be aware of significant environmental aspects that they may influence report EMS non-conformities to the CFT know consequences for not conforming to EMS requirements be aware of their roles and responsibilities within EMS Employee Presentation 3-00 - p 15

Roles and responsibilities in EMS (5/6) CFT Members: gather, organize and disseminate EMS related-information delegate EMS tasks and general responsibilities develop EMS procedures advise, coordinate and facilitate EMS implementation represent all functional areas of the BSB manage reactions to changes resulting from EMS implementation Employee Presentation 3-00 - p 16

Roles and responsibilities in EMS (6/6) Directors/Unit Commanders: regularly attend EQCC meetings instruct personnel under their command to follow the EMS and incorporate into the day-to-day functions of their organization meet with the EMSMR as needed to facilitate implementing and maintaining the EMS and to resolve non-conformities appoint a member of their organization to the CFT, if required provide resources if required to implement and maintain EMS Employee Presentation 3-00 - p 17

Procedure for eliminating non-conformities Establishing a procedure for dealing with actual and potential nonconformities is an ISO 14001 requirement. As soon as an EMS non-conformity is identified the Preventive/Corrective Action Request (PCAR) process for implementing corrective/preventive action has to be started. Steps include: Identify non-conformity Develop corrective/preventive action(s) Implement corrective/preventive action(s) Check corrective/preventive action(s) Read slide -> steps include PCAR = Preventive/Corrective Action Request Employee Presentation 3-00 - p 18

PCAR Process (Preventive/Corrective Action Request Process) (1/2) Originator* Submits PCAR CFT Reviews PCAR Valid Request? No Yes PCAR Deleted Owner** Notified Originator Notified Owner Responds (Root Cause, Corr/Prev Action, Proposed Imp Date) CFT/EMSMR Requests Additional Information CFT Reviews PCAR Response Adequate? No *Originator = person who identifies non-conformity **Owner = person responsible/ accountable for implemeting corrective/ preventive action Yes Employee Presentation 3-00 - p 19

PCAR Process (Preventive/Corrective Action Request Process) (2/2) Owner Commander or Director Approves Corr/Prev Action*** Owner Implements Corr/Prev Action EMSMR Contacts Owner resp. Owner Commander or Director and Coordinates Additional Actions Owner Notifies EMSMR of Completion Date Quality Assurance (QA) Representative Verifies Implementation Implementa-tion Effective? No Yes ***This step only applies for tenant organizations ! Originator Notified PCAR Closed Employee Presentation 3-00 - p 20

How Can You Support? Be aware of EMS. Help implementing EMS by following the EMS procedures. Integrate the EMS principles into your daily work. Hand in PCARs where you see a need for improvement. Attend EMS training and workshops when offered. Use the web sources provided under http://www.wiesbaden.army.mil/ to deepen your understanding of EMS. Keep up-to-date with the status of EMS within the 221st BSB. Employee Presentation 3-00 - p 21